At a Glance
- Tasks: Support Food & Beverage procurement activities and manage vendor relationships.
- Company: Join a vibrant team at Soho House, known for its unique culture.
- Benefits: Enjoy competitive pay, free lunches, discounts, and wellness support.
- Other info: Participate in fun team events and continuous training opportunities.
- Why this job: Make an impact in the food and beverage industry while developing your career.
- Qualifications: Strong organisational skills and a passion for food and beverage.
The predicted salary is between 35000 - 45000 £ per year.
The primary purpose of this role is to support on Food & Beverage categories across a wide array of procurement activities including, but not limited to purchasing system management, vendor setup and invoice management, cost control, spend analytics, contract review and management and process and policy governance.
In addition, there is a requirement to support local kitchen/chef and bar teams with recipe and cost management and ensure all information (product and pricing) in our Purchasing System (Adaco) is kept up to date.
In addition, it is expected that over time there will be a certain degree of category management and ownership included with the individual taking lead and carrying our more strategic activity such as category strategies, market review and competitive processes, supply chain ownership and ultimately responsibility for the performance and success of all suppliers within their remit.
Main Duties…
- Daily Duties
- Liaise with local operational stakeholders, site leads and suppliers to ensure new vendors, products and pricing are all setup and correct on Purchasing system
- Maintain Purchasing System and ensure supplier and product database always up to date and optimised
- Proactively monitor orders to identify and engage the business regarding those that may be problematic
- Provide administrative support to Procurement department and inputs for stock and margin reporting
- Provide ad‑hoc reporting as and when requested
- Efficiently managing the workflow to minimise invoice queues at any given time
- Support the Procurement and Accounts Payable with relevant ad‑hoc requests
- Weekly Tasks
- Work closely with Ops Managers, Finance and Procurement to optimise supplier performance management
- Influence and challenge internal customers on procedural issues and ensure contracted supplier use
- Support Procurement and Operational with market review and analysis to help identify potential new vendors and/or solutions
- Carry out supplier due diligence in line with Procurement Policy and best practice
- Cleansing and enrichment of supplier and spend data and Deliver buying compliance KPIs to management
- Build, maintain and manage supplier relationships and act as first point of contact
- Verify that invoices, payment terms and payment methods comply with agreed terms
- Monitor new supplier setups and contract compliance to ensure supply base control
- Ensure database cost prices and purchase codes are accurate
- Ensure recipes are created in Adaco and linked to our Revenue System (MICROS)
- Report on missing PLU’s & recipes on a weekly basis and Analyze COS and report against budget/theoretical Liaise with the Finance department to provide timely adjustments on the systems (Adaco and Sage), after the site food and beverage rec is sent out.
- Monthly Tasks
- Manage supplier performance data for monthly, quarterly and annual supplier reviews, and share resolutions for recurring issues
- Develop dashboards for our suppliers, and proactively seek actionable insight
- Carry out trend analysis on key metrics such as costs, volumes, consumption etc. to identify patterns and/or highlight anomalies or potential issues
- Continuous improvements to systems and processes to ensure best practice, optimum effectiveness and efficiency
- Continuously monitor and review the market and relevant commodities to stay informed with the latest commercial trends and supplier movements
- Challenge supply base on key contractual and commercial elements and market trends to ensure continuous improvement and optimisation
- Escalate to management details of individuals/departments who repeatedly do not meet compliance responsibilities
- Analyse and take actions to improve P2P processing efficiencies and where possible identify and implement standardisation and automation
- Work with IT and cross functional teams to identify and drive purchasing controls and improvements
- Ensure that relevant and key processes are well documented
- Establish and agree key performance targets in the short and long term in order to optimize business performance and maintain the effectiveness of payments and procurement with set objectives
- Determine, agree and improve contractual requirements/Service Level Agreements (SLA) with vendors in order to meet service specifications and deliver against business objectives
- Review and challenge existing policies and processes to ensure they are compliant and fit for purpose in providing exceptional customer service and accurately record and track procurement and payment processing
- Support the transformation of the function, by playing an active role in change management and deployment of governance frameworks
- Regular cleanup of F&B products database in Adaco.
- Correct database where appropriate, providing analysis of where mistakes occurred and advising sites management on how to maintain accurate database
- Provide monthly Adaco training
- Perform cost and scenario analysis, along with benchmarking and Analysis of purchases, losses, theft, wastage
- Maintain Purchasing System and ensure supplier and product database always up to date and optimised
Benefits
Soho House offers competitive compensation packages that feature global benefits and perks.
Whether you’re seeking entry‑level employment or a new opportunity to expand your profession, we offer training to develop the technical and managerial skills necessary to grow your career.
- Free lunch at Store X Café in 180 Strand on Mondays
- 50% off Food & Drink at Soho Houses, 7 days a week
- Staff Bedroom Rates
- Private Health and Dental Care
- Life Assurance
- Birthday Day Off
- Up to 50% Staff Discount on Cowshed & Soho Home
- Dog Policy on Fridays
- Season Ticket Loan
- Christmas Office Closure
- In conjunction with Soho Impact, take 2-days paid a year to support a charity of your choice.
- Free Counselling Sessions
- Cookhouse & House Tonic: Our Cookhouse & House Tonic programmes offer unique food and drink trainings, events and opportunities to inspire and educate.
- Continuous training to develop yourself personally and professionally
- Exclusive access to our benefits platform with hundreds of discounts on shopping, gym memberships, holidays, insurance and much more
- Team Events: From fitness sessions to cinema screenings and art classes, each month we hold a series of fun events which you can sign up to.
- #J-18808-Ljbffr
StudySmarter Expert Advice🤫
We think this is how you could land Food & Beverage Buyer (Europe) Procurement London, UK Support Office View Role
✨Get Savvy with Industry Perks
Join procurement and purchasing forums or groups where pros hang out, like CIPS (Chartered Institute of Procurement & Supply). They'll share the inside scoop on job openings that might not show up on traditional job boards!
✨Show Off Your Skills
Consider creating a portfolio that outlines your achievements in procurement, like cost-saving initiatives or supplier management strategies. Having tangible evidence of your skills can really set you apart when applying to companies like Soho House & Co.
✨Tap into Your Network
Leverage LinkedIn to connect with professionals in procurement—follow relevant hashtags, join groups, and engage in discussions. This is a great way to get noticed by potential employers before they even post a job!
✨Keep Your Eyes on Job Boards
With full-time positions, timing can be everything. Set alerts on job boards specifically for procurement roles. Don't wait for a job posting to close; apply through our website as soon as you see a fit—being proactive can give you the edge!
We think you need these skills to ace Food & Beverage Buyer (Europe) Procurement London, UK Support Office View Role
Some tips for your application 🫡
Show Off Your Procurement Know-How:When you're crafting your CV, make sure to highlight any procurement-specific skills you've got. Talk about your experience with supplier negotiations, cost analysis, or inventory management. If you’ve used software like SAP or Oracle, don’t forget to mention that too – it shows you know your way around the tech side of things!
Quantify Your Achievements:In procurement, numbers matter. Use your CV and cover letter to showcase any quantifiable achievements you've made in reducing costs or improving efficiencies. For example, mentioning that you helped save 20% on purchasing costs last year is way more impressive than just saying you managed the budget!
Tailor Your Cover Letter to Soho House & Co:Your cover letter should read like you’re chatting directly to Soho House & Co. Research the company’s procurement strategy, mention how your skills align with their goals, and share your enthusiasm for contributing to their success. This personal touch can really set you apart from the crowd!
Professional Certs Can Go a Long Way:If you've got any procurement-related certifications, such as CIPS or APICS, make sure they're front and centre on your CV. These qualifications show you're serious about your career in procurement and are committed to continuous learning. It’s a great way to signal your expertise and dedication to potential employers like Soho House & Co.
How to prepare for a job interview at Soho House & Co
✨Show Off Your Negotiation Skills
In procurement, strong negotiation skills are key. Be ready to share examples of past negotiations where you've successfully saved costs or improved supplier terms. We want to hear how you approached those situations and the strategies you used to achieve positive outcomes!
✨Know Your Tools
Make sure you’re familiar with procurement software and tools commonly used in the industry, such as SAP Ariba or Coupa. Come prepared to discuss any experiences you've had with these tools or similar platforms, as we need someone who can hit the ground running at Soho House & Co!
✨Understand Market Trends
As a procurement professional, being aware of market trends can set you apart. Brush up on recent developments in supply chain management or procurement best practices and think about how they could impact your role at Soho House & Co. Bringing a current perspective will show your enthusiasm for the industry.
✨Demonstrate Your Team Player Attitude
A full-time position means you'll be working closely with various teams. Be prepared to discuss how you collaborate with others, manage conflicts, and build relationships with stakeholders. Sharing anecdotes about past teamwork experiences will highlight your ability to fit into Soho House & Co's culture.
