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- Tasks: Manage payroll operations for 600+ employees, ensuring compliance and accuracy.
- Company: Join Sotheby's, the leading global destination for art and luxury since 1744.
- Benefits: Enjoy a collaborative culture, competitive salary, and opportunities for professional growth.
- Why this job: Be part of a transformative company that values inclusivity and sustainability in the art world.
- Qualifications: 4+ years in payroll, strong attention to detail, and knowledge of UK payroll legislation required.
- Other info: Equal opportunity employer committed to diversity and inclusion.
The predicted salary is between 36000 - 60000 £ per year.
Established in 1744, Sotheby’s is the world’s premier destination for art and luxury. Sotheby’s promotes access to and ownership of exceptional art and luxury objects through auctions and buy-now channels including private sales, e-commerce and retail. Our trusted global marketplace is supported by an industry-leading technology platform and a network of specialists spanning 40 countries and 70 categories which include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, and Design, as well as collectible cars and real estate. Sotheby’s believes in the transformative power of art and culture and is committed to making our industries more inclusive, sustainable and collaborative.
THE ROLE
Reporting to the Payroll manager, the role encompasses payroll operations across the UK and content. You will be a key contributor to high-volume payroll processes. Working as part of the Finance team and in close partnership with Human Resources, you will provide a responsive service that supports the business, meets statutory, legal and contractual requirements and be involved in various projects as required.
RESPONSIBILITIES
- Inform and/or input manual changes into payroll on a monthly basis (UK – ADP Celergo and SEF form) and within agreed timescales ensuring compliance with both statutory and legal requirements.
- Work within the guidelines of GDPR to ensure filing and data retention are compliant.
- Own and be the expert of the end-to-end UK payroll processes (circa. 600+ employees).
- Perform all associated pension payments processes impacting monthly payroll.
- Validate accuracy of monthly data input by HR on the payroll tracker and convert to the payrolls.
- Amalgamate all overtime submissions to the master and upload to ADP.
- Manage the OLA spreadsheet (overtime holidays) and upload to ADP via Excel VLOOKUPS.
- Manage all payroll and pension queries coming through on the inbox.
- Submit and manage queries via the ADP liaison.
- Assist with queries relating to digital payslip / P60s available via Sothebys OKTA.
Global Mobility
- Liaise with external payroll consultants (Vialto) to deliver Shadow Payroll (where applicable) for international assignees.
- Download the monthly Childcare Voucher report from Computershare and input changes into the payroll and send invoice to EMEA PM for payment.
- Input employee benefits to the payroll (RTI) as per the payroll tracker, day-to-day queries & payroll transactions.
HRIS, Reporting and Analysis
- Respond to statutory reporting such as UK National Statistics Survey.
- Adhere to information security and GDPR requirements.
IDEAL EXPERIENCE & COMPETENCIES
- High attention to detail.
- Ability to handle confidential information.
- Minimum 4 years in a fully managed payroll environment.
- Solid knowledge of UK payroll related legislation is essential.
- Experience with busy payrolls.
- Excellent interpersonal, communication and customer service skills.
- Strong team player.
- Highly adaptable and comfortable to work in a matrix organisation.
- Ability to prioritise whilst under pressure.
- EMEA payrolls are an essential part of the role; some experience is preferable/training will be given.
- The ability to work unsupervised and cover during absence.
The Company is an equal opportunity employer and considers all applicants for employment without regard to race, color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates.
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Payroll Officer, EMEA London employer: Sotheby’s group
Contact Detail:
Sotheby’s group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Payroll Officer, EMEA London
✨Tip Number 1
Familiarise yourself with UK payroll legislation and compliance requirements. Understanding the legal framework will not only help you in interviews but also demonstrate your commitment to the role.
✨Tip Number 2
Network with professionals in the payroll industry, especially those who have experience in EMEA payrolls. Engaging with others can provide insights and potentially lead to referrals.
✨Tip Number 3
Brush up on your Excel skills, particularly VLOOKUPs and data management techniques. Being proficient in these areas is crucial for managing payroll data effectively.
✨Tip Number 4
Prepare to discuss your experience with high-volume payroll processes during the interview. Be ready to share specific examples of how you've handled challenges in previous roles.
We think you need these skills to ace Payroll Officer, EMEA London
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and requirements of the Payroll Officer position. Tailor your application to highlight relevant experience and skills that align with the role.
Highlight Relevant Experience: Emphasise your experience in payroll management, particularly in a fully managed payroll environment. Mention any specific knowledge of UK payroll legislation and your ability to handle high-volume payroll processes.
Showcase Attention to Detail: Since the role requires high attention to detail, provide examples in your CV or cover letter that demonstrate your meticulousness in previous roles, especially when dealing with confidential information and compliance.
Craft a Strong Cover Letter: Write a compelling cover letter that not only summarises your qualifications but also expresses your enthusiasm for working at Sotheby’s. Mention how you can contribute to their mission of promoting access to art and luxury.
How to prepare for a job interview at Sotheby’s group
✨Know Your Payroll Legislation
Make sure you brush up on UK payroll legislation before the interview. Being able to discuss relevant laws and regulations will show that you are knowledgeable and serious about the role.
✨Demonstrate Attention to Detail
Since this role requires high attention to detail, prepare examples from your past experience where your meticulousness made a difference. This could be in managing payroll data or ensuring compliance with regulations.
✨Showcase Your Interpersonal Skills
As a Payroll Officer, you'll need to communicate effectively with various teams. Be ready to share instances where your communication skills helped resolve issues or improve processes.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle specific payroll scenarios, such as managing queries or dealing with tight deadlines. Think through your responses and consider how you can demonstrate your problem-solving abilities.