Office Administrator

SoftServe is a global digital solutions company with approximately 11,000 associates currently working across client projects in the USA, Europe, and APAC regions. We empower talented people to change the world and understand that the best way to build our future is to help you build yours. As a digital authority that advises and provides cutting-edge technology, we reveal, transform, accelerate, and optimize the way enterprises and software companies do business. Our London office is looking for an Office Administrator to join our local team and help run the daily operations.

YOU ARE

• Energetic and with a proactive "can-do" attitude;
• Bringing a strong customer-facing mentality;
• Skilled at performing effectively under pressure with flexibility to adapt to changing circumstances;
• A quick learner with the skills to grasp internal rules and processes efficiently;
• Someone with strong stress resistance and composure;
• In possession of excellent oral and written communication skills;
• A person with high attention to detail and accuracy in all tasks;
• Exceptional with organizational skills with the skills to multitask effectively;
• Skilled at meeting dynamic deadlines while managing multiple responsibilities;
• Self-motivated and capable of completing projects with minimal supervision.

YOU WANT TO WORK WITH

• Manage facility vendors (including cleaning, catering, post, and security services);
• Care for the office space – keep it cozy, report any damages (electrical, sanitary, construction installations), order office furniture and supplies, and all other materials for proper office functioning;
• Meet new employees (welcoming them), guests, suppliers, arrange visits if necessary;
• Maintaining a journal of passes; monitoring of company equipment and systems;
• Schedule group meetings, maintain calendars, do research, and create reports (if necessary);
• Prepare the workplace for newcomers and guests;
• Plan current and major changes in the office infrastructure;
• Assist in events; prepare the office area for events;
• Order front office supplies and keep an inventory of stock;
• Manage contracts and price negotiations with office vendors, service providers, and office leases in cooperation with other teams;
• Implement office policies by setting up procedures and standards to guide the operation of the office;
• Ensure meeting office financial objectives: prepare an office annual budget, and office invoices/payments; plan the expenditures, analyze variances, make corrections;
• Control and implementation of the company’s environmental standards;
• Collaborate and communicate with the Occupational Health and Safety Department regarding accidents within the office perimeter;
• Oversee the implementation of EMS (Environmental Management System) in controlled processes, ensuring full compliance with EMS standards;
• Ensure all waste management processes (including hazardous materials) adhere to EMS requirements;
• Provide on-site support for physical security services in coordination with the Guard Office.

TOGETHER WE WILL

• Manage office work space, interacting with staff regarding office requirements;
• Deal with other office inquiries as necessary;
• Help local office run smoothly.

All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability, sexual orientation, gender identity/expression, or protected veteran status. SoftServe is an Equal Opportunity Employer.