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- Tasks: Support the Live Productions team with admin tasks and crew logistics for exciting events.
- Company: Join Solotech, a global leader in live productions and virtual technology with over 2,000 passionate team members.
- Benefits: Enjoy a competitive medical cash plan, generous holiday allowance, and opportunities for training and career advancement.
- Why this job: Be part of a dynamic team, gain hands-on experience in the live events industry, and make valuable connections.
- Qualifications: A-Level education or equivalent experience, plus 2 years in an admin or project role, preferably in live events.
- Other info: Flexibility to travel within the UK and a passion for the music industry are essential.
The predicted salary is between 30000 - 42000 £ per year.
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Solotech is not accepting Agency/Recruiter submissions
As a member of our exciting Live Productions Support Services Team, you will be one of the team responsible for supporting the UK Live Productions division in an operational and administrative capacity. You will need to work flexibly within a team of Project Co-ordinators based at our Solotech UK offices.
Why Solotech?
As a global leader in live productions, systems integration and virtual technology, our team is comprised of more than 2,000 passionate individuals.
Your day will look like this:
- Contacting and booking freelance crew for events within the Live Productions division, using a variety of communication methods.
- Planning and scheduling freelance crew using the Teamtrack software.
- Providing dedicated operational and administrative support to the Project Management team from start to finish, ensuring projects meet the Solotech standard.
- Using the Monday software to manage own project tasks, ensuring moving deadlines are met.
- Liaising with freelance crew to deliver relevant project information and schedules.
- Managing crew logistics (booking hotels, flights, travel).
- Creating, processing and tracking crew purchase orders in line with project budget, liaising with the accounts department on any queries.
- Onboarding new freelance crew, following the vetting process to ensure freelancers meet Solotech requirements.
- Maintaining the crew database, ensuring crew details and documents are kept up to date including Public Liability certificates, A1, Visas, Right to Work documents.
- Creating and nurturing professional relationships between crew, suppliers, Project Managers and the wider Live Productions Support Services team.
- Supporting the Project Management team with festival admin, including mic masters, accreditation, catering, accommodation and transport requests.
- Occasional travel to other Solotech UK locations to oversee project preparation.
- Occasional site visits to aid equipment and role knowledge.
- Producing ATA Carnets.
- Producing customs documentation in preparation for international transport, including manifests and packing lists generated from the Solotech stock system.
- Collaborating with multiple departments to ensure tasks are completed accurately and within a suitable timeframe, including the Warehouse Prep team, Asset Management team, Operations team.
- Supporting the completion of generic event risk assessment and method statements with job specific information in liaison with Project Manager and Group H&S Manager.
- Liaise with third parties, including suppliers and clients, to provide support or handle queries in relation to projects.
- Interfacing between the department and marketing to update and maintain social media accounts.
- Adhere to Solotech\’s service standards.
- Handle all communication in accordance with the company’s core standards of behaviour.
- Any other ad-hoc duties as required.
Level of education:
- Educated to A-Level (or equivalent) or proven work experience.
Work experience:
- A minimum of 2 years of experience within an administrative or project based role or a similar role within the live events or music industry.
Essential skills / experience:
- Proven experience in business administration or project co-ordination.
- Flexible and adaptable with the ability to multitask and remain calm under pressure.
- Confident communicator, with the ability to confidently adapt communication styles and interact with different personalities and professional levels.
- Self-motivated, with initiative and ability to work unsupervised whilst prioritising own workload.
- Good working knowledge of Microsoft Office is essential, particularly Excel.
- Proven track record of working successfully within a team.
Desirable Skills / experience:
- Industry knowledge and interest.
- Knowledge and experience of Teamtrack software.
- Knowledge and experience of Monday software.
- Knowledge and experience of R2 software.
- Knowledge and experience of Filemaker software.
Other essential requirements:
- Right to work and remain in the UK.
- Ability to travel throughout the UK including overnight stays from time to time.
Our offer to you:
- Competitive Medical Cash Plan.
- Generous holiday allowance, 25 days + bank holidays.
- Employee Assistance Program: free counselling, legal support & 24.7 help line.
- Opportunities for training and career advancement.
- Pension plan with employer contribution.
- Cycle to Work Scheme.
- And other voluntary benefits.
We appreciate your time and look forward to considering your application!
Find out more at: www.solotech.com
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Project Support – Labour Resources employer: Solotech Inc.
Contact Detail:
Solotech Inc. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Support – Labour Resources
✨Tip Number 1
Familiarise yourself with the software mentioned in the job description, particularly Teamtrack and Monday. Having hands-on experience or even a basic understanding of these tools can set you apart from other candidates.
✨Tip Number 2
Network within the live events industry. Attend local events or join online forums to connect with professionals who might have insights about Solotech or similar roles. Personal connections can often lead to job opportunities.
✨Tip Number 3
Demonstrate your adaptability and multitasking skills during any informal conversations or interviews. Share specific examples from your past experiences where you successfully managed multiple tasks under pressure.
✨Tip Number 4
Research Solotech's recent projects and initiatives in the live productions sector. Being knowledgeable about their work will not only impress during discussions but also help you tailor your approach to align with their values and standards.
We think you need these skills to ace Project Support – Labour Resources
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in project support or administration, particularly within the live events or music industry. Use keywords from the job description to demonstrate your fit for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for live productions and your understanding of the role. Mention specific skills like communication and multitasking that align with the job requirements.
Highlight Relevant Experience: In your application, emphasise any experience you have with software mentioned in the job description, such as Teamtrack or Monday. Provide examples of how you've successfully managed projects or supported teams in the past.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the role.
How to prepare for a job interview at Solotech Inc.
✨Know Your Software
Familiarise yourself with Teamtrack and Monday software, as these are crucial for the role. Be prepared to discuss your experience with similar tools and how you can leverage them to enhance project coordination.
✨Demonstrate Flexibility
Highlight your ability to adapt and multitask in a fast-paced environment. Share examples from your past experiences where you successfully managed multiple responsibilities under pressure.
✨Communicate Confidently
As a Project Support role involves liaising with various stakeholders, practice articulating your thoughts clearly. Show that you can adjust your communication style to suit different personalities and professional levels.
✨Showcase Your Team Spirit
Emphasise your experience working within a team. Discuss how you’ve contributed to team success in previous roles and how you plan to foster positive relationships with colleagues and freelancers at Solotech.
