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- Tasks: Support the President & CEO and Board with scheduling, meeting coordination, and administrative tasks.
- Company: Join a vibrant non-profit dedicated to community support and social wellness.
- Benefits: Enjoy 100% employer-paid health coverage, generous paid time off, and a pension plan.
- Why this job: Make a real difference in your community while developing your professional skills.
- Qualifications: 3 years of executive assistant experience and strong organisational skills required.
- Other info: Diverse and inclusive workplace committed to truth and reconciliation.
The predicted salary is between 52000 - 56000 £ per year.
Position: Executive Assistant to the President & CEO and Board Liaison
Location: Foundation Office, Ave Surrey BC V3Z 0R7
Hours: 35 hours per week (occasional evening meetings required)
Salary: $65,000 - $70,000 per year / $35.71 - $38.46 per hour (commensurate with experience)
Start Date: ASAP
We are looking for an Executive Assistant to the President & CEO and Board Liaison to join our team! Ideally, this individual must be a strong positive model by being energetic, creative, and resourceful while also possessing strong interpersonal teamwork skills.
About Sources:
SOURCES is a community-based non-profit organisation providing support and hope to communities in the Lower Mainland, on Vancouver Island, and across Northern BC. Sources strives to create vibrant and resilient communities through support to adults, children, youth, and families facing challenges in life such as mental health, disability, poverty, substance use, and conflict. We support our communities through leadership, education, and volunteerism. Sources is committed to learning about, celebrating, and incorporating Indigenous knowledge into our practices as we continue our work in truth and reconciliation. People of all races, cultures, ethnicities, 2SLGBTQIA, and abilities are welcomed to work with us. We value diversity, respect, and collaboration as we promote our mission: social wellness for our community.
Description of Position:
Reporting to: President & Chief Executive Officer (CEO)
- President & CEO Executive Support (Primary)
- Manage the President & CEO's calendar, schedule, and appointments; confirm logistics and ensure appropriate materials are prepared in advance.
- Coordinate internal and external meetings (virtual/in-person) including room bookings, meeting links, attendee coordination, and agenda support.
- Draft, edit, format, and proofread correspondence, briefing notes, reports, and presentations as required.
- Track priorities and follow-ups; maintain an action list and support timely completion of tasks by coordinating with relevant staff.
- Serve as a professional point of contact for the President & CEO's office, triaging requests and routing items appropriately.
- Board & Committee Support (Society Foundation)
- Coordinate monthly Board meetings for both Boards and support Committee meetings as assigned (scheduling reminders, logistics).
- Draft agendas in collaboration with the President & CEO and Board Chairs; support agenda planning so items are clear and decision ready.
- Compile and distribute Board packages (agenda, previous minutes, reports, motions/resolutions, dashboards, attachments) within agreed timelines.
- Attend meetings and produce accurate professional minutes capturing decisions, motions, key discussion points (as required), and action items.
- Maintain Board action trackers and follow up with responsible parties to support completion and reporting.
- Coordinate AGM logistics and materials as assigned (notices, packages, minutes, attendance records).
- Governance Administration & Records Management
- Maintain secure and orderly governance records (minutes, resolutions, committee Terms of Reference, key reference materials) for both entities.
- Maintain Board and Committee rosters, terms of office, and contact lists; support board onboarding materials.
- Coordinate governance-related filings/documentation for President & CEO review/approval and authorised signature (President & CEO accountable for final submission/compliance).
- Administrative & Office Coordination
- Maintain templates, version control, and filing conventions to support efficient executive and board workflows.
- Provide administrative coordination support for executive priorities and simple project logistics as assigned.
- Coordinate basic meeting/event logistics when required (room set-up, printing, refreshments/catering).
- Other
- Other duties consistent with the purpose and level of the role as assigned by the President & CEO.
Physical Demands of Job:
- Lifting/Pulling/Pushing - 0%
- Walking/Moving Around - 25%
- Sitting - 75%
- Time Spent Outside - 0%
Cognitive Demands of Job:
- Independent Work - 75%
- Task Memorization - 75%
- Changing Priorities/Deadlines - 100%
- Writing/Reading - 100%
Qualifications Required:
- 3 years of senior administrative or executive assistant experience including strong minute-taking and meeting coordination.
- Demonstrated ability to manage complex calendars and coordinate multiple stakeholders.
- Strong writing, editing, formatting, and document production skills.
- High discretion and professionalism with confidential information.
- Strong proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint) and virtual meeting tools (Teams/Zoom).
Preferred / Assets:
- Experience supporting a Board and/or committees (agendas, board packages, minutes, action tracking).
- Experience in a nonprofit environment.
- Practical understanding of board functioning (Chair/CEO roles, committee workflows, confidentiality, conflicts of interest).
Core Competencies:
- Exceptional organisation, accuracy, and follow-through.
- Judgment, discretion, and diplomacy.
- Strong communication and stakeholder service mindset.
- Calm under pressure; proactive solutions-oriented approach.
- Clear professional minute-taking and action tracking.
Benefits:
- 100% employer paid coverage for extended health and dental
- Long term disability, life insurance, critical illness insurance, accidental death & dismemberment coverage
- Pension plan
- Generous paid time off starting at 3 weeks
Closing Date: February or until filled
Key Skills: Time Management, Microsoft Office, Organisational skills, Microsoft Outlook, Microsoft Word, Personal Assistant Experience, Microsoft PowerPoint, Calendar Management, Microsoft Excel, Administrative Experience, Microsoft Outlook Calendar, Google Suite
Employment Type: Full-Time
Department / Functional Area: Administration
Experience: years
Vacancy: 1
Yearly Salary: $65,000 - $70,000
[26-016] Executive Assistant in London employer: Sources Community Resources Society
Contact Detail:
Sources Community Resources Society Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land [26-016] Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its mission. Understand their values, especially around community support and diversity, so you can show how you align with their goals during the chat.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to be clear and concise. Try mock interviews with friends or family to get comfortable discussing your experience and how it relates to the role.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace [26-016] Executive Assistant in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your experience in managing complex calendars and coordinating meetings, as these are key aspects of the job. We want to see how your skills align with what we’re looking for!
Show Off Your Writing Skills: Since strong writing and editing skills are a must, take the time to proofread your application. Use clear and professional language, and don’t forget to showcase your ability to draft correspondence and reports. This is your chance to shine!
Be Professional and Personable: We’re looking for someone who can be a positive model in our team. Make sure your application reflects your interpersonal skills and teamwork abilities. A friendly tone can go a long way in showing us you’d fit right in with our culture!
Apply Through Our Website: To make sure your application gets to us directly, apply through our website. It’s the best way to ensure we see your application promptly. Plus, it shows you’re keen on joining our team at Sources!
How to prepare for a job interview at Sources Community Resources Society
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with managing calendars, coordinating meetings, and drafting correspondence. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Organisational Skills
Prepare examples that highlight your exceptional organisational abilities. Discuss how you've managed complex schedules or coordinated multiple stakeholders in previous roles. This will show the interviewers that you can handle the demands of supporting a President & CEO effectively.
✨Be Ready to Discuss Confidentiality
Given the nature of the role, be prepared to talk about how you handle confidential information. Share specific instances where you've maintained discretion and professionalism, as this is crucial for building trust with the President & CEO and the Board.
✨Demonstrate Your Communication Skills
Since strong communication is key for this position, practice articulating your thoughts clearly. Be ready to discuss your experience in minute-taking and producing professional documents. This will reassure the interviewers that you can effectively support board meetings and other communications.
