At a Glance
- Tasks: Provide high-level admin support and coordinate key meetings in a fast-paced environment.
- Company: Join Sodexo, a leader in Facilities Management with a supportive culture.
- Benefits: Enjoy competitive salary, mental health support, and lifestyle rewards.
- Other info: Opportunities for personal growth and a dynamic work environment.
- Why this job: Make an impact by ensuring smooth contract administration and supporting senior leaders.
- Qualifications: Experience in senior admin roles and strong organisational skills required.
The predicted salary is between 32000 - 32000 € per year.
We are looking for an experienced and highly organised Senior Contract Administrator to join our team at Merville Barracks, Colchester, CO2 7UT. This is a key role within a fast-paced Facilities Management environment, providing high-level administrative and operational support to the Contract Director and wider leadership team. If you thrive in a busy environment, enjoy coordinating multiple priorities, and have a strong eye for detail, this could be the perfect next step in your career.
As Senior Contract Administrator, you will play a vital role in ensuring the smooth day-to-day running of contract administration processes, reporting, meetings, and stakeholder communication.
What you’ll do:
- Providing executive and secretarial support to the Contract Director and wider leadership team
- Managing complex diaries, coordinating schedules, prioritising meetings, and resolving clashes efficiently
- Organising and coordinating key internal and client-facing meetings, including Quarterly Business Reviews (QBRs), governance meetings, and senior leadership meetings
- Preparing professional agendas, presentations, reports, meeting packs, and supporting documentation to a high standard
- Taking detailed and accurate meeting minutes, producing action logs, and ensuring actions are followed through to completion
- Maintaining and managing contract performance trackers, ensuring all data is accurate, up to date, and completed within deadlines
- Coordinating reporting inputs from multiple departments and stakeholders across the contract
- Monitoring KPIs, risks, actions, and performance metrics, highlighting issues and escalating concerns where required
- Supporting the preparation and submission of Monthly Services Reviews (MSRs) and Quarterly Review packs, ensuring all information is client-ready
- Reviewing reports for consistency, accuracy, and completeness prior to escalation or submission
- Liaising with operational and functional teams to resolve reporting gaps, inconsistencies, or outstanding actions
- Managing submission timelines and proactively chasing stakeholders to ensure deadlines are met
- Maintaining central logs for actions, risks, decisions, and performance updates across the contract
- Providing regular status updates and progress reports to senior management teams
- Acting as the main point of contact for administrative coordination within the contracts office
- Supporting document control processes, including version management, filing systems, and maintaining accurate records
- Assisting with onboarding administration, inductions, and general office coordination activities
- Preparing and circulating weekly movement reports for Senior Leadership Teams and Managers
- Supporting continuous improvement initiatives by identifying opportunities to improve administrative processes and reporting efficiencies
- Building strong working relationships with clients, internal teams, and senior stakeholders
- Handling confidential and sensitive information with professionalism and discretion
- Supporting the wider operational team with additional administrative duties as required within the scope of the role and business needs
What you bring:
- Proven experience in a senior administrative role, ideally within Facilities Management, construction, or a contract-driven environment
- Strong organisational skills with the ability to manage competing priorities
- Experience supporting senior stakeholders and managing complex diaries
- Advanced Microsoft Office skills, particularly Excel, PowerPoint, and Outlook
- Excellent written communication and minute-taking abilities
- High attention to detail and accuracy in reporting
- Level 3 qualification in Business Administration, Facilities Management, or equivalent
Desirable:
- Experience working within a Facilities Management or operational environment
- Familiarity with contract performance reporting systems and trackers
- Degree in Business Administration or a related subject
What we offer:
- Mental health & wellbeing support
- Employee Assistance Programme for personal, legal, and financial advice
- 24/7 virtual GP & lifestyle rewards
- Discounts for you & family
- Financial tools & retirement plan
- Cycle to Work & Paid volunteering day
Senior Contract Administrator in Colchester employer: Sodexo
At Sodexo, we pride ourselves on being an excellent employer, offering a supportive work culture that values mental health and wellbeing. As a Senior Contract Administrator at Merville Barracks, you will benefit from a range of rewards including flexible working hours, professional development opportunities, and a collaborative environment that encourages growth and innovation. Join us to make a meaningful impact while enjoying a fulfilling career in Facilities Management.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Contract Administrator in Colchester
✨Tip Number 1
Network like a pro! Reach out to your connections in the Facilities Management sector and let them know you're on the lookout for opportunities. Sometimes, it's all about who you know, so don’t be shy about asking for referrals or advice.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their recent projects and values. This will help you tailor your responses and show that you’re genuinely interested in being part of their team.
✨Tip Number 3
Practice your interview skills with a friend or family member. Run through common questions and get feedback on your answers. The more comfortable you are speaking about your experience, the better you'll come across in the real deal!
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of resources to help you stand out, and applying directly can sometimes give you an edge. Plus, it shows you’re proactive and really keen on the role!
We think you need these skills to ace Senior Contract Administrator in Colchester
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Senior Contract Administrator role. Highlight your experience in administrative support, especially in Facilities Management, and showcase your organisational skills. We want to see how you can manage complex diaries and coordinate multiple priorities!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team at Merville Barracks. Mention specific experiences that demonstrate your attention to detail and ability to handle confidential information with professionalism.
Showcase Your Skills:Don’t forget to highlight your advanced Microsoft Office skills, particularly in Excel and PowerPoint. We love seeing candidates who can prepare professional agendas and reports, so make sure to mention any relevant projects or tasks you've completed in the past.
Apply Through Our Website:We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to submit all your documents in one go. Plus, it shows us you’re serious about joining our team!
How to prepare for a job interview at Sodexo
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Senior Contract Administrator. Familiarise yourself with the key tasks mentioned in the job description, like managing complex diaries and preparing reports. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, come prepared with examples of how you've successfully managed multiple priorities in the past. Think about specific situations where you coordinated meetings or handled tight deadlines, and be ready to discuss these during the interview.
✨Highlight Your Attention to Detail
Attention to detail is crucial for this position. Bring along samples of your work, such as reports or meeting minutes, to showcase your ability to produce high-quality documentation. Be prepared to explain how you ensure accuracy and consistency in your work.
✨Prepare Questions for Them
Interviews are a two-way street, so think of insightful questions to ask about the team dynamics, company culture, or ongoing projects. This not only shows your interest in the role but also helps you assess if the company is the right fit for you.
