At a Glance
- Tasks: Support leadership with operations, finance admin, and diary management.
- Company: Dynamic music-focused company with a vibrant work culture.
- Benefits: Unlimited annual leave, generous pension contributions, and hybrid working.
- Other info: Great career progression opportunities in a fast-paced environment.
- Why this job: Join a creative team and make a real impact in operations.
- Qualifications: Degree preferred; experience in similar operational roles is essential.
The predicted salary is between 30000 - 40000 € per year.
Artist campaigns, packed calendars, moving invoices, last-minute requests, half-finished thoughts. All of this requires a tight ship to be run. As our Executive Assistant, you’ll be running a system to make sure all of the above runs smoothly and as efficiently as possible for the wider team. You’ll support the leadership team across company operations, finance admin, diary management, office organisation and day-to-day logistics. This is an operational role at the centre of the business. You'll own the manual, reactive work that keeps everything moving, so the central team can stay focused on theirs. This is not a content role, a social media role, or a way into the creative team. It's for someone who actually enjoys operations and making things run properly. In short, spreadsheets give you life.
- Leadership & Executive Support
- Support the central team with day-to-day operations, coordination and practical admin
- Take ownership of recurring admin and the manual work that keeps everything running
- Manage diary and calendar logistics
- Support travel planning and bookings
- Handle reactive in-person tasks and day-to-day problem-solving
- Act as an information filter by surfacing what matters and quietly handling what doesn’t
- Finance & Business Operations
- Support the day-to-day running of finance and admin across the business
- Help manage billing, invoicing, payment follow-up and internal financial processes
- Keep trackers, records and operational systems accurate, organised and up to date
- Work confidently within existing automations and internal systems
- New Business & Internal Support
- Build Mailchimp templates and handle sends
- Support outreach, follow-up and day-to-day coordination
- Organise assets, source files and supporting materials when needed
- Support research for internal strategy work and wider company outputs
- Help produce recurring internal updates and newsletters
- Meetings, Team Admin & Office Management
- Act as a first point of contact for internal logistics and team admin queries
- Support meeting prep, note-taking and action tracking
- Help maintain a calm, organised and well-run office
- Manage post, parcels, supplies and equipment
- Coordinate cleaners, deliveries and day-to-day practical upkeep
- Maintain shared trackers, contact systems and internal resources across the business
Who Are You?
- Educated to degree level (preferred in a relevant field).
- An undergraduate degree in Business Administration, Business Management, Operations or a closely related field is preferred.
- Experienced in a similar role.
- Organised to an unusual degree.
- A natural at managing people and priorities.
- Digitally native and tech-literate.
- Confident with numbers.
- Fluent in the essentials.
- You’re interested in music and culture, and you've got enough context to spot the details.
- Operations-oriented by choice.
What’s in it for You?
- Unlimited Annual Leave: With tracking and support to ensure a minimum of 28 days per year.
- Generous Pension Contributions: 2:1 employer match on pension contributions.
- Career Progression: A clear development path, with scope to grow into an Operations or Business Manager function as the company scales.
- Hybrid Working: Two days in the office per week, based in East London, with the option to work remotely.
- Vibrant Work Culture: Collaborate with like-minded peers who prioritise creativity and a balanced work-play environment.
This role is about judgement, organisation, follow-through and strong operational instincts. If that sounds like you, we’d love to hear from you.
Executive Assistant employer: Something Something
As an Executive Assistant in our vibrant East London office, you'll thrive in a dynamic work culture that values creativity and operational excellence. We offer unlimited annual leave, generous pension contributions, and clear career progression opportunities, ensuring you can grow alongside the company while enjoying a balanced work-life environment. Join us to be part of a supportive team that prioritises efficiency and collaboration, making every day rewarding and meaningful.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their operations and think about how your skills can help them run a tighter ship. Show them you’re not just another candidate, but the perfect fit!
✨Tip Number 3
Practice your problem-solving skills! Be ready to tackle hypothetical scenarios during interviews. They want to see how you handle last-minute requests and keep everything running smoothly under pressure.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive and engaged with our brand.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Show Your Organisational Skills:In your application, highlight your knack for keeping things organised. Mention specific tools or methods you use to manage tasks and how they’ve helped you in previous roles. We love a well-structured application!
Be Clear and Concise:When writing your application, keep it straightforward. Use bullet points where possible to make your skills and experiences pop. We appreciate clarity, especially in an operational role like this one.
Tailor Your Experience:Make sure to connect your past experiences directly to the responsibilities listed in the job description. Show us how your background in operations makes you the perfect fit for our Executive Assistant role.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Something Something
✨Know Your Operations Inside Out
Before the interview, brush up on your knowledge of operational processes. Be ready to discuss how you've managed calendars, invoicing, and day-to-day logistics in previous roles. This will show that you understand the core responsibilities of the Executive Assistant position.
✨Showcase Your Organisational Skills
Bring examples of how you've kept things running smoothly in past jobs. Whether it's a well-maintained tracker or a tidy inbox, be prepared to share specific instances where your organisational skills made a difference. This role is all about keeping a tight ship!
✨Demonstrate Your Tech Savviness
Familiarise yourself with Google Workspace, especially Sheets, and any other tools mentioned in the job description like Xero and Mailchimp. During the interview, highlight your experience with these tools and how you've used automations to streamline processes in your previous roles.
✨Be Ready for Problem-Solving Scenarios
Expect questions that assess your ability to handle last-minute requests and unexpected challenges. Think of examples where you've successfully navigated tricky situations or solved problems on the fly. This will showcase your level-headedness and reliability in a fast-paced environment.
