Report Writing Specialist I in Nelson

The Report Specialist creates and compiles the company’s final product (report and/or letter) using pre-approved templates to interpret and input data that details the testing performed at Nelson Laboratories, LLC (NL). Also responsible for ensuring the imaging and archival of documents after completion. Balances quality, accuracy and prompt/timely completion of tasks by having a central departmental focus to ensure appropriate consistencies across multiple tests. Required to serve our customers with the highest importance.

General

• Have adequate knowledge and training to perform job functions
• Type, review, process, and perform corrections on all final report types
• Scan documents in accordance with proper scanning procedures
• Verify that all scanned images are exact and true copies of physical documents
• Post sponsor final report data and other data to customer portal
• Send reports by U.S. Mail, email, FedEx, or UPS (when applicable)
• Prepare letters and preliminary results and raw data, as needed
• Meet quality expectations of the team (rework)
• Participate in resource sharing, as assigned
• Demonstrate NL core values
• Effectively resolve problems in a timely manner

Organization / Time Management

• Maintain weekly 5S (cleanliness and organization of space)
• Complete tasks on time, as assigned
• Respond to all communications in a timely manner (e.g., customer inquiries, voicemails, emails, etc.)
• For non-traditional shift, as applicable: Coordinate with supervisor to ensure proper coverage of business hours and workload coverage

Continuous Improvement

• Recommend applicable process improvements of job and customer service efforts
• Anticipate new challenges and develop creative solutions to address them

Regulatory Compliance

• Know and follow applicable regulatory requirements (e.g., GMP, GLP, ISO, etc.)
• Know and follow company and department policies, procedures, mission, vision, and values
• Complete required training on time
• Follow quality best practices to meet regulatory and customer requirements

Professionalism

• Attend work regularly and reliably
• Adhere to all policies and procedures
• Perform other duties as assigned

Abilities

• Data interpretation and entry (sorting and identifying relevant information to be reported)
• Basic math, such as rounding and significant figures
• Effectively prioritise tasks and budget time to meet completion deadline(s)
• Multi-task and be self‑motivated
• For nontraditional shift, as applicable: work with minimal or no supervision
• Balance a fluctuating workload while maintaining high quality and timely delivery
• Understand and apply the company’s mission, vision, and values when making decisions

Quality

• Attention to detail
• Honesty and integrity – doing the right thing even when no one is watching
• Proofreading skills and revising and editing skills, preferred
• Reporting skills, as determined by supervisor
• When established in role, ability and knowledge to type core reports on current team

Computer / Keyboarding

• Demonstrate typing at a minimum of 50 wpm with ≥90% accuracy (best out of three)
• Proficient at 10-key
• Internet search usage
• Knowledge of Microsoft Office (e.g., Word, Excel, Outlook, CRM, etc.)

Communication

• Ask questions and provide feedback in an effort to clarify mutual expectations
• Seek advice on tasks and responsibilities, when needed
• Contribute to a positive atmosphere, leaving negativity outside the workplace
• Verbal and written communication skills – follow or relay information and status; and converse with, and write to, peers in ways that ensures understanding of our processes
• Internal customer service skills and interpersonal skills

Behavior / Traits

• Demonstrate professionalism (e.g., attire, language, attitude, respect, attendance, work ethic, 5S, etc.)
• Reliable/dependable – adhere to schedule set with supervisor and maintain regular and reliable attendance
• Accountable – accept ownership of job performance and mistakes
• Team-focused – participate willingly, ability to contribute independently and through the team to meet goals and deadlines, demonstrate teamwork, actively participate in team interactions, promote teamwork, share the workload
• Results-focused – deliver product at a required time, cost and quality

Education And Experience Requirements

• Minimum of 18 years of age in addition to a High School Diploma or equivalent
• Previous office and customer service experience is preferred
• For a non-traditional shift, must be fully competent in the basic daily duties of a report specialist

Physical Requirements

• Must be able to spend up to 70-95% of scheduled shift sitting at a desk on a computer and the remaining time standing or walking.
• This position may require occasional lifting of up to 35 lbs.
• To avoid experiencing symptoms of discomfort, minimal levels of adequate visual skills are necessary, such as: accommodation (eye‑focusing ability: view small details [misplaced period, etc.]) and binocular vision (coordination of both eyes: depth perception).