At a Glance
- Tasks: Join Soho House to support the implementation of a new HR Information System across Europe.
- Company: Soho House, an inclusive employer committed to diversity and community.
- Benefits: Enjoy competitive pay, health perks, discounts, and continuous training opportunities.
- Other info: Collaborate with diverse teams and enjoy fun team events and unique training opportunities.
- Why this job: Kickstart your career in HR systems while making a real impact in a dynamic environment.
- Qualifications: No HR experience needed; just a passion for data and learning new tech.
The predicted salary is between 30000 - 40000 £ per year.
This job is with Soho House, an inclusive employer and a member of my Gwork – the largest global platform for the LGBTQ+ business community.
Please do not contact the recruiter directly.
The Role..
Soho House is undergoing an exciting period of transformation as we implement a new HR Information System (HRIS) across our European business.
This is a fantastic opportunity for a proactive and enthusiastic individual to join our People Systems team and play an integral role in supporting one of the Soho house's key strategic projects.
- Reporting to the People Systems
- Data Manager – EU
Asia, HR Systems Administrator will work closely with the wider EU People Systems team, People colleagues and operational stakeholders across multiple European countries.
As part of this role, you will gain in-depth knowledge of our new HRIS, becoming a subject matter expert who supports the business through system administration, user support, reporting, process documentation and training.
This role is ideal for someone at the beginning of their Systems or People Systems career who enjoys working with data, learning new technology and helping others get the most from systems.
As the system continues to evolve, you will have the opportunity to develop your expertise and contribute to the continuous improvement of People processes across Europe.
Main Duties
- Support the implementation, administration and ongoing maintenance of the new HR Information System (HRIS) across multiple European countries.
- Develop a comprehensive understanding of the HRIS and become a subject matter expert for system functionality and best practices.
- Support the maintenance of accurate employee data and document records within the HRIS, ensuring compliance with GDPR, Soho House policies and local labour legislation.
- Coordinate People Systems administration throughout the employee lifecycle, including onboarding, employee changes and offboarding activities.
- Create, maintain and publish user guides, FAQs, process documentation and standard operating procedures.
- Support the development and documentation of end-to-end People process workflows to promote consistency, efficiency and standardisation across European markets.
- Deliver system training and support to HR teams, operational managers and end users, both virtually and in person where required.
- Produce regular and ad hoc reports, dashboards and data analysis to support business decision-making.
- Monitor data quality, investigate discrepancies and recommend improvements to ensure data integrity.
- Manage and respond to queries through the HRIS support mailbox, providing timely and professional system support and escalate in a timely manner
- Assist with system testing, user acceptance testing (UAT) and validation activities for new functionality and system enhancements.
- Support the digitalisation and continuous improvement of People processes, identifying opportunities to improve efficiency and user experience.
- Work collaboratively with HR, Payroll, IT, Finance and external system providers to support successful project delivery and ongoing maintenance.
- Provide administrative support for People Systems projects and other initiatives as required.
- Build strong relationships with stakeholders across Europe, supporting consistent adoption of People Systems and processes.
What We're Looking For
- Previous experience using business systems or administrative systems; HR systems experience is advantageous but not essential.
- Good working knowledge of Microsoft Office, particularly Excel and Word.
- Excellent communication skills, both written and verbal, with the ability to explain information clearly to a range of audiences.
- Strong attention to detail and a commitment to maintaining accurate, high-quality data.
- Excellent organisational skills with the ability to manage multiple priorities and deadlines.
- Strong analytical and problem-solving skills with a logical and inquisitive approach.
- Proactive, adaptable and eager to learn new systems, technologies and ways of working.
- Comfortable creating documentation, process guides and training materials.
- Confident presenting and delivering training sessions to both small and larger groups.
- A collaborative team player who enjoys supporting colleagues and contributing to shared goals.
- Ability to work independently while taking ownership of tasks and seeking support when appropriate.
- Willingness to travel occasionally across Europe to support system implementation, training and project activities.
Desirable
- A European language would be beneficial but not essential
- Experience within HR, People Operations, Payroll or an administrative environment.
- Exposure to HR Information Systems (HRIS) or enterprise systems.
- Experience producing reports or analysing data using Microsoft Excel.
- Understanding of GDPR and handling confidential employee information.
- Experience supporting projects, system implementations or process improvement initiatives.
Benefits…
Soho House offers competitive compensation packages that feature global benefits and perks.
Whether you’re seeking entry-level employment or a new opportunity to expand your profession, we offer training to develop the technical and managerial skills necessary to grow your career.
- Soho Friends Membership
- 50% off Food
- Drink, 7 days a week
- Staff Room Rates
- Private Health and Dental Care
- Weekly Pay
- Life Assurance
- Up to 50% Staff Discount on Cowshed
- Soho Home
- In Office Dog Policy on Fridays
- Season Ticket Loan
- Christmas Office Closure
- In conjunction with Soho Impact, take 2 days paid a year to support a charity of your choice.
- Free Counselling Sessions
- Cookhouse
- House Tonic: Our Cookhouse
House Tonic programmes offer unique food and drink trainings, events and opportunities to inspire and educate.
- Continuous training to develop yourself personally and professionally
- Exclusive access to our benefits platform with hundreds of discounts on shopping, gym memberships, holidays, insurance and much more
- Team Events: From fitness sessions to cinema screenings and art classes, each month we hold a series of fun events which you can sign up to.
HR Systems Administrator, EU in London employer: Soho House
Soho House in Manchester is an exceptional employer, offering a vibrant work culture where creativity and service excellence thrive. With benefits like weekly pay, health plans, and ongoing training opportunities, employees are encouraged to grow their skills and advance their careers while enjoying the unique atmosphere of one of the city's most stylish venues.
StudySmarter Expert Advice🤫
We think this is how you could land HR Systems Administrator, EU in London
✨Utilise University Career Services
If you're fresh out of uni, your first stop should be the career services at your school. They often have partnerships with local businesses, including companies like Soho House, which can open doors for entry-level HR positions.
✨Get Involved in HR Communities
Join communities related to human resources on platforms like LinkedIn or Facebook. Engage in discussions, share insights, and connect with HR professionals. Some of these groups might even have job postings specifically looking for entry-level candidates!
✨Attend Job Fairs and Networking Events
Keep an eye out for job fairs, especially those focusing on HR roles. Events at universities or local chambers of commerce can be goldmines for entry-level positions. Don't forget to come prepared with a few great questions to impress recruiters from companies like Soho House!
✨Showcase Your Personality
In HR, personality and culture fit are key. When you get the chance, maybe through informal chats or interviews, let your genuine self shine through. After all, you're in the business of people, and companies like Soho House want to see that you fit into their team!
We think you need these skills to ace HR Systems Administrator, EU in London
Some tips for your application 🫡
Show Off Your People Skills:In HR, it’s all about connecting with people! Make sure your CV highlights any experience where you’ve dealt with others, whether it’s through previous jobs, volunteering, or even group projects in uni. This shows that you’re not just about the paperwork, but are also eager to interact and engage with those around you.
Tailor Your Language:Using the right buzzwords can make a big difference. Sprinkle in phrases like 'conflict resolution', 'team dynamics', or 'employee engagement' in your application. This will show that you understand the HR world and that you’re ready to dive into the complexities of human relationships in the workplace.
Express Your Eagerness to Learn:As an entry-level candidate, highlight your motivation to grow in the HR field. In your cover letter, mention your interest in learning about recruitment processes, employee development, or workplace culture. Employers want to see that you’re ready to soak up knowledge and contribute to their team.
Research Company Culture:Take the time to understand the HR culture at Soho House. In your application, reflect on their values and mission, showcasing how you align with them. This adds a personal touch and shows that you’ve done your homework, making your application stand out even more!
How to prepare for a job interview at Soho House
✨Show Your People Skills
In HR, people skills are key, so be ready to chat about your past experiences working with teams or managing conflicts. Share examples that really highlight your emotional intelligence and ability to empathise with others—this will impress those interviewers at Soho House.
✨Brush Up on HR Tech Tools
Familiarise yourself with popular HR software like BambooHR or Workday, because you might get asked about your experience with tools that help manage employee data. Even as an entry-level candidate, showing you're proactive about learning the tech aspects can set you apart at Soho House!
✨Be Prepared to Discuss Policies
Expect questions about HR policies, especially those related to recruitment and employee relations. Give thoughtful answers that demonstrate your understanding of HR practices, and don’t shy away from discussing how you'd approach certain scenarios—this shows you're ready to dive into the role.
✨Demonstrate Your Eagerness to Learn
Since this is an entry-level role, make sure you convey your motivation and willingness to learn. Talk about any relevant coursework or volunteer experiences that have prepared you for a career in HR. Showing a genuine desire to grow within the industry can leave a positive impression on the interviewers at Soho House.
