Senior Project Administrator (Permanent) in Cheshire, Chester

Sonovision UK is a leading provider of Engineering Support Services to clients. Our experts help our clients in the Energy, Aerospace, Military and Commercial Sectors achieve time-to-market objectives and cost goals.

The Project Administrator will provide essential administrative and coordination support to the Head of Project Delivery and Project Manager across multiple technical projects. This role is key to ensuring projects run efficiently by maintaining accurate documentation, supporting reporting activities, coordinating communications, and helping the team stay organised and on schedule. The position is ideal for someone highly organised, detail-oriented, and keen to develop within a project-based engineering environment.

• Maintain and update project documentation including schedules, trackers, reports, and action logs
• Support the preparation and upkeep of Work Breakdown Structures (WBS), Standard Operating Procedures (SOPs), and project files
• Coordinate project meetings (internal and external), including scheduling, agenda preparation, and minute-taking
• Track project actions, risks, and issues, ensuring updates are captured and communicated to the team
• Support document control processes, ensuring files are accurate, up to date, and stored correctly

• Maintain project dashboards and trackers (e.g. budgets, timelines, resource allocation)
• Support data collation for performance monitoring and KPI reporting
• Assist in tracking project budgets, costs, and invoicing inputs where required

• Act as a central coordination point for communication between project teams (design, manufacturing, procurement)
• Support preparation of client-facing documentation, presentations, and reports

• Support tracking of supplier information, quotations, and delivery timelines
• Maintain accurate records of supplier and commercial documentation

• Support the maintenance of project records to meet internal quality requirements
• Assist with document preparation for audits, reviews, and validation activities
• Support HSE documentation, logs, and administration activities

• Provide day-to-day administrative support to the Head of Project Delivery and Project Manager
• Help coordinate team activities, onboarding of new project team members, and resource tracking

Previous experience in an administrative or project support role. Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook). Experience supporting projects in engineering, aerospace, manufacturing, or technical environments. Familiarity with project management tools (e.g. MS Project, Smartsheet, or similar). Understanding of project management principles (e.g. scheduling, risk tracking, reporting). Experience with document control or quality systems. Comfortable working in a fast-paced, evolving project environment. Willingness to learn and develop within project delivery.