EMEA North Payroll Specialist in London

The Payroll Specialist will report to the EMEA North and South Payroll Team leader and will have direct responsibility for managing payrolls for multiple entities across the EMEA region, namely UK, Nordics, and Ireland. The role includes all elements of the end-to-end process for payroll and direct interface with the outsourced Payroll providers. In addition, you will be expected to demonstrate payroll expertise and develop strong working relationships with HR, the business, and other back office departments together with providing a first-class payroll service.

Responsibilities include:

• Responsible for the end-to-end payroll processing of a number of EMEA payrolls, including preparation, processing, post-Payroll and tax filing, in coordination with the outsourced payroll solution provider.
• Maintain payroll processing system and records by gathering, calculating, and inputting data.
• Review data feeds from HR system, ensuring fixed data changes are made in the payroll system and data remains consistent across the two systems.
• Work closely with the payroll vendor and other third parties to ensure a smooth monthly process.
• Provide payroll and benefits reports to HR and Finance to strict deadlines.
• Maintain the internal Payroll Procedures manual, updating any changes in process and documenting new processes.
• Respond to complex payroll questions from cross-functional departments and employees, escalating as needed.
• Recommend ongoing process improvements to enhance the quality/reduce the cost of Payroll services.
• Ensure compliance and control requirements are met and ensure the production of all external compliance reporting and deliverables are completed timely and accurately.
• Preparation of required reports and/or payment to government agencies, insurance companies or other organisations.
• Ensure all ERS/EES Pension contributions are calculated, paid and reported to the relevant investment funds timely and accurately.
• Support the internal audit and external audit requests as necessary.
• Support HR and HRBPs to help resolve Payroll related issues, employee benefits in kind, irregular payments, employee or vendor inquiries.
• Ensure all employee related matters are appropriately dealt with and/or escalated via HR where relevant, particularly (but not restricted to) sickness and absence recording matters required for payroll compliance.
• Remain current on all local regulations involving country Payrolls in your remit.
• Support Accountants with the Cash forecast on a monthly basis and all analysis for monthly variances to Actual/Forecast to EMEA Payroll controller.

Benefits include:

• Remote-first working model & hybrid options.
• Flexible start and end times for many roles.
• Leadership development program.
• Access to LinkedIn Learning.
• Global internal coaching program (Coach Match).
• Periodic Sophos wellness days off for all Sophos to help employees relax and recharge.
• Global wellbeing program, which offers a range of wellbeing resources, including Sophos Wellbeing Webinars, Stress Management Toolkits, and Developing Resilience Courses.
• Free Employee Assistance Program (EAP) for confidential advice and counseling on a wide range of work and personal issues.
• Free annual subscription to the Calm app.
• Paid parental leave, caregiver leave & bereavement/compassion leave available.
• Unforgettable social experiences for our global teams including our music festival SOPH-Fest, go-karting, Sophmudder, and incredible holiday parties!
• Annual global fitness challenge, SOPH-Fit, sees thousands of employees taking part in our virtual global race around the world.
• Sophos Values Awards, which recognises and rewards employees who embody the Sophos values.
• Health care benefits available worldwide.

Qualifications:

• Strong payroll and benefits knowledge across international payrolls, with UK payroll mandatory.
• Experience working with outsourced payroll providers and managing elements of the payroll process in accordance with local payroll compliance.
• Extensive technical UK payroll experience.
• Experience in working with payroll systems and HR business partners.
• Ability to work within a highly sales-driven and fast-moving culture.
• Experience working within a software company, ideally a global organisation.
• Worked as part of a global Finance organisation supporting global actions and initiatives.
• Experience of working cross-functionally with HR on enhancements and improvements.
• Working with SAP HRIS, ADP Streamline.
• Strong customer focus.
• Numeracy and highly organised.
• Ability to handle multiple priorities effectively.
• Collaborative team player with effective relationship management skills.
• Ability to work to deadlines whilst maintaining accuracy and attention to detail.
• Excellent interpersonal, listening and oral communication skills.
• Negotiates well in difficult situations with a deep sensitivity to cultural and regional differences.

At Sophos, we believe in the power of diverse perspectives to fuel innovation. We encourage you to apply even if you don't check every box in the job description.