At a Glance
- Tasks: Coordinate logistics for exciting corporate events and manage freelance crew.
- Company: Join a dynamic live events team in a fast-paced environment.
- Benefits: Competitive salary, Monday to Friday hours, and a supportive team culture.
- Other info: Great opportunity for career growth in the events industry.
- Why this job: Be the backbone of amazing events and make them happen seamlessly.
- Qualifications: Strong organisational skills and a knack for multitasking are essential.
The predicted salary is between 25500 - 27000 £ per year.
Location: Keighley, BD21 (Office Based)
Salary: £25,500 - £27,000
Working Hours: Monday - Friday, 8:30am - 5:00pm
Overview
We are looking for a highly organised and proactive Event Logistics & Crew Coordinator to join our growing live events team. This is a pivotal role supporting the successful delivery of corporate events, conferences, and commercial projects by coordinating freelance crew, managing travel and accommodation, and ensuring all logistical arrangements are in place for seamless event execution. Working closely with Project Managers, Operations, and Warehouse teams, you'll be responsible for coordinating resources from the initial planning stages through to project completion. This is an ideal opportunity for someone who thrives in a fast-paced environment, enjoys juggling multiple priorities, and takes pride in delivering exceptional organisational support behind the scenes.
Key Responsibilities
- Coordinate the booking and scheduling of freelance crew, ensuring the correct skills and resources are allocated to each project
- Arrange travel, accommodation, transport, and associated logistics for event teams while managing supplier bookings and purchase orders
- Work closely with Project Managers, Operations, and Warehouse teams to ensure all crew, resources, and logistics are planned and communicated effectively
- Maintain accurate records across company systems, ensuring bookings, supplier information, documentation, and job statuses remain up to date
- Monitor project information, proactively chase outstanding details, and resolve booking or scheduling issues to keep projects on track
- Build strong relationships with freelance crew, suppliers, and internal stakeholders while providing efficient administrative support throughout the project lifecycle
Required Qualifications & Experience
- Excellent organisational skills with exceptional attention to detail
- Strong administrative, planning, and time management abilities
- Ability to manage multiple projects and changing priorities within a fast-paced environment
- Excellent communication and interpersonal skills with a professional and customer-focused approach
- Confident using Microsoft Office and business systems, with the ability to learn new software quickly
- Proactive, reliable, and able to work independently while collaborating effectively within a team
Preferred Qualifications & Experience
- Previous experience in a coordination, scheduling, or administration role
- Experience within events, logistics, hospitality, transport, or another operational environment
- Familiarity with booking, scheduling, or resource management systems
- Understanding of crew scheduling, accommodation booking, or transport coordination
Event Logistics & Crew Coordinator employer: Solutions Engineering Recruitment
Join our dynamic team in Keighley as an Event Logistics & Crew Coordinator, where you'll thrive in a supportive and collaborative work culture that values your organisational skills and attention to detail. We offer competitive salaries, opportunities for professional growth, and the chance to be part of exciting live events that make a real impact. With a focus on employee development and a commitment to excellence, this role is perfect for those looking to build a rewarding career in event management.
Contact Details:
Solutions Engineering Recruitment Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Event Logistics & Crew Coordinator
✨Get Involved in Industry Events
Logistics and supply chain are all about networking, so hit up those trade shows and local meetups. Places like the UK's Logistics and Supply Chain conference can be goldmines for connecting with potential employers like Solutions Engineering Recruitment and learning about the latest trends in the industry.
✨Leverage Online Communities
Join forums and LinkedIn groups specifically for logistics professionals. Share your insights and ask questions to get noticed. Being active in these spaces can help you establish credibility and might just lead to an opportunity at Solutions Engineering Recruitment!
✨Showcase Your Skills with a Portfolio
Even if it’s a full-time gig, having a portfolio can really set you apart. Include case studies or projects that demonstrate your understanding of supply chain management, logistics software, or solving operational challenges. You’d be surprised at how much this can impress hiring managers.
✨Apply Directly Through Our Website
Don't forget the power of applying directly through our website! A lot of companies like Solutions Engineering Recruitment keep job postings exclusive to their sites. This way, you can easily keep track of your applications and ensure your profile is in front of the right people.
We think you need these skills to ace Event Logistics & Crew Coordinator
Some tips for your application 🫡
Show Your Supply Chain Savvy:In your CV and cover letter, make sure to highlight your understanding of logistics and supply chain management principles. Mention any relevant courses you've taken or tools you've used, like inventory management software or data analysis platforms, to showcase your skills and keep up with best practices in the industry.
Quantify Your Achievements:When detailing your previous work experience, remember to use numbers wherever possible. Did you improve delivery times by a specific percentage? Did you help reduce costs? These kinds of quantified achievements not only catch the eye but also demonstrate your capability in the logistics sector.
Tailor Your Cover Letter to Solutions Engineering Recruitment:This is your chance to really connect with the team at Solutions Engineering Recruitment. In your cover letter, express why you're passionate about supply chain logistics and how your goals align with the company’s mission. A little personalisation goes a long way!
Include Relevant Certifications:If you've got any certifications related to logistics or supply chain management—like APICS or Six Sigma—make sure you flaunt them! These show that you're committed to your professional development and can set you apart from other candidates.
How to prepare for a job interview at Solutions Engineering Recruitment
✨Know Your Logistics Tools
Make sure you're familiar with key logistics software and tools like SAP or Oracle ERP. These are often used in the industry, and being able to demonstrate your knowledge or experience with them can really set you apart during your interview with Solutions Engineering Recruitment.
✨Perfect Your Problem-Solving Skills
Expect to tackle scenarios that showcase your problem-solving skills. Think about past experiences where you've had to optimise supply chains or handle logistics challenges. Have a few examples ready to discuss how you made decisions that led to improvements.
✨Show Your Team Spirit
Supply chain roles heavily rely on teamwork and communication. Be prepared to discuss how you've collaborated with others in previous roles. Maybe share a time when you coordinated with a team to resolve a logistical hiccup. This can show Solutions Engineering Recruitment that you're a team player!
✨Understand the Big Picture
Be ready to talk about the broader logistics and supply chain trends. Having insights into current challenges in the industry, like sustainability or lead times, can impress the interviewers at Solutions Engineering Recruitment. Show them you’re not just focused on the day-to-day but also have a strategic mindset!
