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- Tasks: Join our team to process invoices and support the Finance Department.
- Company: Solotech is a global leader in live productions and virtual technology.
- Benefits: Enjoy 25 days holiday, medical cash plan, and career advancement opportunities.
- Why this job: Be part of a passionate team delivering spectacular experiences worldwide.
- Qualifications: 2 GCSEs including English and Maths; AAT Level 2 preferred.
- Other info: Diverse candidates are encouraged to apply; full training provided.
The predicted salary is between 28800 - 43200 £ per year.
Solotech is not accepting Agency/Recruiter submissions
Working as part of the transactional team and reporting to the Financial Controller, this role provides support to the Finance Department, ensuring that the operation delivers exceptional service to its suppliers and that output meets the requirements of the business. The role requires the candidate to work flexibly in a developing environment and may assist or cover other roles within the operation, with full training and support provided.
Overview
Why Solotech? As a global leader in live productions, systems integration and virtual technology, our team is comprised of more than 2,000 passionate individuals. Our ambition is to deliver spectacular experiences worldwide.
Responsibilities
- Responsible for day to day processing of purchase invoices (between 150-200 per week), stock and non-stock, ensuring that invoices are checked, prices are correct, and that any discrepancies are investigated and dealt with appropriately.
- Ensure that invoices are authorised for payment by relevant department managers and matched to Purchase Orders.
- Ensure that invoices are recorded and entered on the Microsoft Dynamics 365 system using appropriate account codes and that payments are posted on the system accurately.
- Deal with all enquiries related to invoices/payments, answering telephone calls and emails, and liaising with relevant departments as necessary to ensure enquiries are dealt with in a professional and timely manner.
- Assist in the management of the shared AP inbox.
- Set up new supplier accounts and amend existing supplier details as and when required.
- Reconciliation of supplier accounts as well as identifying and correcting accounting errors.
- Assist with period end close activities.
- Be a Solotech ambassador at all times.
- Any other reasonable ad-hoc requests as required by your manager.
Essential skills / experience
- Good IT skills and knowledge of using Excel and accounting software.
- Meticulous eye for detail and good planning and organisational skills.
- Good telephone manner.
- Ability to multitask and work in a busy, fast paced and challenging environment.
- Ability to take initiative and a practical approach to problem solving.
- Positive and flexible approach to work.
- Proficient in Excel, Word and Microsoft Office.
- Attention to detail.
- Accurate data processing.
- Good communication and interpersonal skills, both written and oral.
- Team player.
Desirable skills / experience
- Experience of using D365 is advantageous.
Essential requirements
- Right to work and remain in the UK.
Level of education
- Minimum of 2 GCSEs (grade 5 and above or equivalent) to include English and Maths, or relevant work experience.
- AAT level 2 preferred and further study is available for the right candidate.
Work experience
- A minimum of 1 year experience in a relevant role.
Our offer to you
- Competitive Medical Cash Plan
- Generous holiday allowance, 25 days + bank holidays
- Employee Assistance Program: free counselling, legal support & 24.7 help line
- Opportunities for training and career advancement
- Pension plan with employer contribution
- Cycle to Work Scheme
- And more
We appreciate your time and look forward to considering your application!
Find out more at: www.solotech.com
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Accounts Payable Administrator employer: Solotech Inc.
Contact Detail:
Solotech Inc. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Payable Administrator
✨Tip Number 1
Familiarise yourself with Sage 50, as it's a key tool for this role. Consider taking an online course or watching tutorial videos to boost your confidence and proficiency before the interview.
✨Tip Number 2
Brush up on your Excel skills, especially functions related to data management and analysis. Being able to demonstrate your ability to handle large volumes of data will set you apart from other candidates.
✨Tip Number 3
Prepare to discuss your previous experience in accounts payable or similar roles. Think of specific examples where you've successfully managed invoices or resolved discrepancies, as this will showcase your problem-solving skills.
✨Tip Number 4
Showcase your communication skills by preparing to explain how you would handle inquiries from suppliers. Being able to articulate your approach to maintaining professional relationships will highlight your suitability for the role.
We think you need these skills to ace Accounts Payable Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in accounts payable or finance roles. Emphasise your proficiency in Excel, Word, and Sage 50, as well as any experience with D365 if applicable.
Craft a Strong Cover Letter: Write a cover letter that showcases your attention to detail and organisational skills. Mention your ability to multitask in fast-paced environments and provide examples of how you've solved problems proactively in previous roles.
Highlight Relevant Skills: In your application, clearly outline your communication skills, both written and oral. Provide specific examples of how you've handled inquiries related to invoices and payments professionally and promptly.
Show Enthusiasm for the Role: Express your excitement about the opportunity to work with Solotech and contribute to their mission of delivering spectacular experiences worldwide. Mention your willingness to learn and adapt in a developing environment.
How to prepare for a job interview at Solotech Inc.
✨Know Your Numbers
As an Accounts Payable Administrator, you'll be dealing with a lot of figures. Brush up on your knowledge of processing invoices and using Sage 50. Be prepared to discuss your experience with these tools and how you've ensured accuracy in your previous roles.
✨Showcase Your Attention to Detail
This role requires meticulous attention to detail. During the interview, provide examples of how you've caught discrepancies in invoices or improved processes in your past positions. Highlighting your organisational skills will demonstrate that you're the right fit for the team.
✨Communicate Clearly
Strong communication skills are essential for handling inquiries related to invoices and payments. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few scenarios where you successfully resolved issues through effective communication.
✨Emphasise Flexibility and Proactivity
The job description mentions a need for flexibility and a proactive attitude. Be ready to discuss times when you've adapted to changing circumstances or taken the initiative to solve problems. This will show that you're not just a reactive employee but someone who can contribute positively to the team.
