Administration Assistant in City of London

About Sopher + Co

Established in 1975, Sopher + Co is a trusted business adviser of choice for entrepreneurs, owner‑managed businesses, high net worth individuals, professional partnerships and expats. Our roots in Elstree led to our early client base in the media and entertainment industry. Since then, we have grown immensely, with our portfolio now spanning over 20 industries. Our success is within our people – with endless opportunities and an open‑mind approach, Sopher + Co is a place where you can drive your career and ambitions forward, sharing and promoting our commitment to excellent client experience.

Administration Assistant – Mayfair Office

We have an exciting opportunity for an Administration Assistant to join our highly successful Accountancy Practice. The role will involve supporting our office in Mayfair with general administration duties, including data entry of client account information, scanning documents for electronic filing, stationery management, lunch orders, photocopying of documentation, and reception cover. You will also assist with telephone enquiries and be confident in dealing with people at all levels.

Responsibilities

• Providing general administration duties across all departments within the Firm.
• Maintaining general tidiness, cleanliness and replenishment of meeting room supplies.
• Answering and directing phone calls promptly and politely.
• Covering reception as needed.
• Arranging and processing tracked and special deliveries and organising couriers.
• Organising and scheduling appointments.
• Distributing emails, correspondence memos, letters, faxes and forms.
• Photocopying, scanning and printing duties.
• Electronic filing.
• Ordering office and kitchen supplies, ensuring sufficient stock each day, researching new deals and suppliers.
• Acting as the point of contact and providing general support for internal and external clients.
• Liaising with Senior and executive management to handle requests and queries.
• Organising and franking outgoing post, keeping the log up to date.
• Performing any other job‑related tasks as directed by manager.

Qualifications

• Accurate keyboard skills, both written and numerical.
• Competent using Microsoft Office suite, including Excel and PowerPoint.
• Outstanding time‑management skills and ability to prioritise work.
• Excellent work ethics and eagerness to learn.
• Exceptional interpersonal skills and ability to communicate with people at different levels.
• Great attention to detail and problem‑solving skills.
• Strong organisational skills with the ability to multitask.
• Organised approach to work and preferably experience with strict deadlines.
• Comfortable with administering repetitive tasks on occasion, while variety is encouraged.
• Entry‑level role – suitable for recent graduates or those looking to take the first step in their career.

Benefits

We will offer a competitive package, including extensive benefits for you and your family, a comfortable warm and friendly environment with great people, and the chance to work with some of the most prestigious clients that no other family‑based firm can offer. Sopher + Co strongly believes in staff development and continuously encourages internal progression.

EEO Statement

Sopher + Co is committed to the principle of equality of opportunity in employment and we expect all our employees to act in accordance with this policy, recognising the key role it plays in the success of our business.