Administration & HR Assistant in London

Solarpro is part of Renalfa Solarpro Group GmbH, a Vienna-based clean energy and e-mobility investment group with a focus on renewable energy generation assets. As a multi-technology integrator, Solarpro specializes in developing and delivering hybrid projects that combine photovoltaic (PV), wind, battery energy storage systems (BESS), and hydrogen solutions. With 17 years of experience and a team of more than 1,500 professionals, the company has designed, built, and integrated over 16 GW of solar capacity and more than 4 GWh of battery storage systems. A recognized technology innovator, Solarpro leads in the design and digitalization of renewable energy projects, turning them into flexible and manageable assets that align with the dynamic energy market. The company’s expertise has been acknowledged internationally, winning the award for “Best EU Project under 100MW” for the first large-scale energy storage system in the region (55 MWh). Driven by sustainability, Solarpro also invests in circular economy practices, advancing the recycling of PV modules and batteries to support the clean energy transition.

Currently for our office in London we are looking for an Administration & HR Assistant to join our team. The Administration & HR Assistant supports the organisation’s operational efficiency by delivering a combination of general administrative services and labour related compliance support such as policy handling, immigration and right to work check and tasks and others. The role ensures that day-to-day administrative processes run smoothly while assisting the business in meeting its obligations under compliance with UK Home Office sponsor licence requirements.

Main Responsibilities:

• Support application and monitoring processes related to sponsored workers and right-to-work compliance;
• Support the organisation in meeting its duties as a licensed sponsor under the UK immigration system;
• Assist with internal process documentation and policy updates;
• Assist with employee onboarding processes, policy updates and HR documentation;
• Provide day-to-day administrative support to the team and management;
• Manage documentation, filing systems, and record keeping;
• Assist with scheduling meetings, preparing agendas, and taking minutes where required;
• Coordinate internal communications and support team logistics;
• Prepare reports, spreadsheets, and general documentation;
• Maintain databases and internal administrative systems;
• Support operational projects and cross-departmental administrative tasks when required.

Your profile:

• Previous experience in an administrative or coordination role;
• Experience supporting UK immigration or visa processes would be considered as an advantage;
• Strong organisational and time-management skills;
• High attention to detail and accuracy;
• Ability to handle confidential information responsibly;
• Strong written and verbal communication skills;
• Proficiency in Microsoft Office (Word, Excel, Outlook).

We offer:

• Perspective career path and opportunity to develop your professional skills and personal characteristics;
• Work in a multinational company and environment with an innovative approach;
• Be part of a team of professionals.

Equal Opportunity Solarpro gives equal employment opportunities to all candidates and staff. No one will be discriminated against based on ethnicity, religion, age, sex, nationality, disability, sexual orientation, gender identity, or other protected traits. Applies to all stages of hiring and employment.

Data Handling & Privacy Applicant data will be handled confidentially by Solarpro solely for recruitment purposes. Data won’t be shared with others unless required by law. Supplying data is voluntary. You may request access or correction by filing a written request.