PA/ Admin in London

The Division of Cancer, in the Department of Surgery and Cancer, is seeking a highly motivated and experienced Personal Assistant to provide high-level professional executive support to the offices of five Professors. The Professors supported are a mixture of clinical and non-clinical academics, and the work of the office follows their research: grant applications and funder deadlines, laboratory and facility purchasing, international collaborations, publications, seminars and conferences, and the staff and students behind them. The postholder will play a pivotal role in supporting the five Professors, undertaking a wide range of duties and organisational responsibilities as directed by the Divisional Manager - Cancer.

What you would be doing

The postholder will be responsible for the effective and efficient day-to-day management and organisation of the offices of the Professors and will provide administrative support. Key responsibilities will include, but are not limited to:

• Complex diary management
• Arranging appointments and visits
• Drafting correspondence and reports
• Preparing presentations
• Making national and international travel arrangements
• Supporting grant applications to funder deadlines
• Raising purchase orders and processing invoices and expenses
• Organising seminars and the visits of external speakers including their travel and transport to College
• Supporting undergraduate and postgraduate educational activities within the Division in conjunction with the appropriate Departmental and Divisional administrative teams

What we are looking for

The postholder will have a proactive approach and possess exceptional organisational, prioritisation and communication skills, with the ability to use their initiative to prioritise and manage complex tasks and diary arrangements across several senior people at once. The postholder will be confident working independently and with ambiguity, as well as being a strong team player. Strong written accuracy and numerical skills are essential, as is either a working knowledge of scientific terminology or the ability to acquire it quickly. Proven experience in a similar role, supporting senior colleagues as a personal or executive assistant, is essential, as is experience of working in a research, higher education, scientific or healthcare environment. Experience of research administration, grant applications or student administration would be an advantage.

What we can offer you

The opportunity to continue your career at a world-leading institution and be part of our mission to use science for humanity. Benefit from a sector-leading salary and remuneration package (including 43 days’ annual leave and generous pension schemes). Access to a range of workplace benefits including a flexible working policy from day one, generous family leave packages, on-site leisure facilities and cycle-to-work scheme. Interest-free season ticket loan schemes for travel. Be part of a diverse, inclusive and collaborative work culture with various staff networks and resources to support your personal and professional wellbeing.

Further information

This role is full-time, open-ended (35 hours per week). This role is five days a week on-site only. The offices, laboratories and imaging facilities this post supports are on campus, and the postholder is the first point of contact for the staff, students and visitors who come to them. Please note that job descriptions are not exhaustive, and you may be asked to take on additional duties that align with the key responsibilities mentioned above. We reserve the right to close the advert before the stated closing date, should we receive a high volume of applications. It is therefore advisable that you submit your application as early as possible to avoid disappointment.

About Imperial

Welcome to Imperial, a global top-ten university where scientific imagination leads to world-changing impact. Join us and be part of something bigger. From global health to climate change, AI to business leadership, here at Imperial we navigate some of the world’s toughest challenges. Whatever your role, your contribution will have a lasting impact. As a member of our vibrant community of 22,000 students and 8,000 staff, you’ll collaborate with passionate minds across nine London campuses and a global network. This is your chance to help shape the future. We hope you’ll join us at Imperial College London.

Our Culture

We work towards equality of opportunity, to eliminating discrimination, and to creating an inclusive working environment for all. We encourage applications from all backgrounds, communities and industries, and are committed to employing a team that has diverse skills, experiences and abilities. Our values are at the root of everything we do, and everyone in our community is expected to demonstrate respect, collaboration, excellence, integrity, and innovation.