At a Glance
- Tasks: Support procurement operations and collaborate with teams to enhance efficiency.
- Company: Join Solina, a passionate food company focused on sustainability and innovation.
- Benefits: Competitive salary, hybrid working model, and opportunities for travel.
- Other info: Join a diverse team committed to making food matter for people and the planet.
- Why this job: Make a real impact in a dynamic, international environment while supporting food solutions.
- Qualifications: Strong organisational skills and experience in procurement or administrative roles.
The predicted salary is between 30000 - 40000 £ per year.
At Solina, our community of close to 5,000 people share a passion for food and live our entrepreneurial culture. We design customised savoury solutions for our clients operating in the food industry, food service, butchery and nutrition markets. With sustainability at the heart of our business model, we aim to produce food that is good in every sense of the word: delicious, nourishing, affordable, sustainable and convenient. Solina is a fast-growing business, with around 50 production sites and R&D laboratories present in more than 19 countries mainly in Europe and North America. By constantly rethinking culinary solutions, we make food matter for people and the planet. If you're ready for a new adventure in a dynamic, expanding, passionate, international company, join us!
Please note this role does not meet the Home Office requirements for Skilled Worker visa sponsorship. Applicants must have existing authorisation to work in the UK.
About the Role
This is a 6 month fixed term contract. An excellent opportunity to join a collaborative procurement team and contribute to the efficiency and effectiveness of procurement operations across the UKI business. You will play a vital role in supporting both operational and strategic procurement activities.
Key Responsibilities
- Procurement Data & Systems
- Maintain and update procurement systems, including supplier data, pricing, and contract information.
- Ensure high levels of data accuracy, integrity, and consistency.
- Maintain procurement documentation, reports, and KPI tracking tools.
- Supplier & Sourcing Support
- Support sourcing activities, including gathering supplier information and issuing RFQs.
- Assist with tender processes and supplier documentation as directed.
- Support supplier onboarding and ensure master data is accurate and up to date.
- Operational Support
- Monitor contract usage against forecasts and highlight variances.
- Support resolution of invoice queries with suppliers and internal teams.
- Assist with order tracking, expediting, and reviewing volume variations with purchasing teams.
- Stakeholder Collaboration
- Work closely with Supply Chain, Production, NPD, and Finance teams.
- Support innovation and product development by coordinating supplier samples, pricing, and specifications.
- Build and maintain effective relationships with suppliers and internal stakeholders.
- Governance & Compliance
- Ensure adherence to procurement policies, processes, and compliance requirements.
- General Support
- Provide administrative and coordination support to the procurement team.
- Support ad hoc procurement projects and activities as required.
Skills, Experience & Knowledge
- Core Skills
- Strong organisational and prioritisation skills.
- Good communication skills.
- High attention to detail and accuracy.
- Ability to manage multiple tasks in a fast-paced environment.
- Technical Skills
- Intermediate Excel skills (e.g. Pivot Tables, VLOOKUP, data handling).
- Experience with procurement systems or ERP platforms (desirable).
- Experience
- Previous experience in an administrative or procurement support role is preferred.
- Experience working in a supply chain, manufacturing, or FMCG environment is advantageous.
- Behavioural Competencies
- Strong communication and stakeholder management skills.
- Proactive, organised, and solution-oriented approach.
- Ability to collaborate effectively across cross-functional teams.
Key Performance Indicators (KPIs)
- Accuracy and completeness of procurement data.
- Timeliness of supplier onboarding and updates.
- Timeliness of sample, pricing and spec support for tender and customer activity.
- Responsiveness and resolution time for invoice queries.
- Contract tracking accuracy and reporting quality.
Benefits
- A competitive salary with a Hybrid working model (3 days per week on-site in Biggleswade).
- Occasional travel to UKI sites and suppliers, with a small chance of very limited international travel.
We are open to talents of all backgrounds. Our recruitment process is based on competences, and we openly welcome all candidates of all types according to our DEI Commitment.
Procurement Administrator employer: Solina Group
At Solina, we pride ourselves on being an exceptional employer, offering a vibrant work culture that fosters collaboration and innovation in the heart of Biggleswade. Our commitment to sustainability and passion for food not only drives our business but also creates meaningful opportunities for employee growth and development. With a competitive salary and a hybrid working model, we ensure our team members enjoy a balanced work-life experience while contributing to impactful projects that matter to people and the planet.
StudySmarter Expert Advice🤫
We think this is how you could land Procurement Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the procurement field, especially those at Solina. A friendly chat can open doors and give you insights that might just land you an interview.
✨Tip Number 2
Prepare for the interview by researching Solina's values and sustainability efforts. Show us how your passion for food aligns with our mission, and you'll stand out as a candidate who truly gets it.
✨Tip Number 3
Practice common procurement scenarios and questions. We want to see how you handle real-life situations, so think about your past experiences and how they relate to the role of Procurement Administrator.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're serious about joining our team at Solina.
We think you need these skills to ace Procurement Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Procurement Administrator role. Highlight relevant experience, especially in procurement or administrative support, and showcase your organisational skills. We want to see how you can contribute to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about food and sustainability, and how your skills align with our needs. Keep it concise but engaging – we love a good story!
Show Off Your Skills:Don’t forget to mention your technical skills, especially with Excel and any procurement systems you've used. We’re looking for someone who can handle data accurately and efficiently, so let us know what you’ve got!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, it shows you’re keen on joining our community at Solina!
How to prepare for a job interview at Solina Group
✨Know Your Procurement Basics
Before heading into the interview, brush up on your procurement knowledge. Understand key terms like RFQs, supplier onboarding, and contract management. This will show that you're not just interested in the role but also have a solid grasp of what it entails.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Highlight how you prioritised tasks and maintained accuracy under pressure.
✨Demonstrate Your Communication Prowess
Effective communication is crucial in procurement. Be ready to discuss how you've collaborated with different teams or stakeholders in previous roles. Use specific examples to illustrate your ability to build relationships and resolve conflicts.
✨Familiarise Yourself with Excel
Given that intermediate Excel skills are a must, make sure you can confidently discuss your experience with functions like Pivot Tables and VLOOKUP. If possible, practice using these tools beforehand so you can speak about them with ease during the interview.
