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- Tasks: Support top executives in marketing and communications while managing emails, schedules, and events.
- Company: Join Sotheby’s, the world’s leading destination for art and luxury since 1744.
- Benefits: Competitive salary, inclusive culture, and opportunities for professional growth.
- Why this job: Be part of a dynamic team shaping the future of art and luxury communications.
- Qualifications: 3+ years of experience, excellent communication skills, and strong organisational abilities.
- Other info: Work in a collaborative environment with a focus on inclusivity and creativity.
The predicted salary is between 28800 - 48000 £ per year.
ABOUT SOTHEBY'S Established in 1744, Sotheby’s is the world’s premier destination for art and luxury. Sotheby’s promotes access to and ownership of exceptional art and luxury objects through auctions and buy-now channels including private sales, e-commerce and retail. Our trusted global marketplace is supported by an industry‑leading technology platform and a network of specialists spanning 40 countries and 70 categories which include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, and Design, as well as collectible cars and real estate. Sotheby’s believes in the transformative power of art and culture and is committed to making our industries more inclusive, sustainable and collaborative.
THE ROLE To provide support to the Chief Marketing Officer and Global Head of Media Relations and, as needed, the Marketing & European Press Teams.
RESPONSIBILITIES
- Email/Diary management: Continuous review of incoming emails and calls, to ensure both CMO & Global Head of Media Relations is immediately aware of everything needing urgent response & attention.
- Appropriately delegate, elevate and manage email, requests & diary on behalf of CMO & Global Head of Media Relations.
- Implement and maintain effective filing system for CMO & Global Head of Media Relations.
- Conduct research to help shape communications aspects of proposals & pitches.
- Prepare PowerPoint presentations for internal meetings/communications.
- Manage press monitoring service & data analysis - analyzing and evaluating PR coverage.
- Manage global calendar of art world and Sotheby’s events and communication activities for departmental planning and reference.
- Assist with travel itineraries, expenses and scheduling meetings for the CMO & Global Head of Media Relations, as well as help with other projects as needed.
- Organize and minute team meetings.
- Attend meetings in CMO / Global Head of Media Relations or others’ stead as needed.
- Assist with marketing, communications and social campaigns.
- Assist with organizing marketing/PR events.
- Monitor industry news and competitor brands.
IDEAL EXPERIENCE & COMPETENCIES
- 3+ years of relevant professional experience.
- Excellent communication skills (both written and spoken).
- High level of thoroughness and organization, with a good eye for detail and the ability to prioritize tasks.
- Competence in variety of programmes (Word, Excel, PowerPoint, Photoshop).
- Discretion with confidential information.
- Reliable team player, calm under pressure.
The Company is an equal opportunity employer and considers all applicants for employment without regard to race, color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates.
Executive Assistant, Marketing & Communications employer: Sotheby's
Contact Detail:
Sotheby's Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant, Marketing & Communications
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those connected to Sotheby’s. A friendly chat can open doors that a CV just can’t.
✨Tip Number 2
Prepare for interviews by researching Sotheby’s and its recent projects. Show us you’re genuinely interested and ready to contribute to the team!
✨Tip Number 3
Practice your communication skills. As an Executive Assistant, you’ll need to be clear and concise. Try mock interviews with friends or family to get comfortable.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people at Sotheby’s.
We think you need these skills to ace Executive Assistant, Marketing & Communications
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in email and diary management, as well as any relevant skills in communication and organisation. We want to see how you can support our CMO and Global Head of Media Relations!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about art and luxury, and how your skills align with our mission at Sotheby’s. Let us know what makes you the perfect fit for this role.
Showcase Your Attention to Detail: In a role like this, attention to detail is key. Make sure your application is free from typos and errors. We appreciate candidates who take the time to present their work neatly and professionally.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get the best experience possible. Plus, it shows you're keen on joining our team!
How to prepare for a job interview at Sotheby's
✨Master the Art of Communication
As an Executive Assistant, communication is key. Make sure to practice articulating your thoughts clearly and concisely. Prepare examples of how you've effectively communicated in previous roles, especially in high-pressure situations.
✨Showcase Your Organisational Skills
Given the role's focus on diary management and prioritising tasks, come prepared with specific examples of how you've successfully managed multiple responsibilities. Highlight any systems or tools you use to stay organised, like digital calendars or project management software.
✨Research Sotheby’s and the Art World
Familiarise yourself with Sotheby’s history, values, and recent news in the art and luxury sectors. This will not only show your genuine interest but also help you tailor your responses to align with their mission of inclusivity and collaboration.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Think of scenarios where you had to manage urgent requests or handle confidential information. Be ready to discuss how you approached these challenges and what the outcomes were.