At a Glance
- Tasks: Support the COO and family with diverse administrative and operational tasks.
- Company: Join a dynamic family office with a supportive and collaborative environment.
- Benefits: Competitive salary, hands-on experience, and a chance to grow your skills.
- Other info: Great opportunity for career growth in a vibrant team.
- Why this job: Be part of a unique role where no two days are the same!
- Qualifications: Experience in administration or support roles; strong organisational skills required.
The predicted salary is between 30000 - 40000 £ per year.
We are seeking a highly organised and proactive individual to support the COO of a single-family office, while also providing assistance to the family, Chairman and Senior House Manager as required. This is a varied, hands-on role that would suit a strong generalist who enjoys working across administration, operations, coordination and family office support. No two days are the same, and the successful candidate will be comfortable managing multiple priorities, solving problems independently and adapting to changing needs. Candidates with previous family office, private PA, office management or executive support experience will be particularly well suited to this opportunity. A background in accounting or finance, or experience working with budgets and financial administration, would be advantageous but is not essential.
Hours: 9am–5pm
Location: Near Newbury
Salary: Dependent on experience
Start Date: ASAP
Responsibilities include, but are not limited to:
- Supporting the COO, family, Chairman and Senior House Manager as required
- Managing telephone and reception duties, including visitor management and arranging taxis
- Coordinating contractors onsite, including security notifications and NDAs
- Liaising with satellite offices and associated teams
- Managing office diaries and annual leave records
- Handling post, correspondence, invitations, couriers and related errands
- Supporting onboarding, recruitment research and HR administration
- Maintaining filing systems and document management processes
- Taking weekly departmental meeting notes
- Coordinating first aid supplies, training and related courses
- Managing stationery, office supplies and sundries
- Assisting with overseas property shipments and special projects
- Supporting household budgets across multiple properties
- Processing expenses and maintaining accurate records
- Assisting with staff events, Christmas gifts and family-related occasions
- Managing vehicle administration, including insurance, road tax, MOTs and breakdown cover
- Supporting archive management and asset tracking
Requirements:
- Previous experience in a family office, private PA, office management, executive support or similar role
- Excellent computer literacy, including Outlook, Word (including Mail Merge) and Excel
- Accounting or financial background, or experience working with budgets
- Strong organisational skills and attention to detail
- Excellent communication and interpersonal skills
- Ability to manage multiple priorities and work independently
- Professional, discreet and trustworthy approach
- Full UK driving licence
This is an excellent opportunity to join a hardworking and upbeat team in a varied role offering exposure across office operations, family office support and administration.
Family Office Assistant/Administrator in Newbury employer: SORTED Personal Management
Join a dynamic and supportive team in a single-family office near Newbury, where your organisational skills will shine in a varied role that offers meaningful engagement with both the family and senior management. We pride ourselves on fostering a collaborative work culture that values discretion and professionalism, while also providing ample opportunities for personal and professional growth. With a focus on employee well-being and a commitment to excellence, this is an ideal environment for those seeking a rewarding career in family office administration.
Contact Details:
SORTED Personal Management Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Family Office Assistant/Administrator in Newbury
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We think you need these skills to ace Family Office Assistant/Administrator in Newbury
Some tips for your application 🫡
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How to prepare for a job interview at SORTED Personal Management
✨Brush Up on Financial Analysis Skills
Make sure you're well-versed in financial concepts and analytical techniques relevant to banking and financial services. Get comfortable with tools like Excel for modelling or financial forecasting, as technical questions in this area are common during interviews with SORTED Personal Management.
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Before your interview, reach out to current or former SORTED Personal Management employees on platforms like LinkedIn. They'll offer unique insights into the company's culture and the interview process, which can give us a delightful edge in showcasing a good fit for the team.
