Temporary Coordinator, Collection Sales Management

ABOUT SOTHEBY’S Established in 1744, Sotheby’s is the world’s premier destination for art and luxury. Sotheby’s promotes access to and ownership of exceptional art and luxury objects through auctions and buy-now channels including private sales, e-commerce and retail. Our trusted global marketplace is supported by an industry-leading technology platform and a network of specialists spanning 40 countries and 70 categories which include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, and Design, as well as collectible cars and real estate. Sotheby’s believes in the transformative power of art and culture and is committed to making our industries more inclusive, sustainable and collaborative.

THE ROLE The Temporary Coordinator provides essential project-based support to the Collection Sales Management team, working closely with the wider team to help deliver valuations and manage sale-related activity. This role is highly collaborative and operational, supporting complex projects by coordinating logistics, tracking data, and ensuring momentum across multiple workstreams.

RESPONSIBILITIES

• Work with the team on a project-by-project basis to support valuation and sale initiatives at the discretion of Head of Collection Sale Management.
• Assist in coordinating Specialists, particularly for complex meetings involving multiple departments or stakeholders.
• Support travel and logistics planning to ensure projects move forward efficiently.
• Track lists, presentations, and project materials, including maintaining slides and supporting data analysis.
• Work in conjunction with the team to monitor progress, deadlines, and next steps across active projects.
• Liaise with internal teams to gather information, follow up on actions, and ensure alignment across departments.
• Input data into the Valuations system, proof and update it as necessary and ensure valuation documents are produced to the highest standard of accuracy.
• Accompany team members on client visits, as and when required.
• Provide general administrative and coordination support to help keep projects organized and on schedule.
• Maintain complete client confidentiality at all times, adhering to GDPR requirements, and all internal compliance surrounding clients and personal information.
• Provide excellent levels of client service in line with corporate standards, acting as an ambassador for Sotheby’s.

IDEAL EXPERIENCE & COMPETENCIES

• A minimum of 2 years’ practical administrative experience at an international auction house is required.
• Have a background in art history, or an interest and willingness to learn about fine and decorative art.
• Educated to graduate standard, ideally with a BA or MA in the History of Art.
• Be computer literate (MS Excel, Word and Power Point; Photoshop desirable), advanced Excel skills are essential.
• Practical knowledge of the Sotheby’s systems would be an advantage.
• Knowledge of Sotheby’s services, corporate culture and departments is essential.
• Fluent English (oral and written) is essential, a second European language would be an advantage.
• Ability to communicate professionally and confidently, both verbally and in writing.
• Strong organizational and coordination skills, with the ability to manage multiple tasks simultaneously.
• Confidence working with data, tracking lists, and preparing presentation materials.
• Excellent communication skills and the ability to work effectively with specialists and senior stakeholders.
• Proactive, detail-oriented, and comfortable working in a fast-paced, project-driven environment.
• Experience supporting complex projects or teams with multiple stakeholders is desirable.