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For Companies At a Glance
- Tasks: Manage payroll, compliance, and training while supporting our Armed Services Personnel.
- Company: Join a global organisation with over 430,000 staff worldwide.
- Benefits: Enjoy discounts, free parking, gym access, and mental health support.
- Why this job: Be part of something greater and make a real impact in your community.
- Qualifications: Experience in administration, strong communication skills, and attention to detail.
- Other info: Flexible hours and excellent career growth opportunities await you.
The predicted salary is between 28800 - 43200 £ per year.
What You’ll Do:
- Oversee Kronos (Workforce) system and payroll, ensuring payroll is completed accurately and on time, discrepancies are escalated and resolved promptly by relevant managers.
- Ensure employee and organisational data on UDC is kept accurate, coordinating updates with the regional support team.
- Ensure compliance is maintained across the establishment.
- Ensure security processes are followed for new starters and existing colleagues.
- Support regular audits, maintaining compliance with security protocols, escalating all risk to the regional support manager and working closely with the regional support team to address any issues.
- Manage the use of billing and accounting systems, both manually and working with systems such as EprophIT.
- Oversee account trading and cash handling processes, ensuring procedures are followed, maintaining financial integrity and compliance.
- Cash handling, which may involve the use of a company vehicle on site to visit locations across the site for cash collection (hence driving requirement).
- Work closely with managers on recruitment activities, including interview coordination and onboarding.
- Ensure training records and p-files are maintained, with a focus on mandatory training compliance.
- Uphold brand standards across the establishment, including maintaining noticeboards and signage.
- Collaborate with the regional support manager (brand SME) to address challenges.
- Ensure completion of day-to-day and monthly administrative tasks, for example archiving/shredding, mileage returns, ordering stationery and uniform, and any other reasonable tasks as directed.
Qualifications:
- Experience of working in a similar role within the service industry at a comparable level.
- Excellent numerical, verbal and written communication skills.
- Able to work on own initiative within a team environment.
- Able to demonstrate proficient knowledge of MS Office (Word, Excel, PowerPoint and Outlook).
- Attention to detail and adherence to standards.
- Strong organisational and time management skills.
- The ability to prioritise tasks effectively and stay calm under pressure.
- Driving is required for this position (over 25 and hold a Full UK Driving License).
- Due to security requirements you must have been continuously resident in the UK for the last 3 years to apply for this position.
Benefits:
- 10% discount on Costcutter shop on site.
- Free car parking.
- Reduced cost use of gym on site.
- Subsidised food available on site.
- Access to Historic Dockyard at FMSP Portsmouth.
- Families Day and other special events on site.
- Sodexo rewards and benefits.
- Discounts at Sodexo partner brands.
- Mental health & wellbeing support.
- Employee Assistance Programme for personal, legal, and financial advice.
- 24/7 virtual GP & lifestyle rewards.
- Discounts for you & family.
- Financial tools & retirement plan.
- Cycle to Work & Paid volunteering day.
Ready to be part of something greater? Apply today!
Administration Manager in Portsmouth employer: Sodexo
Contact Detail:
Sodexo Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Manager in Portsmouth
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute. Practise common interview questions and have your own questions ready to show your interest.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can set you apart from other candidates. It shows your enthusiasm for the role and keeps you fresh in their minds.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to navigate!
We think you need these skills to ace Administration Manager in Portsmouth
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administration Manager role. Highlight your experience in payroll, compliance, and any relevant systems like Kronos or EprophIT. We want to see how your skills match what we're looking for!
Show Off Your Communication Skills: Since excellent verbal and written communication is key for this role, don’t shy away from showcasing these skills in your application. Use clear, concise language and make sure to proofread for any errors – we love attention to detail!
Demonstrate Your Organisational Skills: In your application, give examples of how you've managed multiple tasks or projects effectively. We’re looking for someone who can stay calm under pressure and prioritise tasks, so let us know how you’ve done this in the past.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, it shows you're keen on joining our team at Sodexo!
How to prepare for a job interview at Sodexo
✨Know Your Numbers
As an Administration Manager, you'll be dealing with payroll and financial integrity. Brush up on your numerical skills and be ready to discuss how you've handled payroll discrepancies in the past. Prepare some examples that showcase your attention to detail and ability to maintain compliance.
✨Familiarise Yourself with Systems
Get to know the Kronos (Workforce) system and EprophIT before your interview. Research how these systems work and think about how you can leverage them to improve processes. Being able to speak confidently about these tools will show that you're proactive and ready to hit the ground running.
✨Showcase Your Organisational Skills
This role requires strong organisational and time management skills. Prepare to discuss specific strategies you've used to prioritise tasks effectively, especially under pressure. Think of examples where your organisational skills made a significant impact on your team's success.
✨Emphasise Team Collaboration
You'll be working closely with managers and regional support teams, so highlight your experience in team environments. Be ready to share examples of how you've coordinated recruitment activities or training sessions, and how you’ve maintained brand compliance while collaborating with others.
