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- Tasks: Join our accounts team as a Purchase Ledger Clerk, managing invoices and supplier accounts.
- Company: Be part of a dynamic company focused on financial excellence and collaboration.
- Benefits: Enjoy a 12% annual performance bonus, generous leave, and a personal development budget.
- Why this job: This role offers hands-on experience in finance with opportunities for growth and teamwork.
- Qualifications: Experience in Accounts Payable, proficiency in accounting software, and strong reconciliation skills required.
- Other info: Participate in regular staff events and enjoy a supportive work culture.
The predicted salary is between 28800 - 43200 £ per year.
Our client is seeking an experienced Purchase Ledger Clerk. This role is a key part of the accounts team, responsible for reconciling supplier invoices and accounts, arranging payments, and collaborating closely with external suppliers and internal Business Divisions., * Management of the Accounts Payable Inbox: Proactively manage and respond to all queries and communications in a professional and timely manner.
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Invoice Processing: Accurately code, check, upload, post, and match supplier invoices to Purchase Orders (POs) in line with company policy.
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Supplier Discounts: Review supplier discounts to ensure alignment with agreed commercial terms and conditions.
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Supplier Account Reconciliation: Maintain and reconcile supplier accounts, including monthly supplier statement reconciliations.
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Query Resolution: Handle and resolve purchase invoice queries by liaising with external suppliers and internal teams.
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Purchase Order System Oversight: Monitor the Purchase Order system to ensure compliance, working closely with Business Divisions where necessary.
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Accounts Reconciliation: Reconcile the Accounts Payable ledger to the General Ledger, promptly addressing discrepancies.
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Expense Claim Processing: Review and process employee expense claims, ensuring compliance with company policy before payment.
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Inter-Company Transactions: Prepare and raise inter-company recharge invoices as required.
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Month-End Processes:
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Ensure the accuracy of month-end cut-off procedures for the purchase ledger.
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Prepare and post journal entries to support the month-end close.
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Payment Processing: Input payment details onto the banking system for approval in line with internal controls.
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Reporting and KPIs: Produce detailed reports on accounts payable and payment performance, tracking and reporting against agreed KPIs.
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Support to Senior Finance Team: Provide assistance to the Financial Manager and Group Financial Controller as required.
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Accounts Payable Expertise: Proven experience in managing Accounts Payable processes, including invoice handling, reconciliations, and payments.
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Accounting Software: Proficiency in systems such as SAP, Oracle, Sage, NAV, or similar, with experience using Purchase Order systems.
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Reconciliation Skills: Demonstrated experience in reconciling supplier statements and ledgers.
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Month-End Processes: Familiarity with month-end tasks, including journal entries and cut-off procedures.
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Expense Claims: Experience in reviewing and processing employee expense claims.
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Query Resolution: Strong ability to resolve invoice queries with suppliers and internal teams.
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Banking & Payments: Experience in online banking systems and payment processing.
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Reporting: Ability to produce and interpret reports, with a focus on performance against KPIs.
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Collaboration: Experience working with suppliers, internal teams, and senior finance professionals.
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12% annual performance bonus
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Up to 6% employer pension contribution
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25 days of annual leave, plus bank holidays (increasing to 28 days after 5 years of service)
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£600 annual personal development budget
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Regular staff events
Purchase Ledger Clerk. employer: Source4 Personnel Solutions
Contact Detail:
Source4 Personnel Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchase Ledger Clerk.
✨Tip Number 1
Familiarize yourself with common accounting software like SAP, Oracle, or Sage. Since proficiency in these systems is crucial for the Purchase Ledger Clerk role, having hands-on experience or certifications can set you apart from other candidates.
✨Tip Number 2
Brush up on your reconciliation skills. Being able to demonstrate your experience in reconciling supplier statements and ledgers will show that you have the practical knowledge needed for this position.
✨Tip Number 3
Prepare to discuss your experience with month-end processes. Highlight any specific tasks you've handled, such as journal entries or cut-off procedures, as these are key responsibilities in the role.
✨Tip Number 4
Showcase your collaboration skills. Be ready to provide examples of how you've worked effectively with suppliers and internal teams to resolve queries and improve processes, as this is essential for success in the role.
We think you need these skills to ace Purchase Ledger Clerk.
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in accounts payable, invoice processing, and reconciliation. Use specific examples that demonstrate your expertise with accounting software like SAP or Oracle.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the Purchase Ledger Clerk role. Mention how your skills align with the responsibilities listed in the job description, such as managing supplier accounts and resolving queries.
Showcase Your Skills: Emphasize your proficiency in month-end processes and your ability to produce detailed reports. Highlight any experience you have with banking systems and payment processing to stand out.
Proofread Your Application: Before submitting, carefully proofread your application for any errors or inconsistencies. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Source4 Personnel Solutions
✨Show Your Accounts Payable Expertise
Be prepared to discuss your previous experience with managing accounts payable processes. Highlight specific examples of how you've handled invoice processing, reconciliations, and payments in past roles.
✨Demonstrate Proficiency in Accounting Software
Familiarize yourself with the accounting software mentioned in the job description, such as SAP or Oracle. Be ready to explain how you've used these systems in your previous positions, especially in relation to purchase order systems.
✨Prepare for Query Resolution Scenarios
Think of examples where you've successfully resolved invoice queries with suppliers or internal teams. This will showcase your problem-solving skills and ability to communicate effectively under pressure.
✨Understand Month-End Processes
Brush up on month-end tasks related to accounts payable, including journal entries and cut-off procedures. Being able to discuss your familiarity with these processes will demonstrate your readiness for the role.
