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- Tasks: Support patient experiences by managing schedules, food orders, and administrative tasks.
- Company: Join Sodexo, a leader in improving quality of life in healthcare.
- Benefits: Competitive pay, mental health resources, flexible working, and discounts on brands.
- Why this job: Make a real difference in patients' lives while thriving in a supportive team.
- Qualifications: Strong communication skills and confidence with Microsoft Office; previous admin experience is a plus.
- Other info: Dynamic environment with opportunities for learning and development.
The predicted salary is between 10 - 15 £ per hour.
Healthy outcomes start with positive patient experiences.
30 hours per week / Monday - Friday / 09.00 - 15.00
£12.51 per hour + Sodexo Benefits
Location is Ipswich Hospital
Please take the time to read the attached job description.
As an Administrator at Sodexo, based in Ipswich Hospital, you'll play a key role in delivering a seamless and supportive experience for patients and visitors. You'll be highly organised, an excellent communicator, and thrive in a dynamic healthcare environment. Our hospitals rely on skilled administrative professionals like you to keep things running smoothly behind the scenes. Join Sodexo and be part of something greater. You belong in a team where you can act with purpose and thrive in your way.
What you'll do:
- Maintain and update staff rotas, ensuring accurate scheduling in line with service requirements and staffing policies.
- Process and manage food orders, liaising with suppliers and operational teams to maintain appropriate stock levels.
- Complete daily banking tasks, cash reconciliations, and associated financial documentation.
- Support HR processes including note taking for meetings, return to work interviews, absence tracking, and maintaining accurate personnel records.
- Collate end of month data for operational and contractual reporting, ensuring accuracy and timely submission.
- Provide general administrative support including document preparation, data entry, meeting coordination, and responding to routine enquiries.
- Ordering of supplies and the accurate tracking of deliveries and invoices in close working with the financial team.
- Maintain confidentiality and support compliance with hospital, company, and statutory requirements.
What you bring:
- Confidence using Microsoft Office and other basic IT systems.
- A strong team spirit and excellent communication skills.
- The ability to stay calm, focused, and organised under pressure.
- Previous admin experience is desirable.
What we offer:
- Mental health and wellbeing resources.
- Employee Assistance Programme (including financial/legal advice & personal support).
- Free health & wellbeing app with 24/7 virtual GP access.
- Discounts on high street brands for you and your family.
- Salary finance tools and financial wellbeing resources.
- Retirement savings plan and life insurance.
- Full training and protective uniform provided.
- Opportunities to gain experience through learning and development.
- Cycle to Work scheme & volunteering opportunities.
- Flexible working and a dynamic team environment.
- Competitive pay.
Ready to be part of something greater? Apply now and bring your energy, purpose, and passion to Sodexo.
We may close this advert early if we receive a high number of applications - so don't wait!
At Sodexo, our purpose is to create a better every day for everyone to build a better life for all. We are committed to being an inclusive employer. We welcome and encourage applications from people with a diverse variety of experiences, backgrounds, and identities.
We're a Disability Confident Leader employer. We're committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations.
Administration Assistant in Ipswich employer: Sodexo
Contact Detail:
Sodexo Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant in Ipswich
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Sodexo on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by practising common admin-related questions. Think about how your skills match the job description, especially around organisation and communication. We want to see that you can keep things running smoothly!
✨Tip Number 3
Show your enthusiasm! When you get the chance to speak with someone from Sodexo, let your passion for improving patient experiences shine through. We love candidates who are genuinely excited about making a difference.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining our team at Ipswich Hospital.
We think you need these skills to ace Administration Assistant in Ipswich
Some tips for your application 🫡
Read the Job Description Carefully: Before you start your application, take a good look at the job description. It’s packed with info about what we’re looking for in an Administration Assistant. Make sure you understand the key responsibilities and requirements so you can tailor your application accordingly.
Show Off Your Skills: When writing your application, highlight your organisational skills and experience with Microsoft Office. We want to see how you can contribute to our team, so don’t be shy about sharing examples of your previous admin work that demonstrate your ability to stay calm and focused under pressure.
Be Yourself: We’re all about creating a supportive environment, so let your personality shine through in your application. Use a friendly tone and don’t hesitate to express your passion for making a difference in patient experiences. We want to know what makes you tick!
Apply Through Our Website: Ready to take the plunge? Make sure you apply through our website for the best chance of getting noticed. It’s super easy, and you’ll be one step closer to joining our amazing team at Sodexo. Don’t wait too long though; we might close the advert early if we get loads of applications!
How to prepare for a job interview at Sodexo
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of an Administration Assistant at Sodexo. Familiarise yourself with tasks like managing staff rotas and processing food orders. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Communication Skills
As an Administration Assistant, excellent communication is key. Prepare examples of how you've effectively communicated in previous roles, whether it's liaising with suppliers or coordinating meetings. Practising these scenarios can help you articulate your experience clearly during the interview.
✨Stay Calm Under Pressure
The healthcare environment can be dynamic and sometimes stressful. Think of situations where you've had to stay organised and focused under pressure. Sharing these experiences will highlight your ability to thrive in a fast-paced setting, which is crucial for this role.
✨Ask Thoughtful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, training opportunities, or how success is measured in the role. This shows your enthusiasm and helps you gauge if the company culture aligns with your values.
