At a Glance
- Tasks: Manage employee records, support recruitment, and handle payroll processes.
- Company: Join a leading company committed to inclusivity and employee growth.
- Benefits: Competitive pay, free flu vaccinations, gym discounts, and wellbeing support.
- Other info: Dynamic workplace with opportunities for personal and professional development.
- Why this job: Make a real impact in HR while developing your career in a supportive environment.
- Qualifications: Strong admin skills, attention to detail, and HR knowledge required.
The predicted salary is between 30000 - 40000 € per year.
Full time, 40 hours per week, 8:00am – 4:00pm. €22 per hour. Free on site parking. Costa coffee on site. Free yearly flu vaccination. Discounted gym access. Opportunities for career development. Plus our Sodexo employee benefits package.
Responsibilities
- Maintain accurate and up-to-date employee records in line with GDPR requirements.
- Support recruitment processes, including job postings and preparation of personnel files.
- Administer employee absences, annual leave, and time & attendance records.
- Support performance review and training administration.
- Liaise with HRBP's for routine HR queries from employees and managers.
- Prepare and process payroll inputs accurately and on time (hours worked, overtime, absences, new starters, leavers).
- Liaise with payroll providers or internal finance teams to ensure payroll accuracy.
- Maintain payroll records, deductions, benefits, and salary changes.
- Respond to payroll-related queries from employees.
- Support statutory reporting (tax, pensions, social insurance, etc.) as required.
- Assist with payroll audits and reconciliation.
- Provide general administrative support to HR and management teams as required.
- Prepare letters, reports, spreadsheets, and presentations.
- Organise meetings, take minutes, and manage calendars.
- Maintain filing systems (electronic and hard copy).
- Manage office supplies and liaise with external suppliers.
- Support compliance documentation (policies, procedures, H&S records).
- Ensure strict confidentiality of HR and payroll information.
- Support compliance with employment legislation, company policies, and internal controls.
- Assist with internal and external audits when required.
Qualifications
- Strong administrative and organisational skills.
- Excellent attention to detail and accuracy.
- Knowledge of HR processes and payroll procedures.
- Ability to handle sensitive information with discretion.
- Strong communication and interpersonal skills.
- Ability to prioritise workload and meet deadlines.
- Proficient in Microsoft Office (Excel, Word, Outlook, Teams).
- Experience with HR and/or payroll systems an advantage.
- Previous experience in an administrative role with HR and payroll exposure essential.
- Payroll processing experience highly desirable.
- Knowledge of employment legislation preferred.
- Professional and approachable.
- Reliable and well-organised.
- Proactive and solution-focused.
- Able to work independently and as part of a team.
Benefits
- Unlimited access to an online platform offering wellbeing support.
- An extensive Employee Assistance Programme to help with everyday issues or life’s larger problems, including legal and financial advice, support with work or personal issues impacting your wellbeing.
- Access to a 24hr virtual GP Service.
- Sodexo Discounts Scheme, offering great deals 24/7 across popular big-brand retailers.
- Save for your future by becoming a member of the Pension Plan.
- Opportunities to enable colleagues to grow and succeed throughout their career at Sodexo, including a variety of learning and development tools.
- Bike to Work Scheme to help colleagues to do their bit for the environment whilst keeping fit.
- Sodexo UK and Ireland’s enhanced benefits and leave policies.
- Free yearly flu vaccination.
- Discounted gym access.
We are committed to being an inclusive employer. We are a forces friendly employer. We welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities. We encourage our employees to get involved with our Employee Networks such as Pride, Sodexo Parents & Carers, Sodexo Disability, Ability Network, SoTogether, Generations and Origins. We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations. We run a Disability Confident interview scheme for candidates with disabilities who meet the minimum selection criteria for the job. Read more about what we do to promote an inclusive culture. Ready to be part of something greater? Discover your purpose. Find your future.
Sodexo reserves the right to close this advert early if we are in receipt of a high number of applications.
Senior Administrator in City of Westminster employer: Sodexo
Sodexo is an exceptional employer that prioritises employee wellbeing and career development, offering a supportive work culture in a vibrant environment. With benefits such as free onsite parking, discounted gym access, and a comprehensive employee assistance programme, we ensure our team members thrive both personally and professionally. Join us to be part of a diverse and inclusive workplace that values your contributions and fosters growth opportunities.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Administrator in City of Westminster
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Senior Administrator role, and who knows? They might just have the inside scoop on an opening.
✨Tip Number 2
Prepare for those interviews! Research common questions for administrative roles and practice your answers. We want you to shine when discussing your experience with HR processes and payroll procedures.
✨Tip Number 3
Show off your skills! Bring along examples of your work, like reports or spreadsheets you've created. This will help demonstrate your strong organisational skills and attention to detail during the interview.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're genuinely interested in joining our team at Sodexo and all the fantastic benefits we offer.
We think you need these skills to ace Senior Administrator in City of Westminster
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Senior Administrator role. Highlight your relevant experience in HR and payroll, and don’t forget to showcase those strong administrative skills we’re looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team at StudySmarter. Mention specific experiences that align with the job description and show us your personality.
Showcase Your Attention to Detail:As a Senior Administrator, accuracy is key. Make sure your application is free from typos and errors. This will demonstrate your attention to detail right from the start!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and keep track of all the amazing candidates like you!
How to prepare for a job interview at Sodexo
✨Know Your Stuff
Make sure you brush up on HR processes and payroll procedures before the interview. Familiarise yourself with GDPR requirements and how they relate to employee records, as this will show your understanding of the role's responsibilities.
✨Showcase Your Skills
Prepare examples that highlight your strong administrative and organisational skills. Think of specific situations where your attention to detail made a difference, especially in payroll processing or managing sensitive information.
✨Be Proactive
During the interview, demonstrate your proactive and solution-focused mindset. Share instances where you took the initiative to solve a problem or improve a process, particularly in an HR or administrative context.
✨Ask Smart Questions
Prepare thoughtful questions about the company culture, opportunities for career development, and how the team collaborates. This shows your genuine interest in the role and helps you assess if it's the right fit for you.
