Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support Matrons and managers with admin tasks, diary management, and meeting coordination.
- Company: Join Somerset NHS Foundation Trust, a supportive and community-focused healthcare provider.
- Benefits: Enjoy flexible working, generous leave, NHS pension, and exclusive discounts.
- Why this job: Make a real difference in healthcare while developing your career in a vibrant environment.
- Qualifications: Strong organisational skills and experience in administrative roles preferred.
- Other info: Experience the beauty of Somerset while building your future in a dynamic team.
The predicted salary is between 36000 - 60000 £ per year.
Overview
To provide an administrative service to Matrons, Ward managers and Heads of departments within the Community Hospital. To line manage and support the Hospital administrative team across all departments within the hospital. To organise own workload and work closely with the other administrators within the hospital to deliver administrative support. To work within the trust values and core standards to always maintain a service to staff. The postholder will be expected to work flexibly across the cluster of community hospitals to provide cover when colleagues are on leave.
Responsibilities
- Managing the Matron\’s electronic diary, booking/amending appointments using own discretion, ensuring attendance as required to Trust meetings, noting apologies & arranging representation where needed.
- Arranges meetings between the Matron/Ward Manager & staff for Human Resources issues and sickness monitoring — taking & transcribing accurate minutes ensuring confidentiality, composing letters on behalf of Matron.
- Responsible for off duty rosters for all admin team
- Contribute ideas and opinions to assist in providing a high quality service for patients.
- Contribute to the management and implementation of change in the workplace.
- Responsibility for coordinating hospital appraisal schedule for the administrative team ensuring that paperwork is completed correctly & filed for all staff, updates & returns hospital appraisal trees & records to Trust.
- Maintain data bases and prepare statistical reports
- Advises on specific delegated projects in support of the work of the Matron which includes the development of templates, tools and prompts to ensure key targets can be met & providing evidence where needed e.g., Mandatory Training, Appraisals, Local Action Plans
- Line Management of clerical team
- Personnel Files
- Monitor all admin sickness and follow Trust sickness policy to include HR involvement if
- Carry out appraisals for all Band 2 and Band 3 admin
- To be the first point of contact for staff for advice e.g. sensitive staffing issues or finance information.
About us
At Somerset NHS Foundation Trust, we\’re committed to supporting our employees with a range of benefits designed to enhance your professional and personal life. We offer
Why Somerset? Somerset offers the perfect blend of idyllic countryside, outstanding areas of natural beauty, and breathtaking coastlines, with vibrant cities like Bristol, Bath, and Exeter just a short drive away – and only two hours to London. The region is home to excellent educational facilities, and with affordable housing compared to other parts of the country, it\’s a great place to build both your career and your future. Somerset truly has it all – the peaceful countryside and cosmopolitan city life, with something for everyone to enjoy.
Benefits
- Flexible working options to help you balance work and life
- NHS pension scheme for long-term financial security
- Generous annual leave allowance to recharge and relax
- A strong focus on career development to help you grow and achieve your potential
- Additionally, you\\\’ll gain access to our Blue Light Card, unlocking exclusive discounts on shopping, dining, and leisure activities, as well as NHS-specific perks to support you both inside and outside of work.
#J-18808-Ljbffr
Senior Hospital Administrator/Matron\'s PA employer: Somerset NHS Foundation Trust
Contact Detail:
Somerset NHS Foundation Trust Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Hospital Administrator/Matron\'s PA
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Somerset NHS Foundation Trust on LinkedIn. A friendly chat can give us insider info about the role and the team, plus it shows our genuine interest in the position.
✨Tip Number 2
Prepare for the interview by researching common questions for administrative roles in healthcare. We should also think about how our past experiences align with the responsibilities listed in the job description. Practice makes perfect!
✨Tip Number 3
Showcase our organisational skills during the interview. Bring examples of how we've managed complex schedules or handled sensitive information. This will demonstrate that we’re ready to take on the Matron's PA role with confidence.
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email reiterating our enthusiasm for the role can leave a lasting impression. Plus, it shows that we’re proactive and genuinely interested in joining the team.
We think you need these skills to ace Senior Hospital Administrator/Matron\'s PA
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Senior Hospital Administrator/Matron's PA role. Highlight your relevant experience and skills that align with the job description, especially around managing diaries, coordinating meetings, and supporting teams.
Showcase Your Organisational Skills: In your application, emphasise your ability to organise workloads and manage multiple tasks efficiently. Use examples from your past roles where you successfully juggled various responsibilities, as this is key for the position.
Be Clear and Concise: When writing your application, keep it clear and to the point. Avoid jargon and ensure your points are easy to understand. This will reflect your communication skills, which are crucial for the role.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the details you need about the role and our values there!
How to prepare for a job interview at Somerset NHS Foundation Trust
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Senior Hospital Administrator/Matron's PA. Familiarise yourself with the key tasks like managing diaries, arranging meetings, and handling HR issues. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role involves managing multiple tasks and supporting various departments, be prepared to discuss your organisational strategies. Bring examples of how you've successfully managed workloads in the past, perhaps by using tools or methods that helped you stay on top of your responsibilities.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and how you handle sensitive situations. Think of scenarios where you had to maintain confidentiality or manage conflicts. Practising your responses will help you feel more confident during the interview.
✨Emphasise Teamwork and Flexibility
This role requires collaboration with different teams and flexibility in working across various locations. Be ready to share examples of how you've worked effectively in a team and adapted to changing circumstances. Highlighting your ability to support colleagues will resonate well with the interviewers.
