At a Glance
- Tasks: Coordinate exciting study trips and manage visa processes for art students.
- Company: Sotheby’s Institute of Art, a leader in arts education since 1969.
- Benefits: Generous leave, hybrid working, health support, and free online courses.
- Other info: Dynamic role with opportunities for personal and professional growth.
- Why this job: Join a vibrant team and enhance students' learning experiences globally.
- Qualifications: Experience in travel coordination and knowledge of visa regulations preferred.
The predicted salary is between 37500 - 37500 £ per year.
Location: 30 Bedford Square, London, WC1B 3EE, with hybrid working
Reporting to: MA Senior Programme Coordinator
Salary: £37,500 per annum
Contract Type: Full‑time and Permanent (35 hours per week), Monday–Friday
The Study Trips and Visa Coordinator plays a central role in supporting the delivery of exceptional academic experiences across Sotheby’s Institute of Art’s four Master’s programmes. This position ensures the smooth planning, administration and delivery of UK and international study trips - an integral part of the learning journey for students pursuing advanced study in Art Business, Luxury Business, Historic Art and Design, and Contemporary Art.
Sotheby’s Institute of Art, located in the heart of Bloomsbury, has been at the forefront of arts education since its founding by Sotheby’s Auction House in 1969. Today, the Institute offers academically rigorous, industry‑focused programmes validated by The University of Manchester, a member of the prestigious Russell Group. The Institute is part of Edconic, a global education group that partners with leading brands and institutions to deliver experiential learning across campuses in London, New York, Madrid and online.
Working closely with Programme Directors, faculty and the MA Administration team, the Study Trips and Visa Coordinator will manage all logistical aspects of study trips - from sourcing travel and accommodation to preparing itineraries, materials and risk assessments. The role also supports essential visa‑related processes, ensuring accurate attendance monitoring and compliance with UKVI regulations, and assisting students with documentation for Schengen visas when required.
The ideal person for this role will be an experienced travel coordinator with a background in an education environment and a strong understanding of large‑group travel and residential bookings abroad. They will be organised, thorough and confident managing multiple projects simultaneously. Knowledge of international student visa compliance regulations is highly desirable, alongside excellent communication skills and the ability to build effective relationships with students, colleagues and external partners.
Application Process
Please complete an online application form. You will be required to upload your CV and cover letter to your application, demonstrating your interest in this position and how you meet the person specification. CVs without a covering letter will not be considered. The closing date for applications is midnight on Wednesday 24th June 2026. Interviews will be held during the week commencing 29th June.
Benefits
- 25 days annual leave plus up to 4 days additional discretionary leave during the Christmas period
- Hybrid working
- 2 discretionary Company Global Celebration Days
- Option to purchase an additional 5 days annual leave on a salary sacrifice basis
- 24/7 access to Spectrum.Life, a comprehensive health and wellbeing platform giving staff support across the full spectrum of life. This includes virtual GP, nurse and physio appointments, confidential counselling, legal and financial advice, a digital gym, nutrition and wellbeing resources, meditation, and a benefits hub.
- Access to any course within the Edconic online course portfolio free of charge
- Employee and family discounts on all Edconic courses
- Volunteering days
- Discount for gym membership
- Access to a comprehensive e-learning platform
- Enhanced maternity and sickness payment benefits
Study Trips and Visa Coordinator employer: Sotheby's Institute of Art
Sotheby’s Institute of Art is an exceptional employer located in the vibrant heart of Bloomsbury, London, offering a dynamic work environment that fosters creativity and collaboration. With a strong commitment to employee growth, staff enjoy access to a comprehensive health and wellbeing platform, generous annual leave, and opportunities for professional development through Edconic's extensive online course portfolio. The hybrid working model and supportive culture make it an ideal place for those seeking meaningful and rewarding employment in the arts education sector.
Contact Details:
Sotheby's Institute of Art Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Study Trips and Visa Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections in the education and travel sectors. We all know that sometimes it’s not just what you know, but who you know that can help you land that dream job.
✨Tip Number 2
Prepare for interviews by researching the company and its programmes. We want to see you shine, so show off your knowledge about Sotheby’s Institute of Art and how you can contribute to their mission!
✨Tip Number 3
Practice your communication skills! As a Study Trips and Visa Coordinator, you'll need to build relationships with students and partners. We suggest doing mock interviews with friends or family to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and engaged with our platform.
We think you need these skills to ace Study Trips and Visa Coordinator
Some tips for your application 🫡
Show Your Passion:When writing your cover letter, let us see your enthusiasm for the role! Share why you're excited about coordinating study trips and how your background aligns with our mission at Sotheby’s Institute of Art.
Tailor Your CV:Make sure your CV highlights relevant experience in travel coordination and education. We want to see how your skills match the requirements of the Study Trips and Visa Coordinator role, so don’t hold back!
Be Clear and Concise:Keep your application straightforward and to the point. Use clear language and bullet points where necessary to make it easy for us to see your qualifications and experiences at a glance.
Follow the Application Instructions:Don’t forget to upload both your CV and cover letter when applying through our website. Applications without a covering letter won’t be considered, so double-check before hitting submit!
How to prepare for a job interview at Sotheby's Institute of Art
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Study Trips and Visa Coordinator. Familiarise yourself with the logistics involved in planning study trips and the visa processes. This will help you answer questions confidently and demonstrate your genuine interest in the role.
✨Showcase Your Organisational Skills
Since this role requires managing multiple projects simultaneously, be prepared to discuss your organisational strategies. Bring examples of how you've successfully coordinated travel or events in the past, highlighting your attention to detail and ability to handle logistics under pressure.
✨Communicate Effectively
Excellent communication skills are key for this position. Practice articulating your thoughts clearly and concisely. During the interview, engage with your interviewers by asking insightful questions about the programmes and how you can contribute to enhancing the student experience.
✨Demonstrate Your Knowledge of Visa Regulations
Having a solid understanding of international student visa compliance is crucial. Brush up on UKVI regulations and any relevant Schengen visa processes. Be ready to discuss how you would assist students with their documentation and ensure compliance, showcasing your expertise in this area.
