Senior Administrator in Dublin

A role where you can learn, grow, develop and thrive. At Sodexo, we’re passionate about our people. We know that our teams are the key to delivering exceptional service and creating meaningful experiences for our clients, customers, and employees. We are currently seeking a dedicated and dynamic Senior Administrator to join our team and play a key role in driving excellence and innovation in Facilities and Admin.

The Administrative Officer provides comprehensive administrative support across general admin and payroll functions, ensuring accurate employee records, timely payroll processing, and effective day-to-day office administration while maintaining confidentiality and compliance with company policies and employment legislation.

What you’ll do:

• Maintain accurate and up-to-date employee records in line with GDPR requirements
• Support recruitment processes, including job postings and preparation of personnel files
• Administer employee absences, annual leave, and time & attendance records
• Support performance review and training administration
• Liaise with HRBP’s for routine HR queries from employees and managers
• Prepare and process payroll inputs accurately and on time (hours worked, overtime, absences, new starters, leavers)
• Liaise with payroll providers or internal finance teams to ensure payroll accuracy
• Maintain payroll records, deductions, benefits, and salary changes
• Respond to payroll-related queries from employees
• Support statutory reporting (tax, pensions, social insurance, etc.) as required
• Assist with payroll audits and reconciliation
• Provide general administrative support to HR and management teams as required
• Prepare letters, reports, spreadsheets, and presentations
• Organise meetings, take minutes, and manage calendars
• Maintain filing systems (electronic and hard copy)
• Manage office supplies and liaise with external suppliers
• Support compliance documentation (policies, procedures, H&S records)
• Ensure strict confidentiality of HR and payroll information
• Support compliance with employment legislation, company policies, and internal controls
• Assist with internal and external audits when required

What you’ll bring:

• Strong administrative and organisational skills
• Excellent attention to detail and accuracy
• Knowledge of HR processes and payroll procedures
• Ability to handle sensitive information with discretion
• Strong communication and interpersonal skills
• Ability to prioritise workload and meet deadlines
• Proficient in Microsoft Office (Excel, Word, Outlook, Teams)
• Experience with HR and/or payroll systems an advantage
• Previous experience in an administrative role with HR and payroll exposure essential
• Payroll processing experience highly desirable
• Knowledge of employment legislation preferred
• Professional and approachable
• Reliable and well-organised
• Proactive and solution-focused
• Able to work independently and as part of a team

Benefits:

• Unlimited access to an online platform offering wellbeing support
• An extensive Employee Assistance Programme to help with everyday issues or life's larger problems, including legal and financial advice, support with work or personal issues impacting your wellbeing
• Access to a 24hr virtual GP Service
• Sodexo Discounts Scheme, offering great deals 24/7 across popular big-brand retailers
• Save for your future by becoming a member of the Pension Plan
• Opportunities to enable colleagues to grow and succeed throughout their career at Sodexo, including a variety of learning and development tools
• Bike to Work Scheme to help colleagues to do their bit for the environment whilst keeping fit
• Sodexo UK and Ireland’s enhanced benefits and leave policies
• Free yearly flu vaccination
• Discounted gym access
• Opportunities for career development
• Plus our Sodexo employee benefits package

Why Sodexo?

Working with Sodexo is more than a job; it’s a chance to be part of something greater. Belong in a company and team that values you for you. Act with purpose and have an impact through your everyday actions. Thrive in your own way.

Sodexo reserves the right to close this advert early if we are in receipt of a high number of applications. We are committed to being an inclusive employer. We are a forces friendly employer. We welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities. We encourage our employees to get involved with our Employee Networks such as Pride, Sodexo Parents & Carers, Sodexo Disability, Ability network, SoTogether, Generations and Origins. We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations. We run a Disability Confident interview scheme for candidates with disabilities who meet the minimum selection criteria for the job.