At a Glance
- Tasks: Support the CIO with diary management, travel coordination, and administrative tasks in a dynamic environment.
- Company: Prestigious boutique asset management firm in London's West End.
- Benefits: Competitive salary, generous pension, extensive healthcare, and 25 days annual leave.
- Other info: Opportunity for growth and involvement in investor relations and marketing initiatives.
- Why this job: Be part of a major relaunch and make a real impact in a high-performing team.
- Qualifications: Experience supporting C-suite executives and exceptional organisational skills required.
The predicted salary is between 36000 - 60000 € per year.
A highly regarded boutique asset management firm and family office based in London's West End is seeking an experienced Executive Assistant to provide seamless, high-level support to the Chief Investment Officer (CIO). This is a permanent role within a fast-paced, discreet and high-performing environment. You will serve as the primary EA to the CIO, managing all diary coordination, travel, meetings and administrative support, with crossover with the Senior Family Office Executive and the EA to the Senior Partner to ensure seamless coordination across shared activity. The role also offers scope to broaden your involvement across other areas of the business, especially in respect of investor relations and marketing.
Following the combination of two major funds and a recent capital injection, a major relaunch is planned, and the successful candidate will be integral to this process both in terms of document production and interfacing with external marketing groups. Reporting into the CIO, this role will be well suited to a proactive and intellectually curious individual who thrives in a high-trust environment and takes ownership of outcomes.
Hours: 8.30am-5.30pm, Mon to Fri
Location: Mayfair
Salary: Competitive, dependent on experience + discretionary annual bonus
Benefits: 15% Pension Contribution, extensive private healthcare, travel insurance, 25 days annual leave plus bank holidays.
Start Date: ASAP
Interviewing: ASAP
Responsibilities include, but are not limited to:
- Manage complex and frequently changing diaries and schedules
- Co-ordinate multi-leg, international business travel for the CIO, Partners, and relevant Board Members
- Plan and curate personal holiday travel for the CIO and family
- Provide logistical support relating to the CIO's school aged and adult children
- Liaise with the Investment team to prepare reports, presentations, and documentation for client and board meetings
- Provide administrative and coordination support for a new and developing marketing initiative
- Manage expense claims
- Oversee domestic logistics and assist with personal administrative matters
- Provide light out-of-office (OOO) support when needed
Essential Requirements:
- Significant experience supporting C-suite executives in both professional and personal capacities within a family office, boutique financial services firm, or similarly high-performance environment
- Exceptional organisational skills with the ability to prioritise and manage multiple workstreams with minimal supervision
- Highly numerate with strong attention to detail
- Excellent written communication skills
- Strong IT proficiency across Microsoft Office, CRM systems and related platforms
- Proven discretion, professionalism, and ability to handle sensitive, confidential information
- Calm, confident, and solutions-oriented
- Collaborative, team-focused, and aligned with an ego-free approach
- Demonstrated ability to anticipate needs and operate proactively rather than reactively
Desirable:
- Familiarity with investment, marketing and financial terminology
- Ability to support and encourage the CIO with adoption of new technologies
Executive Assistant to CIO - Mayfair Family Office & Boutique Asset Management Firm in London employer: Sorted Personal Management Limited
Join a prestigious boutique asset management firm in the heart of Mayfair, where you will thrive in a dynamic and high-performing environment. With a strong emphasis on employee growth, this role offers not only competitive compensation and generous benefits, including a 15% pension contribution and extensive private healthcare, but also the opportunity to engage in diverse projects that enhance your professional development. Experience a collaborative work culture that values discretion and innovation, making it an ideal place for proactive individuals seeking meaningful and rewarding employment.
Contact Detail:
Sorted Personal Management Limited Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to CIO - Mayfair Family Office & Boutique Asset Management Firm in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance and asset management sectors. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research the firm thoroughly, especially their recent projects and initiatives. This will help you tailor your responses and show that you're genuinely interested in the role.
✨Tip Number 3
Practice your pitch! Be ready to explain how your skills align with the needs of the CIO and the team. Highlight your experience in managing complex schedules and your proactive approach to problem-solving.
✨Tip Number 4
Apply through our website! It streamlines the process and ensures your application gets the attention it deserves. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Executive Assistant to CIO - Mayfair Family Office & Boutique Asset Management Firm in London
Some tips for your application 🫡
Craft a Tailored Cover Letter:Make sure your cover letter speaks directly to the role of Executive Assistant to the CIO. Highlight your relevant experience and how it aligns with the responsibilities mentioned in the job description. We want to see your personality shine through while keeping it professional!
Update Your CV:Your CV should be up-to-date and clearly outline your experience supporting C-suite executives. Use bullet points to make it easy for us to spot your key achievements and skills that match the job requirements. Remember, clarity is key!
Be Clear About Your Salary Expectations:Don’t forget to quote your required salary in your application. This helps us understand your expectations and ensures we’re on the same page right from the start. It’s all about transparency!
Provide References if Possible:If you can, include references in your application. They can really strengthen your case and give us insight into your work ethic and capabilities. The more info we have, the better we can advocate for you!
How to prepare for a job interview at Sorted Personal Management Limited
✨Know Your Stuff
Before the interview, make sure you thoroughly understand the role of an Executive Assistant in a family office and boutique asset management firm. Familiarise yourself with the specific responsibilities mentioned in the job description, like diary management and travel coordination, so you can confidently discuss how your experience aligns with these tasks.
✨Showcase Your Organisational Skills
Be prepared to provide examples of how you've successfully managed complex schedules and prioritised multiple tasks in previous roles. Think of specific situations where your organisational skills made a significant impact, as this will demonstrate your ability to thrive in a fast-paced environment.
✨Demonstrate Discretion and Professionalism
Given the sensitive nature of the role, it's crucial to convey your understanding of confidentiality and professionalism. Share anecdotes that highlight your experience handling confidential information and maintaining discretion, especially when supporting C-suite executives.
✨Ask Insightful Questions
At the end of the interview, don’t shy away from asking questions that show your interest in the firm and the role. Inquire about the upcoming relaunch and how the Executive Assistant can contribute to investor relations and marketing initiatives. This not only shows your enthusiasm but also your proactive mindset.
