Executive Assistant (City of London)

Executive Assistant

We’re looking for a highly organised, commercially savvy EA to support the founder of Somerce across business operations, finance, client management, and marketing coordination. This is a hybrid role blending executive assistance with financial oversight and internal coordination – perfect for someone who thrives in a fast-paced agency environment and wants to be close to the action.

Key Responsibilities

Executive Support

• Manage the founder’s calendar, schedule, travel, and inbox
• Act as gatekeeper and first point of contact internally and externally
• Prepare agendas, documents, and presentations for meetings
• Track key priorities and follow-ups

Finance & Internal Ops

• Monitor and update cash flow, budgets, and revenue forecasts
• Oversee invoicing, payment tracking, and monthly reporting (in collaboration with accountant/bookkeeper)
• Track client performance vs commercial agreements (retainers + commission)
• Prepare internal dashboards and client profitability summaries
• Assist in contract reviews and renewals

Client Liaison

• Coordinate reports, timelines, and feedback loops across accounts
• Ensure clients are billed accurately and timely

Marketing Coordination

• Support the founder and marketing team with content calendar organisation
• Organise case studies, testimonials, and campaign wrap-ups
• Liaise with external contractors for content, design, or campaigns

What We\’re Looking For

• Prior experience as an EA, operations manager, or finance admin
• Strong Excel/Google Sheets and reporting skills
• Confident communicator, able to handle clients and internal stakeholders
• Experience in a marketing, agency or creator/influencer environment is a bonus
• Organised, proactive, and highly detail-oriented