At a Glance
- Tasks: Coordinate and support exciting member events from planning to execution.
- Company: Join the vibrant Soho House community focused on cultural experiences.
- Benefits: Gain hands-on experience in event management and networking opportunities.
- Other info: Flexible schedule required; perfect for those passionate about events and culture.
- Why this job: Be part of a dynamic team creating unforgettable events and building community.
- Qualifications: Up to 2 years in event coordination, strong communication, and organisational skills.
The predicted salary is between 30000 - 40000 € per year.
The Member Events Coordinator is responsible for assisting the Member Events Programming Manager with the administrative duties that support the execution of cultural and community driven membership events. You will support by ensuring proper preparation is handled and coordinated leading up to an event through to its completion. Such tasks include:
- Venue diary management
- Booking tech support and event suppliers
- Creating copy and collating assets for event listings
- Managing POs/invoices
- Evaluating member feedback to support future events
A successful Member Events Coordinator is well-organised, detail-oriented, passionate about events and creating community through shared experiences. You will also be a strong communicator, in-the-know of leading trends/music/talent and possess a sound knowledge of vendor management.
Key Responsibilities:
- Support the coordination for all event communication (internal/external) and event materials; including calendar management, booking event partners/suppliers/hosts, setting up and hosting events.
- Administrative duties, including but not limited to internal meeting management, managing invoices, raising POs, booking travel and bedrooms on Opera, collating printed event collateral and managing the events inbox.
- Collecting event advancing information from event partners and using this information to create detailed function sheets to be shared to the business.
- Writing copy and managing assets to create event listings for the app in line with Soho House guidelines.
- Responsible for uploading all event listings to digital platforms for exposure and managing any incoming enquiries and attendee confirmation.
- Attend and oversee the FOH set up and execution of all events – greeting event partners, checking in members and acquiring member feedback following events.
- Works with all departments across the sites to ensure they are aware of the event calendar and their required roles/involvement within each event.
- Liaises with the central Partnership team on large events to ensure all brand deliverables are met – including but not limited to composing menus, managing deliveries, booking photographers and managing event set ups to a high standard.
- Assist the membership team by working ‘on the floor’ and gathering member feedback.
- Required to attend Babington House on key event dates throughout the year to support the running of larger events.
- Performs other duties as assigned by manager.
Experience Required:
- Ideally have up to 2 years’ experience in a busy high-profile venue or agency and have a natural flair for delivering first class events.
- Energetic, collaborative, proactive; a team player who can positively and productively execute administrative initiatives as well as front of house operations.
- Critical thinker and the ability to exercise good judgement and solve problems quickly and effectively.
- Experienced with Outlook & Excel as well as Adaco, Opera and Triple Seat (or equivalent events booking software).
- Creatively driven and culturally in-tune to develop/foster a network and knowledge to execute large scale events.
- Exceptional organisational and administrative skills with a keen eye for detail and confidence in collating written event copy.
- Ability to multitask and work on multiple projects at the same time in demanding very fast-paced environments.
An essential part of the job is being available on a flexible schedule and being willing to work outside “office hours”. For example, nights, weekends and holidays (as needed and when applicable). This may or may not be required on a regular basis but is mandatory when needed.
Member Events Coordinator - Regional employer: Soho House & Co
Soho House is an exceptional employer that fosters a vibrant and inclusive work culture, perfect for those passionate about events and community engagement. With opportunities for professional growth and development, employees are encouraged to thrive in a dynamic environment where creativity and collaboration are celebrated. Located in a bustling area, the role of Member Events Coordinator offers unique advantages, including access to high-profile events and the chance to connect with diverse talent and trends in the industry.
StudySmarter Expert Advice🤫
We think this is how you could land Member Events Coordinator - Regional
✨Network Like a Pro
Get out there and mingle! Attend industry events, join relevant groups on social media, and connect with people in the events space. You never know who might have a lead on your dream job!
✨Show Off Your Skills
When you get the chance to chat with potential employers, don’t hold back! Share your experiences and how you've successfully managed events in the past. Let them see your passion for creating memorable experiences.
✨Be Ready to Adapt
In the fast-paced world of events, flexibility is key. Be prepared to discuss how you handle last-minute changes or challenges during events. Show them you can think on your feet and keep things running smoothly!
✨Apply Through Our Website
Don’t forget to check out our website for job openings! Applying directly through us not only shows your interest but also gives you a better chance to stand out. We’re excited to see what you bring to the table!
We think you need these skills to ace Member Events Coordinator - Regional
Some tips for your application 🫡
Show Your Passion for Events:When writing your application, let your enthusiasm for events shine through! Share any experiences you've had that demonstrate your love for creating memorable moments and community connections.
Be Organised and Detail-Oriented:Make sure your application reflects your organisational skills. Use clear headings, bullet points, and concise language to showcase your ability to manage multiple tasks and pay attention to detail.
Tailor Your Copy:Craft your application specifically for the Member Events Coordinator role. Highlight relevant experiences and skills that align with the job description, especially your knowledge of vendor management and event coordination.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity!
How to prepare for a job interview at Soho House & Co
✨Know Your Events Inside Out
Before the interview, dive deep into the types of events Soho House hosts. Familiarise yourself with their past events and current trends in the industry. This will not only show your passion for events but also demonstrate that you’re proactive and well-informed.
✨Show Off Your Organisational Skills
Prepare examples from your previous experience where you successfully managed multiple tasks or events simultaneously. Use the STAR method (Situation, Task, Action, Result) to structure your answers, highlighting your attention to detail and ability to multitask.
✨Communicate Like a Pro
As a Member Events Coordinator, strong communication is key. Practice articulating your thoughts clearly and confidently. Be ready to discuss how you’ve effectively communicated with team members, vendors, and attendees in past roles.
✨Be Ready for Flexibility Questions
Since the role requires a flexible schedule, prepare to discuss your availability and willingness to work outside traditional hours. Share any relevant experiences where you adapted to changing schedules or worked during busy periods, showcasing your commitment to the role.
