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- Tasks: Plan and coordinate exciting events at the Royal Academy of Arts.
- Company: Join Sodexo Live!, a leader in event experiences and hospitality.
- Benefits: Enjoy competitive pay, free lunches, and extensive training opportunities.
- Why this job: Be part of a dynamic team creating unforgettable cultural events.
- Qualifications: Experience in event coordination and strong organisational skills required.
- Other info: Flexible work environment with opportunities for personal and professional growth.
The predicted salary is between 24000 - 30000 £ per year.
Fixed Term Contract up to 8 months
£29,000 - £30,000pa depending on experience
40hrs pw Tuesday to Saturday
Free lunch on site Tuesday to Saturday. Amazing art exhibitions privileged access; free extensive company training, opportunities.
Food and beverage service experience essential
At Sodexo Live!, we create exceptional food, service and event experiences in some of the UK’s most iconic cultural venues. We are proud to be the catering and events partner at the Royal Academy of Arts, and we’re now looking for a talented and proactive Event Coordinator to join our London team.
This is a fantastic opportunity for someone who thrives in a fast-paced, client-facing environment and enjoys bringing events to life through exceptional organisation, attention to detail and service excellence.
As Event Coordinator, you’ll act as the primary point of contact for internal clients, vendors and stakeholders, coordinating and delivering internal events and catering across the Royal Academy of Arts. You’ll play a key role in planning, logistics, communication and on-the-day delivery, ensuring events run smoothly from start to finish, even when lead times are short and priorities change.
This role reports to the Head of Events, with a dotted-line relationship to the General Manager.
What You’ll Do
- Plan, coordinate and deliver internal events in collaboration with Royal Academy teams
- Act as the main contact for clients, suppliers and internal stakeholders
- Coordinate catering for internal meetings, including drop-off setups and post-meeting clearances
- Manage event logistics including staffing, equipment, deliveries, storage and health & safety compliance
- Administer event budgets, track spend and complete post-event financial reconciliation
- Input and manage event details using Priava, Microsoft Teams and shared systems
- Maintain accurate event records and reporting to support continuous improvement
- Organise and manage a flexible, self-scheduled rota (typically Tuesday-Saturday, with occasional Sundays/Mondays)
- Support café operations during quieter event periods, assisting with service and stock
- Contribute to post-event reviews and service enhancements
What You Bring
- Proven experience in event coordination, ideally within hospitality or catering
- Food & beverage knowledge and operational experience
- Strong organisational skills with excellent attention to detail
- Confident managing multiple priorities and last-minute changes
- Experience with budgets, invoicing and financial reconciliation
- Excellent communication skills and a collaborative working style
- Comfortable using Microsoft Office and event management systems (Priava desirable)
- A proactive, customer-first mindset with a passion for service excellence
- Flexibility to work evenings, weekends and public holidays as required
What we offer
Working with Sodexo Live! is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we also offer a range of resources, rewards and benefits for our colleagues and their families:
- Unlimited access to an online platform offering mental health and wellbeing support.
- Employee Assistance Programme to help with everyday issues or larger problems where you may need additional support, including legal and financial advice, support with work related issues or personal issues such as bereavement.
- Access to a free health and wellbeing app that provides rewards for maintaining a healthy lifestyle and includes access to a 24hr virtual GP and various other services.
- The Sodexo Discounts Scheme, offering great deals 24/7 (also open to friends and family) and/or the prepayment cashback card.
- Money Insights and financial benefits via the Salary Finance Platform.
- Save for your future by becoming a member of the Sodexo Retirement Plan
- A Death-in-Service benefit for colleagues who pass away whilst employed by Sodexo
- Opportunities to enable colleagues to grow and succeed throughout their career at Sodexo, including a variety of learning and development tools.
- Cycle to Work Scheme to help colleagues to do their bit for the environment whilst keeping fit.
- Volunteering Opportunities to enable all colleagues to help support worthwhile causes in our communities.
- Flexible and dynamic work environment
Ready to be part of something greater? Apply today!
Event Coordinator employer: Sodexo
Contact Detail:
Sodexo Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Coordinator
✨Tip Number 1
Network like a pro! Attend industry events, connect with fellow event coordinators, and don’t be shy about reaching out on LinkedIn. The more people you know, the better your chances of landing that dream job.
✨Tip Number 2
Show off your skills in real-time! If you can, volunteer at local events or offer to help friends with their gatherings. This hands-on experience not only builds your portfolio but also gives you great stories to share in interviews.
✨Tip Number 3
Prepare for interviews by researching the company and its events. Be ready to discuss how you can bring their vision to life. Tailor your answers to show you understand their needs and can handle the fast-paced environment.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and eager to join our team at Sodexo Live!
We think you need these skills to ace Event Coordinator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Event Coordinator role. Highlight your food and beverage service experience, as well as any event coordination skills that match what we're looking for.
Show Off Your Organisational Skills: In your application, give examples of how you've successfully managed multiple priorities or last-minute changes in past roles. We love seeing candidates who can juggle tasks like a pro!
Be Clear and Concise: When writing your cover letter, keep it straightforward and to the point. We appreciate clarity, so make sure you communicate your passion for events and service excellence without rambling on.
Apply Through Our Website: Don't forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for this exciting opportunity at the Royal Academy of Arts.
How to prepare for a job interview at Sodexo
✨Know Your Events
Familiarise yourself with the types of events that the Royal Academy of Arts hosts. Research their past events and think about how you can contribute to making them even better. This shows your genuine interest and helps you stand out.
✨Showcase Your Organisation Skills
Prepare examples from your previous experience where you successfully managed multiple events or handled last-minute changes. Be ready to discuss how you prioritised tasks and ensured everything ran smoothly, as this is crucial for the Event Coordinator role.
✨Master the Budget Talk
Brush up on your budgeting skills! Be prepared to discuss how you've managed event budgets in the past, including tracking spend and financial reconciliation. This will demonstrate your ability to handle the financial aspects of the role effectively.
✨Communicate Like a Pro
Since communication is key in this role, practice articulating your thoughts clearly and confidently. Think about how you would approach different stakeholders, from clients to suppliers, and be ready to showcase your collaborative working style during the interview.
