Buying Admin Assistant, Soho Home in City of Westminster

Reporting to the Junior Buyer and Product Developer, the Buying Admin Assistant will play a key supporting role in the purchasing and product development strategy for Soho Home, bringing bespoke products to the retail marketplace. As Buying Admin Assistant for Soho Home, you will support the team to optimise all key functions across the buying and product development department, to ensure each brief is executed to a high standard and hits all KPIs.

Responsibilities

• Provide administrative support to the Buying & Product Development department
• Manage all administrative tasks along the critical path and product lifecycle
• Maintain an awareness of the development critical path, supporting the team to ensure key calendar milestones are always met
• Ensure key product information across all internal platforms is up to date and accurate
• Update and maintain the seasonal development tracker, ensuring all key data throughout development is input
• Support in the department trade preparation
• Assist in compiling competitive analysis reports and other preparations required for seasonal sign-off meetings
• Assist in all preparations required for prototype and finalisation meetings – presentation boards, range management documents, and physical set-up of the showroom space
• Oversee all logistical elements to ensure samples are on time and in place for key meetings
• Take responsibility for all sample requests and shipments in line with department demands, liaising with suppliers as required
• Manage samples across all sites (office, warehouse, showroom); ensure all samples are readily available and accessible
• Ensure approved samples are passed to the Creative team in a timely manner for photography
• Create sample SKUs and labels for all development and photography samples as required
• Via the supply base, request and record all Product Specification Sheets, accurately copying the data to all internal platforms
• Proactively manage customer service queries to drive the best resolution
• Coordinate and manage sample sales with the wider Buying and Product Development team as and when required

An excellent communicator both written and verbally, with strong interpersonal skills. Naturally collaborative. A creative problem-solver, innately curious with the confidence to challenge current practices and prompt positive change. Strong organisational skills with an emphasis on attention to detail and accuracy. Results-oriented. Upholds a mature and professional demeanour at all times. Enjoys working in a changing environment, able to demonstrate agility when responding to industry trends and evolving demands as Soho Home expands into new markets. Excellent time management skills. Ability to keep calm under pressure, always retaining a friendly and positive can-do attitude. Some product development and commercial buying experience preferred but not essential.

Benefits and Perks

• Soho House offers competitive compensation packages that feature global benefits and perks.
• Soho Friends Membership – 50% off Food & Drink, 7 days a week
• Staff Room Rates
• Private Health and Dental Care
• Weekly Pay
• Life Assurance
• Up to 50% Staff Discount on Cowshed & Soho Home
• In-Office Dog Policy on Fridays
• Season Ticket Loan
• Christmas Office Closure
• In conjunction with Soho Impact, take 2 days paid a year to support a charity of your choice
• Free Counselling Sessions
• Cookhouse & House Tonic – unique food and drink training programmes, events and opportunities to inspire and educate
• Continuous training to develop yourself personally and professionally
• Exclusive access to our benefits platform with hundreds of discounts on shopping, gym memberships, holidays, insurance and much more
• Team Events – from fitness sessions to cinema screenings and art classes, each month we hold a series of fun events which you can sign up to