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For Companies At a Glance
- Tasks: Manage payroll operations for 600+ employees, ensuring compliance and accuracy.
- Company: Join Sotheby’s, the world’s leading destination for art and luxury since 1744.
- Benefits: Enjoy a collaborative culture, opportunities for growth, and a commitment to inclusivity.
- Why this job: Be part of a dynamic finance team impacting global payroll processes in a prestigious company.
- Qualifications: 4+ years in payroll, strong attention to detail, and knowledge of UK payroll legislation required.
- Other info: Training provided for EMEA payrolls; flexible working environment.
The predicted salary is between 36000 - 60000 £ per year.
Established in 1744, Sotheby’s is the world’s premier destination for art and luxury. Sotheby’s promotes access to and ownership of exceptional art and luxury objects through auctions and buy-now channels including private sales, e-commerce and retail. Our trusted global marketplace is supported by an industry-leading technology platform and a network of specialists spanning 40 countries and 70 categories which include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, and Design, as well as collectible cars and real estate. Sotheby’s believes in the transformative power of art and culture and is committed to making our industries more inclusive, sustainable and collaborative.
THE ROLE
Reporting to the Payroll manager, the role encompasses payroll operations across the UK and content. You will be a key contributor to high-volume payroll processes. Working as part of the Finance team and in close partnership with Human Resources, you will provide a responsive service that supports the business, meets statutory, legal and contractual requirements and be involved in various projects as required.
RESPONSIBILITIES
- Inform and/or input manual changes into payroll on a monthly basis (UK - ADP Celergo and SEF form) and within agreed timescales ensuring compliance with both statutory and legal requirements.
- Work within the guidelines of GDPR to ensure filing and data retention are compliant.
- Own and to be the expert of the end-to-end UK payroll processes (circa. 600+ employees).
- Perform all associated pension payments processes impacting monthly payroll.
- Validate accuracy of monthly data input by HR on the payroll tracker and convert to the payrolls.
- Amalgamate all overtime submissions to the master and upload to ADP.
- Manage the OLA spreadsheet (overtime holidays) and upload to ADP via Excel VLOOKUPS.
- Manage all payroll and pension queries coming through on the inbox.
- Submit and manage queries via the ADP liaison.
- Assist with queries relating to digital payslip / P60s available via Sothebys OKTA.
- Liaise with external payroll consultants (Vialto) in order to deliver Shadow Payroll (where applicable) for international assignees.
- Download the monthly Childcare Voucher report from Computershare and input changes into the payroll and send invoice to EMEA PM for payment.
- Input employee benefits to the payroll (RTI) as per the payroll tracker, day-to-day queries & payroll transactions.
- Respond to statutory reporting such as UK National Statistics Survey.
- Adhere to compliance with information security and GDPR requirements.
IDEAL EXPERIENCE & COMPETENCIES
- High attention to detail.
- Ability to handle confidential information.
- Minimum 4 years in a fully managed payroll environment.
- Solid knowledge of UK payroll related legislation is essential.
- Experience with busy payrolls.
- Excellent interpersonal, communication and customer service skills.
- Strong team player.
- Highly adaptable and comfortable to work in a matrix organisation.
- Ability to prioritise whilst under pressure.
- EMEA payrolls are an essential part of the role. Some experience is preferable/training will be given.
- The ability to work unsupervised and cover during absence.
Payroll Officer, EMEA employer: Sotheby’s
Contact Detail:
Sotheby’s Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Payroll Officer, EMEA
✨Tip Number 1
Familiarise yourself with UK payroll legislation and compliance requirements. Understanding the legal framework will not only help you in interviews but also demonstrate your commitment to the role.
✨Tip Number 2
Network with current or former employees of Sotheby’s, especially those in finance or HR roles. They can provide valuable insights into the company culture and expectations for the Payroll Officer position.
✨Tip Number 3
Brush up on your Excel skills, particularly VLOOKUPs and data management techniques. Since the role involves managing spreadsheets and payroll data, showcasing your proficiency can set you apart from other candidates.
✨Tip Number 4
Prepare to discuss your experience with high-volume payroll processes during the interview. Be ready to share specific examples of how you've handled payroll challenges in the past, as this will highlight your expertise.
We think you need these skills to ace Payroll Officer, EMEA
Some tips for your application 🫡
Understand the Role: Before applying, make sure you fully understand the responsibilities and requirements of the Payroll Officer position at Sotheby’s. Tailor your application to highlight relevant experience in payroll operations and compliance.
Highlight Relevant Experience: In your CV and cover letter, emphasise your experience in a fully managed payroll environment, particularly any knowledge of UK payroll legislation. Use specific examples to demonstrate your attention to detail and ability to handle confidential information.
Showcase Your Skills: Make sure to showcase your interpersonal, communication, and customer service skills in your application. Mention any experience working in a team or matrix organisation, as well as your adaptability under pressure.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished application reflects your attention to detail, which is crucial for a Payroll Officer role. Ensure all information is accurate and complete.
How to prepare for a job interview at Sotheby’s
✨Know Your Payroll Legislation
Make sure you brush up on UK payroll legislation before the interview. Being able to discuss relevant laws and regulations will show that you have the necessary knowledge for the role.
✨Demonstrate Attention to Detail
Since this role requires high attention to detail, prepare examples from your past experience where your meticulousness made a difference. This could be in managing payroll data or ensuring compliance with regulations.
✨Showcase Your Interpersonal Skills
As a Payroll Officer, you'll need to communicate effectively with various teams. Be ready to share instances where your communication skills helped resolve issues or improve processes.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle specific payroll scenarios, such as managing queries or dealing with discrepancies. Think through your approach and be ready to explain your reasoning.
