At a Glance
- Tasks: Manage end-to-end accounts payable processes and ensure timely vendor payments.
- Company: Join Sotheby’s, a prestigious art and luxury auction house with a rich history.
- Benefits: Competitive salary, inclusive culture, and opportunities for professional growth.
- Other info: Diverse workplace committed to equal opportunity and personal development.
- Why this job: Be part of a global team that values creativity and innovation in finance.
- Qualifications: Experience in accounts payable and proficiency in SAP and Concur required.
The predicted salary is between 30000 - 40000 £ per year.
Established in 1744, Sotheby’s promotes access and ownership of exceptional art and luxury objects through auctions, private sales and retail. Our deep expertise across 70 selling categories is supported by a leading technology platform and a global network of specialists spanning 40 countries. Selling categories include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits and Design, as well as collectible cars and real estate through RM Sotheby’s and Concierge. Sotheby’s Financial Services is a leading art lender and provides capital solutions for collectors around the world, having originated more than $12 billion in loans since its inception.
THE ROLE
The Accounts Payable (AP) Specialist is responsible for executing end-to-end AP processes, including invoice and T&E expense processing, vendor payments, Concur configurations maintenance, GL postings, balance sheet account reconciliations, and vendor master maintenance. This role ensures timely, accurate, and compliant transactions while supporting stakeholders.
Accounts Payable Operations
- Process and post invoices and statements in SAP (PO and non-PO), including shipping and consignment transactions
- Execute weekly vendor payments and employee expense reimbursements
- Post and resolve returned vendor payments
- Facilitate recurring automated expense/invoice postings (e.g., rent, storage)
- Post manual journal entries in SAP
- Monitor AP inbox and respond to inquiries related to payments, invoices, travel, and system issues
- Train and educate business users on systems, policies, and procedures
Concur Administration & Expense Management
- Monitor, review and process invoices in Accounting Review queue and assign invoices to business owners
- Facilitate, create and update Concur user profiles
- Maintain Concur configuration, including GL accounts, cost centers, workflow approvers and approval limits, and travel policies
- Review and approve T&E reports in compliance with company policy
- Troubleshoot issues across Invoice, PO/PR, and T&E modules and resolve import errors
- Review and approve vendor master data change requests
- Prepare monthly review of vendor master edit report and submit to AP Manager for approval
- Support periodic vendor master maintenance processes, including duplicate cleanup, deactivation of inactive vendors, and transitioning vendor payments methods from checks to ACH/wires where appropriate
Audit
- Support internal and external audits by providing documentation and responding to inquiries
Reconciliations (Preferred)
- Reconcile AP GL accounts across company codes using BlackLine
- Perform AP aging analysis and investigate debit/credit balances in payable accounts
Qualifications
- Experience in Accounts Payable, Finance, or a related field
- Proficiency with SAP and Concur (required)
- Strong analytical, problem-solving, and organizational skills
- Excellent communication and stakeholder management abilities
The Company is an equal opportunity employer and considers all applicants for employment without regard to race, colour, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates.
Accounts Payable Specialist New London employer: Sotheby’s group
Sotheby’s is an exceptional employer that fosters a dynamic and inclusive work culture, offering employees the opportunity to engage with the world of art and luxury. Located in the iconic Breuer building in New York City, the company provides comprehensive benefits, professional development opportunities, and a collaborative environment that encourages growth and innovation. As an Accounts Payable Specialist, you will play a vital role in supporting our financial operations while being part of a prestigious global network dedicated to excellence.
StudySmarter Expert Advice🤫
We think this is how you could land Accounts Payable Specialist New London
✨Tap into Campus Networks
If you're still in uni, don’t forget to engage with your campus's career services and attend finance-related events. Banks often do presentations and recruitment drives on campus, so put yourself out there and make use of these opportunities to show off your passion for the field.
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Consider pursuing relevant certifications like the CFA or ACCA while you’re job hunting. They not only beef up your CV but also connect you with professional bodies which can lead to networking opportunities and even job openings in banking and financial services.
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We think you need these skills to ace Accounts Payable Specialist New London
Some tips for your application 🫡
Show Off Your Numbers!:In the banking and financial services world, quantifiable achievements are key. Make sure your CV highlights your grades in relevant subjects, any financial certifications you hold, and specific projects where you've delivered measurable results. Employers love to see how your skills translate into real-world success.
Tailor Your Cover Letter to the Role:When applying for a full-time position, your cover letter should make a direct connection between your experience and the job description. Don't just state your enthusiasm for finance—dive into how your background in banking or financial analysis sets you apart. Let your passion shine through while being specific about what you can bring to Sotheby’s group.
Include Relevant Financial Software Experience:If you've worked with financial modelling tools or software like Excel, SAP, or specific analytical tools during your studies or internships, bring that up! Highlighting your proficiency can really make your application pop and show you're ready to hit the ground running in a full-time role.
Research and Reflect:Before hitting that 'apply' button on Sotheby’s group's website, do a little digging. Look up their recent projects, values, and culture. Reflecting their ethos in your application can make a huge difference and show you’re genuinely interested in being part of the team!
How to prepare for a job interview at Sotheby’s group
✨Brush Up on Financial Analysis Skills
Make sure you're well-versed in financial concepts and analytical techniques relevant to banking and financial services. Get comfortable with tools like Excel for modelling or financial forecasting, as technical questions in this area are common during interviews with Sotheby’s group.
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Since this is a full-time position, employers at Sotheby’s group will be keen to see your genuine interest in finance. Be prepared to discuss recent industry trends or news articles that excite you, showcasing your enthusiasm and engagement with the field.
✨Network with Industry Professionals
Before your interview, reach out to current or former Sotheby’s group employees on platforms like LinkedIn. They'll offer unique insights into the company's culture and the interview process, which can give us a delightful edge in showcasing a good fit for the team.
