Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the Executive Vice President with scheduling, document preparation, and project management.
- Company: Join a leading global technology company known for innovative engineering solutions.
- Benefits: Enjoy a hybrid work environment with flexibility and opportunities for professional growth.
- Why this job: Be part of a dynamic team, enhancing your skills while making a real impact.
- Qualifications: Experience supporting senior executives, strong organisational skills, and proficiency in Microsoft Office.
- Other info: Uphold high ethical standards in a collaborative and respectful workplace.
The predicted salary is between 36000 - 60000 £ per year.
Join our client's innovative team at a leading global technology company at the forefront of advanced engineering solutions. We are seeking a dynamic and detail-oriented Executive Assistant to support our Executive Vice President of a key international business segment. This role requires exceptional organizational skills, attention to detail, and critical thinking abilities in a fast-paced and highly confidential environment. The ideal candidate will demonstrate professionalism, discretion, and flexibility while effectively interacting with stakeholders at all levels, both internal and external.
Primary Duties & Responsibilities
- Manage complex and dynamic schedules, including planning meetings and resolving scheduling conflicts.
- Prepare and edit agendas, reports, and other key business documents to support strategic objectives.
- Capture meeting minutes, action items, and ensure timely follow-ups.
- Coordinate global travel arrangements, reconcile expense reports, and manage email distribution lists.
- Organize offsite meetings, corporate events, and executive engagements.
- Oversee office logistics, software, and department communication.
- Handle vendor onboarding, purchase orders, and invoice reconciliation.
- Proactively anticipate needs, taking ownership of projects with minimal direction.
- Ensure absolute confidentiality while handling sensitive business information.
- Remain composed under pressure, managing multiple priorities effectively.
- Utilize advanced Microsoft Office 365 skills, particularly in Outlook, Excel, and PowerPoint.
- Prepare reports and contribute to special projects as required.
- Exhibit strong problem-solving, project management, and time management skills.
- Support ad hoc projects and executive initiatives as needed.
Education & Experience
- Proven experience supporting C-suite or senior executives.
- Exceptional organization and communication skills, with the ability to manage multiple high-priority projects.
- Proficiency in Zoom, Teams, and Microsoft Office Suite.
- Experience handling confidential and sensitive materials.
- Strong ability to prioritize tasks, meet deadlines, and work independently.
- Ability to thrive in a global, cross-cultural team environment.
- Uphold high ethical standards, professionalism, and integrity.
Working Conditions
- Hybrid role: Primarily onsite with flexibility depending on the executive’s needs.
- Professional office environment with standard equipment (computers, phones, etc.).
- Occasional overtime, off-site meetings, or travel may be required.
Additional Responsibilities
- Adhere to global safety and compliance standards.
- Support quality and environmental management initiatives where applicable.
- Uphold company values, fostering a culture of integrity, collaboration, accountability, respect, and enthusiasm.
Executive Assistant to C-suite level employer: Solutions Driven
Contact Detail:
Solutions Driven Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to C-suite level
✨Tip Number 1
Network with professionals in the technology sector, especially those who work in executive support roles. Attend industry events or webinars to connect with potential colleagues and learn more about the company culture.
✨Tip Number 2
Familiarise yourself with the specific tools and software mentioned in the job description, such as Microsoft Office 365, Zoom, and Teams. Consider taking online courses to enhance your skills and demonstrate your commitment to the role.
✨Tip Number 3
Prepare for the interview by researching the company’s recent projects and initiatives. This will help you understand their strategic objectives and allow you to discuss how your skills can contribute to their success.
✨Tip Number 4
Practice articulating your experience in managing complex schedules and handling confidential information. Be ready to provide examples of how you've successfully navigated similar challenges in previous roles.
We think you need these skills to ace Executive Assistant to C-suite level
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience supporting C-suite executives. Emphasise your organisational skills, attention to detail, and proficiency in Microsoft Office 365, particularly Outlook, Excel, and PowerPoint.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Mention specific examples of how you've successfully managed complex schedules, handled confidential information, and supported senior executives in the past.
Highlight Key Skills: In your application, clearly outline your problem-solving, project management, and time management skills. Provide examples of how you've effectively prioritised tasks and managed multiple high-priority projects in a fast-paced environment.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors or typos. A polished application reflects your attention to detail and professionalism, which are crucial for this role.
How to prepare for a job interview at Solutions Driven
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage complex schedules is crucial. Be prepared to discuss specific examples of how you've successfully organised meetings or resolved scheduling conflicts in the past.
✨Demonstrate Discretion and Professionalism
This role involves handling sensitive information, so it's important to convey your understanding of confidentiality. Share experiences where you maintained discretion and professionalism in challenging situations.
✨Highlight Your Tech Savviness
Proficiency in Microsoft Office 365 and other tools like Zoom and Teams is essential. Be ready to discuss your experience with these applications and how you've used them to enhance productivity in previous roles.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving and time management skills. Think of scenarios where you had to prioritise tasks under pressure and be ready to explain your thought process and outcomes.
