At a Glance
- Tasks: Drive projects and manage initiatives as a strategic partner to the Chief of Staff.
- Company: Join a global, remote-first organisation with a fast-paced culture.
- Benefits: Flexible working, competitive salary, and opportunities for professional growth.
- Other info: Ideal for those who thrive in dynamic environments and embrace technology.
- Why this job: Be a key player in shaping business operations and making impactful changes.
- Qualifications: 7-10 years supporting senior leaders with strong project execution skills.
The predicted salary is between 60000 - 80000 € per year.
The Executive Operations Partner is not a traditional EA or PA role! We are looking for a highly proactive operator who can drive projects, manage cross-functional initiatives, and act as a true right hand to the Chief of Staff.
Soluis are looking for a highly experienced Executive Operations Partner to serve as a strategic partner to the Chief of Staff. You will be someone who takes high-level direction, operates independently, and drives complex initiatives through to completion across regions and functions. If you thrive in fast-moving, ambiguous, scaling environments and can bring structure, clarity, and momentum without hand-holding, read on.
What You’ll Do
- Act as a trusted extension of senior leadership, driving initiatives independently
- Lead cross-functional projects and operational improvements, anticipating risks and removing blockers
- Use technology, systems, and automation to improve execution and visibility
Who This Role Will Not Suit
- Candidates seeking a traditional EA role focused on diaries or note-taking
- Those uncomfortable influencing senior stakeholders or making independent decisions
- People who prefer slow-paced, highly structured environments
This role sits at the intersection of business operations, execution, and leadership enablement, in a fast-paced, scaling, global organisation.
Key Responsibilities
- Executive Partnership & Force Multiplication
- Act as a trusted extension of senior leadership, representing priorities, intent, and decisions with confidence and credibility
- Take ownership of delegated initiatives and drive them to completion independently
- Manage multiple concurrent workstreams across regions, functions, and stakeholders
- Anticipate needs, surface risks early, and proactively remove blockers
- Project Execution & Change Delivery
- Lead and support cross-functional projects from inception through delivery
- Execute change management, operational improvement, and process optimisation initiatives
- Drive follow-ups, ensure accountability, and maintain momentum across senior stakeholders
- Bring clarity, structure, and outcomes to ambiguous or fast-moving situations
- Technology, Automation & Ways of Working
- Actively leverage technology to improve efficiency, visibility, and execution
- Quickly learn and optimise existing tools across project management, collaboration, automation, and reporting
- Identify opportunities to introduce or improve systems, workflows, and automation
- Support the adoption of new tools and ways of working across the business
- Stay curious and informed about the evolving tech landscape and how it can enable scale
- Stakeholder & Board-Level Interaction
- Operate comfortably and professionally with board members, executives, and external stakeholders
- Prepare high-quality briefings, summaries, materials, and executive updates
- Act as a calm, credible interface between senior leadership and the wider organisation
- Operational & Ad Hoc Support
- Step in wherever required to support business momentum and stability
- Apply a “no job too big or too small” mindset when it materially supports business outcomes
- Balance strategic thinking with hands-on execution
- Global, remote-first organisation with entities and teams across the UAE, Vietnam, and the UK
- Flexible working is offered and supported, with an equal expectation of flexibility to meet the needs of the business, leadership, and clients
- Fast-paced, scaling, and evolving — change is constant, not occasional
- 7–10+ years’ experience operationally and strategically supporting board-level or C-suite leaders
- Proven experience executing projects independently on behalf of senior leadership
- Experience working in global, multi-country, multicultural organisations
- Strong exposure to operational, transformation, or execution-heavy environments
- High levels of technical competence and confidence using modern business tools
- Excellent written and spoken English
- Experience across multiple sectors or industries
- Background in scaling or high-growth organisations
- Experience supporting business operations, transformation, or strategy delivery
- Exposure to automation, systems implementation, or process redesign
- Exceptionally organised with strong prioritisation and follow-through
- Highly autonomous — able to take direction once and execute without hand-holding
- Technically capable and curious, with a strong interest in tools, systems, and automation
- Confident, clear communicator with excellent written and spoken English
- Commercially astute with strong judgement and discretion
- Pragmatic, hands-on, and outcomes-focused
- Able to balance tact, empathy, and diplomacy with directness and pace
- Thrives in fast-paced, evolving environments
- Is comfortable with ambiguity and shifting priorities
- Prefers action and impact over process for process’ sake
- Brings structure without bureaucracy
- Is motivated by execution, trust, and influence rather than visibility or title
- Takes pride in being dependable, effective, and calm under pressure
- Fully embedded as a trusted partner to senior leadership
- Operating independently across multiple initiatives with minimal oversight
- Clear visibility of priorities, projects, and risks across the Chief of Staff / BizOps remit
- Tangible improvements in organisation, follow-through, and execution
- Confident use of existing tools and systems, with early recommendations for improvement
- Acting as a genuine force multiplier for senior leadership
- Consistently driving complex initiatives to completion across regions and functions
- Clear improvements in operational rhythm, accountability, and delivery
- Meaningful efficiency gains through improved workflows, tools, or automation
- Recognised internally as a reliable, credible, and effective operator
- Senior leadership feels materially better supported, enabled, and unblocked
- Candidates seeking a traditional EA position (diary management and travel)
- Individuals uncomfortable operating autonomously or influencing senior stakeholders
- Those who prefer slow-paced, highly structured environments
- People who rely heavily on instruction, reassurance, or detailed task breakdowns
- Anyone resistant to technology, change, or continuous improvement
Our Environment
Experience & Background
Essential
Highly Desirable
Skills & Capabilities
Mindset & Ways of Working
This role will suit someone who:
6–12 Month Success Profile
By 3–6 Months
By 6–12 Months
Who Will Struggle in This Role
Executive Operations Partner to Chief of Staff in Glasgow employer: Soluis
At Soluis, we pride ourselves on being a dynamic and innovative employer that champions autonomy and strategic thinking. Our remote-first culture allows for flexible working arrangements while fostering collaboration across global teams, ensuring that our employees can thrive in a fast-paced environment. With a strong focus on professional growth and the opportunity to lead impactful projects, we empower our team members to drive change and make meaningful contributions to the organisation's success.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Operations Partner to Chief of Staff in Glasgow
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Operations Partner role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews by practising your storytelling skills. Think of specific examples from your past experiences that showcase your ability to drive projects and manage cross-functional initiatives. We want to hear about your successes!
✨Tip Number 3
Don’t just wait for job postings; be proactive! Research companies that align with your values and reach out directly. Express your interest in the Executive Operations Partner role and how you can add value to their team.
✨Tip Number 4
Finally, apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage with us directly. Let’s get you that dream job!
We think you need these skills to ace Executive Operations Partner to Chief of Staff in Glasgow
Some tips for your application 🫡
Be Yourself:When you're filling out your application, let your personality shine through! We want to see the real you, so don’t be afraid to share your unique experiences and insights that relate to the role.
Showcase Your Experience:Make sure to highlight specific examples from your past roles that demonstrate your ability to drive projects and manage cross-functional initiatives. We love seeing how you've tackled challenges and achieved results!
Keep It Relevant:Tailor your application to reflect the key responsibilities and skills mentioned in the job description. This shows us that you understand what we're looking for and how you can contribute to our team.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity with StudySmarter!
How to prepare for a job interview at Soluis
✨Understand the Role Inside Out
Before your interview, make sure you thoroughly understand what the Executive Operations Partner role entails. Familiarise yourself with the key responsibilities and how they align with your experience. Be ready to discuss specific examples of how you've driven projects independently and managed cross-functional initiatives.
✨Showcase Your Proactivity
This role requires a highly proactive approach, so come prepared with examples that demonstrate your ability to anticipate needs and remove blockers. Think of situations where you took the initiative to drive change or improve processes without being asked. Highlighting these experiences will show that you're the right fit for a fast-paced environment.
✨Be Tech-Savvy
Since the role involves leveraging technology for efficiency, be ready to discuss the tools and systems you've used in previous roles. Share specific instances where you introduced automation or improved workflows. This will not only showcase your technical competence but also your curiosity about evolving tech landscapes.
✨Communicate with Confidence
As you'll be interacting with senior leadership and stakeholders, practice articulating your thoughts clearly and confidently. Prepare to present high-quality briefings or summaries from your past experiences. Being able to communicate effectively will demonstrate your capability to act as a credible interface between senior leadership and the wider organisation.
