Guest Relations Executive

Job Description

Responsibilities

• Attend the luxury forum on a daily basis advising team of VIP arrivals and special requests.
• Prepare arrivals for VIP guests, room allocations, welcome cards, placing gifts, preparing keys and anything else necessary.
• Prepare suite, limo arrivals and express check in regular guests.
• Support and assist the Front Office team whenever necessary, especially during busy periods.
• Attend the Front Office handover on a daily basis and brief Heartists on VIP arrivals.
• Communicate any special requests to the relevant departments in a timely manner.
• Performs related duties and special projects as assigned.
• Liaise with all departments to ensure all guests requests are taken care of.
• Follow Sofitel standards and ensures vision is maintained at all times.
• Co‑operate, co‑ordinate and communicate with other hotel departments as required.
• Be aware of activities taking place in the hotel and be familiar with daily functions and guest arrivals.
• Meet and greet guests in the lobby and escort as many guests as possible to their room.
• Assists all front office departments as necessary, especially in busy times.

Administration

• Google guests and send VIP pictures to all departments.
• Be responsible for updating and maintaining guest history files.
• Assists in the production of monthly statistics of VIP guests by logging all relevant figures.
• Respond to all guest correspondence in a timely manner.
• Ensure all comments in guest discrepancy are logged in the guest history.
• Make reservations for regular guests.
• Send the WAEU form to first stay guests.
• Complete the daily task list and handover accordingly.
• Ensure the stock levels of VIP amenities are adequate and stock recorded.
• Answer guests emails in a professional and timely manner.
• Follow logging procedures guest issues, engineering issues etc.

Financial and Revenue Responsibilities

• Promote the hotel outlets and facilities first and foremost at all times.
• Actively encourage guests to join the membership of an Accor Loyalty Scheme.
• Upsell and cross sell whenever possible.
• Ensure that guests are charged accordingly for flowers, champagne etc.

Guest Service Responsibilities

• Receive and greet regular guests and other VIPs.
• Identify individuals needs for guest history and action.
• Encourage guests to complete guest’s questionnaires and note any feedback from VIPs.
• Provide a cousu main service to guests and record any particular cousu main moments on the forum then creating the cousu main book.
• Entertain VIPs and Regular guests as appropriate.
• Deal with guest complaints and follow up with the guest and within the hotel management.
• Register and attend to guests with specials needs.

Qualifications

• Previous experience in guest relations, front office, or customer service within a luxury hotel or five‑star hospitality environment
• Strong understanding of luxury service standards and guest engagement
• Experience handling VIP guests, complaints, and special requests with discretion and professionalism
• Knowledge of hotel PMS systems (e.g., Opera or similar) is highly desirable
• Background in hospitality or a related field is an advantage
• Additional languages (especially French) are highly desirable
• Ability to work shifts, weekends, and public holidays
• Impeccable grooming and presentation, reflecting Sofitel’s luxury brand image

Additional Information

Discover a world of unparalleled perks tailored just for you:

• Competitive Salary, departmental incentives and a loyalty bonus of £1,300.
• Employee Benefit Card – Discounted rates at Accor properties worldwide.
• Free Stays in the UK or Ireland (4 nights/year) – Create unforgettable memories with your loved ones.
• Sofitel Experience – Enjoy a luxurious night at our hotel, complete with a delightful breakfast.
• Complimentary Meals While on Duty.
• Special Rates in F&B, Rooms & Spa – Treat yourself to luxury at unbeatable prices.
• Be Part of the Largest Hospitality Group in Europe.
• Exceptional Training and Development Opportunities through Apprenticeship Program.
• Employee Assistance Program with 24/7 GP Access – Your well‑being is our priority.
• Social Events and Activities.