At a Glance
- Tasks: Support a dynamic team in infectious disease research with essential administrative tasks.
- Company: Join a world-leading institution dedicated to using science for humanity.
- Benefits: Enjoy 39 days of annual leave, flexible working, and a generous pension scheme.
- Other info: Diverse and inclusive culture with excellent personal and professional wellbeing resources.
- Why this job: Be part of impactful research while developing your career in a supportive environment.
- Qualifications: Previous admin experience and strong communication skills are essential.
The predicted salary is between 30000 - 40000 £ per year.
The Department of Infectious Disease is seeking an enthusiastic and organised individual for the role of Team Administrator based in the Section of Vaccinology and Host Immunity. The role is central to the functioning of the Section and primarily supports the Section Manager, working closely with the Head and Deputy Head of Section, and also supporting the activities of Centres and Networks hosted within the Section and Department.
Responsibilities
- Provide professional, confidential and efficient administration support to the Section.
- Assist the Section Manager to ensure the smooth running of the Section, including HR, Finance, Website and Research-related matters.
- Provide administrative support to the Head and Deputy Head of Section, including diary management, arranging meetings & seminars, interviews and special events.
- Provide administrative support for Centres and Networks within the Department, including event organisation and advertising.
Qualifications
- Previous administrative experience gained in an academic or clinical environment.
- The ability to work within teams.
- Good verbal and written communication skills, and the ability to communicate effectively.
- Ability to prioritise own workload to meet a variety of dynamic deadlines and maintain a high degree of accuracy, alongside utilising a problem-solving approach.
Benefits
- The opportunity to work within a dynamic clinical research department focussing on infectious disease research.
- Continuing your career at a world-leading institution and be part of our mission to use science for humanity.
- Sector-leading salary and remuneration package (including 39 days’ annual leave and generous pension schemes).
- The role is full-time, open-ended (35 hours per week).
- Access to a range of workplace benefits including a flexible working policy from day one, generous family leave packages, on-site leisure facilities and cycle-to-work scheme.
- Interest-free season ticket loan schemes for travel.
- A diverse, inclusive and collaborative work culture with various staff networks and resources to support your personal and professional wellbeing.
Practical Information
This full-time, open-ended post is 35 hours per week. It is based across the South Kensington, Hammersmith and Chelsea & Westminster campuses.
Contact
Interested candidates should complete an online application. For an informal discussion about this role please contact Clare Soares, Section Manager.
Please note that job descriptions are not exhaustive, and you may be asked to take on additional duties that align with the key responsibilities mentioned above. We reserve the right to close the advert prior to the closing date stated should we receive a high volume of applications. It is therefore advisable that you submit your application as early as possible to avoid disappointment.
We encourage applications from all backgrounds, communities and industries, and are committed to employing a team that has diverse skills, experiences and abilities.
Team Administrator employer: SONICOM
Join a world-leading institution in the Department of Infectious Disease, where your role as a Team Administrator will be pivotal in supporting vital research initiatives. Enjoy a collaborative and inclusive work culture, with access to generous benefits such as 39 days of annual leave, flexible working policies, and on-site leisure facilities, all while contributing to meaningful scientific advancements in a dynamic clinical environment.
StudySmarter Expert Advice🤫
We think this is how you could land Team Administrator
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like SONICOM.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at SONICOM.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like SONICOM, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Team Administrator
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at SONICOM.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at SONICOM.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to SONICOM. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at SONICOM. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at SONICOM
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research SONICOM’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
