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- Tasks: Support procurement team in delivering FFE projects on time and within budget.
- Company: Join a vibrant hospitality brand known for its unique style and culture.
- Benefits: Enjoy 50% off food, private health care, and flexible working options.
- Why this job: Be part of a creative team making impactful design decisions.
- Qualifications: 3 years in hospitality procurement with strong organisational skills.
- Other info: Opportunities for professional growth and community involvement.
The predicted salary is between 36000 - 60000 £ per year.
To support the procurement team in the delivery of all FF&E for both in-house procurement and 3rd party procurement projects, on time and on budget, whilst maintaining Soho House brand standards.
The role supports the procurement team across all phases of FF&E delivery, ensuring alignment with project timelines, budgets and brand standards.
Responsibilities- Pre-Concept / Design Phase: Provide support and assist the procurement team in completing outline programmes and budgets by providing up to date information from existing and new suppliers and industry news. Work with the procurement team to build the initial procurement schedule based on the review of layouts, renderings and specifications of the project (if applicable). Carry out existing supplier reviews and new supplier visits to provide a list of approved suppliers for consideration on projects.
- Design Specification and Management: Carry out reviews of interior design specifications based on industry knowledge, standards and Soho House brand standards; research relevant markets to identify alternative suppliers; work with the external procurement agent to identify suppliers for each item; ensure preamble and brand standards are up to date and reflective of design requirements.
- Quotation, Tender and Contract: Develop and manage standard tender documentation for in-house projects; develop and manage standard pre-qualification processes and documents to verify supplier capability; work with the procurement team to recommend a tender list for each category; obtain costs, lead times, T&Cs, etc. for proprietary items and reserve items where possible.
- Procurement Phase: Collaborate with the procurement team to produce purchase orders and issue them with all relevant documentation; receive, approve and pass invoices for payment and log on procurement schedule; maintain accurate procurement and budget records and collate information for weekly review by procurement team.
- Logistics, Warehousing and Installation: Assist the procurement team in providing tracking details for all items purchased; liaise with warehousing/installation teams to keep records up to date on timelines and whereabouts of all FF&E; keep procurement schedule up to date for weekly reporting.
- Project Closeout: Assist the procurement team by obtaining all necessary documentation for handover, including copy purchase orders, ID specification books, tagged layout plans, FF&E tracker/schedule, FR certificates, warranties, cleaning instructions, suppliers contact details, attic stock list (if applicable), and inventory list (if applicable under lease).
- Professional, results-oriented with creative problem-solving skills; ability to multi-task and maintain great attention to detail; numbers-oriented mindset.
- Highly organised with thorough time management.
- Effective oral and written communication skills; ability to represent the company professionally.
- Strong PC skills, proficient in Microsoft Office, particularly Excel.
- Good organisational and planning skills; ability to work on own initiative while being a team player.
- 3 years hospitality procurement experience, FF&E and OS&E.
- Task Management – proactive vs. reactive.
- Every House Membership 50% off Food & Drink, 7 days a week
- Staff Room Rates
- Private Health and Dental Care
- Weekly Pay
- Life Assurance
- Up to 50% Staff Discount on Cowshed & Soho Home
- In Office Dog Policy on Fridays
- Season Ticket Loan
- Christmas Office Closure
- In conjunction with Soho Impact, take 2 days paid a year to support a charity of your choice
- Free Counselling Sessions
- Cookhouse & House Tonic: training programs and opportunities to learn
- Continuous training to develop professionally
- Access to benefits platform with discounts on shopping, gym memberships, holidays, insurance and more
- Team Events and activities throughout the year
FF&E Procurement Manager employer: Soho House & Co
Contact Detail:
Soho House & Co Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land FF&E Procurement Manager
✨Tip Number 1
Network like a pro! Reach out to your connections in the hospitality and procurement sectors. Attend industry events or join relevant online groups to meet people who can help you land that FF&E Procurement Manager role.
✨Tip Number 2
Show off your skills! Prepare a portfolio showcasing your past projects, especially those related to FF&E procurement. This will give potential employers a clear idea of what you can bring to the table.
✨Tip Number 3
Ace the interview! Research Soho House’s brand standards and be ready to discuss how your experience aligns with their values. Practice common interview questions and prepare some thoughtful questions to ask them too.
✨Tip Number 4
Apply through our website! We make it easy for you to submit your application directly. Plus, it shows you're genuinely interested in joining our team at StudySmarter and Soho House.
We think you need these skills to ace FF&E Procurement Manager
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the FF&E Procurement Manager role. Highlight your relevant experience in hospitality procurement and showcase how your skills align with our brand standards and project requirements.
Showcase Your Skills: We want to see your problem-solving abilities and attention to detail. Use specific examples from your past work to demonstrate how you've successfully managed procurement processes, budgets, and timelines in previous roles.
Be Professional Yet Authentic: While we appreciate professionalism, we also value authenticity. Let your personality shine through in your application. Share your passion for procurement and how you can contribute to our team at Soho House.
Apply Through Our Website: For the best chance of success, make sure to apply directly through our website. This way, your application will be reviewed by the right people, and you'll be one step closer to joining our fantastic team!
How to prepare for a job interview at Soho House & Co
✨Know Your FF&E Inside Out
Make sure you brush up on your knowledge of furniture, fixtures, and equipment (FF&E) procurement. Familiarise yourself with current trends, suppliers, and industry standards. This will not only show your expertise but also demonstrate your commitment to the role.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific procurement challenges. Think about past experiences where you successfully managed budgets, timelines, or supplier relationships. Use the STAR method (Situation, Task, Action, Result) to structure your answers clearly.
✨Showcase Your Organisational Skills
Since this role requires excellent time management and organisation, be ready to discuss how you prioritise tasks and manage multiple projects. Bring examples of how you've kept procurement schedules on track in previous roles to illustrate your capabilities.
✨Communicate Like a Pro
Effective communication is key in this role. Practice articulating your thoughts clearly and confidently. Be prepared to discuss how you’ve collaborated with teams in the past and how you ensure everyone stays informed throughout the procurement process.
