Personal Assistant & Team Coordinator - PDEGO in City of Westminster

Sony Music is seeking a highly organized, proactive, and versatile Personal Assistant & Team Coordinator to support the PDEGO executive leadership team.

This role sits at the heart of our UK office, combining high‑level executive support, office management, and foundational people and culture responsibilities.

The ideal candidate is a cultural champion, a master organizer, and a discreet, trusted point of contact for the team.

• Executive Support & Expense Management
• Provide key executive administrative support to the PDEGO executive leadership team - anticipate needs, follow through on all details, and handle all confidential situations with discretion.
• Provide calendar management for the PDEGO executive leadership team, proactively resolving scheduling conflicts and optimizing their time, including scheduling of meetings across multiple time zones, and ensuring that all meeting logistics are flawless.
• Take effective, professional, and succinct notes during meetings when requested.
• Coordinate complex domestic and international travel arrangements, itineraries, and accommodations.
• Handle expenses and complete monthly T&E reports in Concur, pay department invoices, and reconcile AMEX travel statements.
• Support the executive leadership team on various initiatives, including internal surveys, presentation deck creation, org‑wide communications and announcements, and managing ad hoc projects as needed.
• Office Management & Team Coordination
• Serve as the primary, first point of contact for all day-to-day office needs, inquiries, and facilities requests from the wider team.
• Oversee office ordering, including IT needs, snacks, and general inventory management to keep the office running seamlessly.
• Manage office floor plans and seating charts.
• Partner closely with the relevant internal teams to ensure that all UK new starters have the correct set-up and coordinate all employee onboarding needs, including but not limited to: welcome emails, first-day coordination, office badge access, laptop and desk set up, new user access, and conduct a thorough tour of the space.
• Ensure timely scheduling of People Experience Business Partner new hire check‑ins, exit interviews and related ad‑hoc meetings.
• Event Planning
• Lead and collaborate on culture building initiatives to cultivate an inclusive, high-energy, and collaborative work environment.
• Plan, organise, and execute internal team events, town halls, off-sites, celebrations, and networking gatherings from concept to execution.
• Coordinate with international office support teams for planning of global events (e. g. Global Summit).
• Assist with office coordination needs specifically tied to people programs and local culture initiatives.

Qualifications

• Proven success in a fast-paced administrative or executive assistant role.
• Strong knowledge of and experience with Microsoft Office programs (Excel, Outlook, Power Point, Word) and Google Suite (Gmail, Slides, Docs, Forms, Sheets).
• Exceptional time‑management and multi‑tasking abilities with an eye for detail.
• Great client relations and hospitality‑driven approach.
• Highly empathetic, approachable, and solution‑oriented with a passion for building team culture.
• Exceptional written and verbal communication skills.
• Demonstrated the highest levels of discretion and confidentiality when handling sensitive executive and employee information.
• Highly organized and able to manage multiple time zones.

Benefits

• Private medical cover.
• A generous pension scheme.
• Life assurance.
• Income protection.
• Music industry perks.
• Time off over winter break.

EEO Statement

Sony Music is an equal opportunity employer and supports workforce diversity.

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