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- Tasks: Provide clerical support, manage diaries, and assist with meetings and reports.
- Company: Join a forward-thinking council committed to equal opportunities.
- Benefits: Gain valuable experience, develop professional skills, and enjoy a supportive work environment.
- Other info: Opportunities for training and professional development available.
- Why this job: Make a difference while enhancing your administrative skills in a dynamic team.
- Qualifications: Strong communication skills and experience in an administrative role preferred.
The predicted salary is between 24000 - 28000 £ per year.
Responsibilities
- Provide clerical and administrative assistance.
- Occasional supervisory responsibility.
- Maintain diaries and arrange appointments.
- General office system support including minute taking.
- Actively support the council’s equal opportunities policy and promote positive attitudes towards minority ethnic groups, women, lesbian and gay men, and people with disabilities.
- Carry out all duties with due regard to health and safety regulations, the council’s equal opportunity and customer care policies and new technology agreement.
- Prioritise work and ensure that deadlines are met.
- Be responsible and accountable for the quality of own work and accuracy.
General Duties
- Provide support to the team manager and team staff when producing letters, reports, minute taking, photocopying and other office related tasks.
- Effectively deal with telephone calls giving clear and precise information, problem solving where appropriate and communicating with colleagues.
- Provide support to the duty phone system – answering calls, taking messages, referring and responding as necessary.
- Maintain and support the Shared Lives record keeping and filing systems (paper and electronic).
- Accurately record and maintain statistical information as required.
- Collect, organise and distribute mail to relevant officers; assist the team manager in the compilation of mail-outs and letters, along with the production of a quarterly newsletter.
- Provide support to the team manager when arranging meetings and taking minutes/writing up minutes in an accurate and timely manner.
- Occasionally provide administrative support to vulnerable users of the service including supporting to complete quality assurance questionnaires in an independent way.
- Utilise information technology and word processing packages to prepare and distribute reports, agendas, statistics, spreadsheets and other correspondence on behalf of the team manager.
- Actively support other team members where required and where work has been prioritised accordingly.
Professional Development
- Participate in team meetings and be involved in planning, co-ordination and implementation of Shared Lives policies as directed.
- Undergo training as required to improve personal and professional skills.
- Request and receive 1:1 supervision for professional development.
- Participate in staff appraisal and development processes (PRaDS).
Other Duties
- Undertake any other work appropriate to the level and general nature of the duties of the post.
- Carry out all duties with due regard to provisions of health and safety regulations and legislation, Data protection legislation, the Council’s equal opportunities and customer care policies, and any local agreements.
Skills and Experience
- Ability to prioritise and manage own workload.
- Ability to work to deadlines and undertake designated tasks with minimum supervision.
- Ability to take notes at meetings and produce minutes in a timely manner.
- Effective and professional communication with a range of people, including service users, face-to-face and on the telephone.
- Ability to prepare, collate and distribute information, mail-outs and letters independently.
- Ability to book rooms, plan and organise meetings and support events as required.
- Experience working in an administrative capacity within a busy team or service.
- Experience and understanding of working with people with a learning disability and/or in another social care setting in an administrative capacity.
- Understanding of, and commitment to, the Council’s equal opportunities policies and ability to promote and put into practice in the context of this post.
Job Details
- Start Date: 10/04/2026
- End Date: 09/10/2026
- Start Time: 09:00
- End Time: 17:00
Administration - Scale 4 in London employer: SOHL ASSOCIATES LIMITED
Contact Detail:
SOHL ASSOCIATES LIMITED Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration - Scale 4 in London
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on the council's values and how they promote equal opportunities. This will help you align your answers with their mission and show that you're genuinely interested.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your skills in administration and communication can benefit the team, especially when it comes to supporting vulnerable users.
✨Tip Number 3
Dress the part! Make sure you look professional and approachable for your interview. First impressions matter, and being well-presented shows that you take the opportunity seriously.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It shows your appreciation for the opportunity and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Administration - Scale 4 in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the responsibilities listed in the job description. We want to see how you can bring value to our team!
Showcase Your Communication Skills: Since effective communication is key for this role, include examples of how you've successfully communicated with colleagues or service users in the past. We love seeing clear and professional communication in applications!
Highlight Your Organisational Skills: This position requires strong organisational abilities, so be sure to mention any experience you have with managing diaries, arranging appointments, or supporting meetings. We appreciate candidates who can keep things running smoothly!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at SOHL ASSOCIATES LIMITED
✨Know Your Responsibilities
Make sure you understand the key responsibilities of the role, like providing clerical support and minute taking. Familiarise yourself with the council’s equal opportunities policy, as this will likely come up during the interview.
✨Showcase Your Communication Skills
Since effective communication is crucial for this role, prepare examples of how you've successfully dealt with various stakeholders in the past. Think about times when you’ve had to provide clear information or solve problems over the phone.
✨Demonstrate Your Organisational Skills
Be ready to discuss how you prioritise your workload and manage deadlines. You might want to share specific instances where you’ve successfully organised meetings or maintained filing systems, as these are key aspects of the job.
✨Emphasise Your Commitment to Inclusivity
Given the focus on promoting positive attitudes towards diverse groups, be prepared to talk about your understanding of inclusivity in the workplace. Share any relevant experiences that highlight your commitment to equal opportunities and supporting vulnerable users.