At a Glance
- Tasks: Support procurement team in delivering FFE projects on time and within budget.
- Company: Join a vibrant hospitality brand known for its unique style and culture.
- Benefits: Enjoy 50% off food, private health care, weekly pay, and more perks.
- Other info: Dynamic work environment with continuous training and team events.
- Why this job: Be part of a creative team making impactful design choices in hospitality.
- Qualifications: 3 years of hospitality procurement experience and strong organisational skills.
The predicted salary is between 36000 - 60000 € per year.
To support the procurement team in the delivery of all FF&E for both in-house procurement and 3rd party procurement projects, on time and on budget, whilst maintaining Soho House brand standards.
The role supports the procurement team across all phases of FF&E delivery, ensuring alignment with project timelines, budgets and brand standards.
Responsibilities- Pre-Concept / Design Phase: Provide support and assist the procurement team in completing outline programmes and budgets by providing up to date information from existing and new suppliers and industry news. Work with the procurement team to build the initial procurement schedule based on the review of layouts, renderings and specifications of the project (if applicable). Carry out existing supplier reviews and new supplier visits to provide a list of approved suppliers for consideration on projects.
- Design Specification and Management: Carry out reviews of interior design specifications based on industry knowledge, standards and Soho House brand standards; research relevant markets to identify alternative suppliers; work with the external procurement agent to identify suppliers for each item; ensure preamble and brand standards are up to date and reflective of design requirements.
- Quotation, Tender and Contract: Develop and manage standard tender documentation for in-house projects; develop and manage standard pre-qualification processes and documents to verify supplier capability; work with the procurement team to recommend a tender list for each category; obtain costs, lead times, T&Cs, etc. for proprietary items and reserve items where possible.
- Procurement Phase: Collaborate with the procurement team to produce purchase orders and issue them with all relevant documentation; receive, approve and pass invoices for payment and log on procurement schedule; maintain accurate procurement and budget records and collate information for weekly review by procurement team.
- Logistics, Warehousing and Installation: Assist the procurement team in providing tracking details for all items purchased; liaise with warehousing/installation teams to keep records up to date on timelines and whereabouts of all FF&E; keep procurement schedule up to date for weekly reporting.
- Project Closeout: Assist the procurement team by obtaining all necessary documentation for handover, including copy purchase orders, ID specification books, tagged layout plans, FF&E tracker/schedule, FR certificates, warranties, cleaning instructions, suppliers contact details, attic stock list (if applicable), and inventory list (if applicable under lease).
- Professional, results-oriented with creative problem-solving skills; ability to multi-task and maintain great attention to detail; numbers-oriented mindset.
- Highly organised with thorough time management.
- Effective oral and written communication skills; ability to represent the company professionally.
- Strong PC skills, proficient in Microsoft Office, particularly Excel.
- Good organisational and planning skills; ability to work on own initiative while being a team player.
- 3 years hospitality procurement experience, FF&E and OS&E.
- Task Management – proactive vs. reactive.
- Every House Membership
- 50% off Food & Drink, 7 days a week
- Staff Room Rates
- Private Health and Dental Care
- Weekly Pay
- Life Assurance
- Up to 50% Staff Discount on Cowshed & Soho Home
- In Office Dog Policy on Fridays
- Season Ticket Loan
- Christmas Office Closure
- In conjunction with Soho Impact, take 2 days paid a year to support a charity of your choice
- Free Counselling Sessions
- Cookhouse & House Tonic: training programs and opportunities to learn
- Continuous training to develop professionally
- Access to benefits platform with discounts on shopping, gym memberships, holidays, insurance and more
- Team Events and activities throughout the year
FF&E Procurement Manager in London employer: Soho House & Co
Soho House is an exceptional employer, offering a vibrant work culture that prioritises creativity and collaboration. As an FF&E Procurement Manager, you will benefit from a range of perks including generous discounts, private health care, and opportunities for professional development through continuous training. With a commitment to employee well-being and community support, Soho House provides a rewarding environment where your contributions are valued and recognised.
StudySmarter Expert Advice🤫
We think this is how you could land FF&E Procurement Manager in London
✨Tip Number 1
Network like a pro! Reach out to industry contacts and attend events related to FF&E procurement. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Showcase your skills! Prepare a portfolio that highlights your past projects and achievements in procurement. This will give potential employers a clear picture of what you bring to the table.
✨Tip Number 3
Ace the interview! Research the company and be ready to discuss how your experience aligns with their needs. Don’t forget to prepare questions that show your interest in their projects and values.
✨Tip Number 4
Apply through our website! We make it easy for you to find and apply for roles that suit your skills. Plus, it shows you're genuinely interested in joining our team at Soho House.
We think you need these skills to ace FF&E Procurement Manager in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the FF&E Procurement Manager role. Highlight your relevant experience in hospitality procurement and showcase how you align with our brand standards and values.
Showcase Your Skills:We want to see your organisational and time management skills shine through. Use specific examples from your past roles to demonstrate how you've successfully managed multiple projects and maintained attention to detail.
Be Professional Yet Authentic:While we appreciate professionalism, we also value authenticity. Let your personality come through in your writing. Share your passion for procurement and how you can contribute to our team at Soho House.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Soho House & Co
✨Know Your FF&E Inside Out
Make sure you brush up on your knowledge of furniture, fixtures, and equipment (FF&E) relevant to the hospitality industry. Familiarise yourself with current trends, suppliers, and brand standards that Soho House adheres to. This will show your passion and understanding of the role.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific procurement challenges. Think about past experiences where you successfully managed budgets, timelines, or supplier relationships. Be ready to share these examples to demonstrate your problem-solving skills.
✨Showcase Your Organisational Skills
Since this role requires excellent time management and organisation, prepare to discuss how you keep track of multiple projects. Bring examples of tools or methods you use to stay organised, like spreadsheets or project management software, especially if you're proficient in Excel.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready about the procurement team's processes or upcoming projects. This not only shows your interest but also gives you a chance to assess if the company culture aligns with your values.
