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- Tasks: Manage purchase ledger and supplier payments while ensuring accurate invoice processing.
- Company: Established organisation with a supportive finance team.
- Benefits: Fixed term contract with opportunities for professional growth.
- Why this job: Join a dynamic finance team and make an impact in a busy accounts environment.
- Qualifications: Experience in accounts or purchase ledger, strong organisational skills required.
- Other info: Handle high-volume transactions and develop your finance expertise.
The predicted salary is between 30000 - 42000 £ per year.
Location: Tewkesbury
Department: Finance
Hours: 37.5 hours per week
Contract: Fixed Term
SourceCo are hiring for an established and well respected organisation, who are currently seeking an Accounts Payable Administrator (Purchase Ledger) to join its Finance team on a fixed term basis. This role is a key position within the accounts function, responsible for managing the purchase ledger and supplier payments, ensuring invoices are processed accurately and efficiently while maintaining strong relationships with internal teams and external suppliers.
Key Responsibilities
- Setting up new supplier accounts and maintaining supplier details within the purchase ledger
- Managing all aspects of the purchase ledger process, from matching invoices with purchase orders and delivery notes through to payment processing
- Ensuring invoices are accurate, authorised and VAT compliant
- Managing invoices through the internal invoice approval system and transferring approved invoices to the accounting system
- Monitoring invoices that are unauthorised, held or rejected and following up where required
- Handling supplier enquiries professionally via phone and email
- Reconciling supplier statements and accounts
- Monitoring and maintaining the aged creditors control account
- Processing cashbook entries and petty cash
- Managing supplier portals for statements, invoices and payments
- Processing BACS and ad hoc payments
- Maintaining financial records including VAT payment schedules
- Supporting finance reporting and assisting the wider finance team when required
- Filing and scanning invoices and maintaining accurate records
- Taking a proactive approach to improving processes and efficiencies
Skills & Experience
Essential:
- Previous experience working in an accounts office or purchase ledger role
- Strong organisational and problem solving skills
- Excellent communication skills with the ability to liaise across departments and with suppliers
- Ability to work efficiently, manage workload and meet deadlines
- A positive, flexible and team focused attitude
- Ability to review costs and identify potential issues within transactions
Desirable:
- Strong IT skills, particularly Excel, Word and Outlook
- Experience using Sage or similar accounting software
- Ability to work independently while contributing to a team environment
This is a busy and varied position within a high-volume accounts payable environment, handling:
- 650 active suppliers, including farm suppliers
- 1,750 – 2,000 invoices processed each month
- Regular monthly payment runs between £1M – £3.5M
The role requires strong attention to detail, excellent organisation and the ability to manage a high volume of financial transactions accurately.
If you have experience in purchase ledger or accounts payable and are looking for your next opportunity within a supportive finance team, we would welcome your application. Please submit your CV to be considered for the role.
Purchase Ledger in Tewkesbury employer: SourceCo Recruitment
Contact Detail:
SourceCo Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchase Ledger in Tewkesbury
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance world, especially those who work in accounts payable. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of purchase ledger processes. Be ready to discuss how you’ve handled invoices and supplier relationships in the past. We want to see your problem-solving skills in action!
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, drop a quick thank-you email to express your appreciation. It keeps you fresh in their minds and shows your enthusiasm for the role.
✨Tip Number 4
Apply through our website for the best chance at landing that Purchase Ledger role! We’re always on the lookout for candidates who are proactive and passionate about finance.
We think you need these skills to ace Purchase Ledger in Tewkesbury
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in purchase ledger or accounts payable. We want to see how your skills match the key responsibilities listed in the job description, so don’t hold back on showcasing your relevant achievements!
Show Off Your Communication Skills: Since this role involves liaising with suppliers and internal teams, it’s important to demonstrate your excellent communication skills. Use examples in your application that show how you’ve effectively handled supplier enquiries or collaborated with colleagues.
Highlight Your Organisational Skills: This position requires strong organisational abilities, especially when managing a high volume of invoices. In your application, mention specific instances where you’ve successfully managed workloads and met deadlines to prove you’re up for the challenge!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of all the amazing candidates like you!
How to prepare for a job interview at SourceCo Recruitment
✨Know Your Numbers
Before the interview, brush up on your knowledge of financial transactions and purchase ledger processes. Be ready to discuss how you’ve managed invoices, reconciled accounts, and handled supplier queries in your previous roles.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational abilities. Talk about how you prioritise tasks, manage deadlines, and ensure accuracy in a high-volume environment. This will demonstrate your fit for the busy nature of the role.
✨Communicate Clearly
Since this role involves liaising with suppliers and internal teams, practice articulating your thoughts clearly. Think of scenarios where you’ve resolved issues or improved processes through effective communication.
✨Be Ready to Problem Solve
Expect questions that assess your problem-solving skills. Prepare to discuss specific challenges you’ve faced in previous positions and how you approached them, especially regarding invoice discrepancies or supplier disputes.