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- Tasks: Manage data and systems for a high-profile government facilities contract in Belfast.
- Company: Join i2020, a leader in facilities management with a focus on innovation.
- Benefits: Competitive salary, Sodexo benefits, 24/7 virtual GP, and financial tools.
- Other info: Collaborative culture with opportunities for continuous improvement and digital transformation.
- Why this job: Make an impact by ensuring data integrity and compliance in a dynamic environment.
- Qualifications: Degree in Data Management or related field; experience in data management and CAFM systems.
The predicted salary is between 30000 - 40000 ÂŁ per year.
Working Hours: 40 hours per week (08:30‑17:00)
Location: Belfast
Salary: Competitive + Sodexo benefits
Job Category: Facilities Management
We are looking for a driven and detail-focused Data & Systems Manager to join our team at i2020 in Belfast, supporting the delivery of a high-profile government facilities management contract. This role ensures accuracy, integrity and performance of data and digital systems used across a multi-site estate. You will lead on CAFM systems, asset data, compliance reporting and sustainability data, ensuring all information is secure, audit‑ready and aligned with government and ISO standards. Working closely with senior leaders across Assets, SHEQ, Sustainability and ICT, you will help drive a data‑led, high‑performing FM service.
- Data Governance & Systems Leadership
- Lead governance and assurance of all FM data across the contract
- Ensure systems support statutory, mandatory and operational compliance
- Maintain structured data aligned with asset hierarchy (Levels 1–5)
- Ensure alignment with ISO 9001, 14001, 45001 and 50001 standards
- Provide expert advice to senior stakeholders and the Client
- Maintain accurate, validated and audit‑ready data at all times
- CAFM System Management
- Manage, configure and optimise CAFM system performance
- Ensure accurate recording of:
- Planned Preventative Maintenance (PPM)
- Reactive maintenance
- Statutory compliance tasks
- Contractor performance
- Environmental and energy data
- Ensure workflows support NEC4 requirements including reporting and early warnings
- Maintain a compliant and accurate Asset Register
- Ensure asset data aligns with required hierarchy and standards
- Oversee log books and maintenance documentation (CIBSE TM31 aligned)
- Ensure timely updates, reporting and completion of missing records
- Align PPM data with SFG20 or agreed standards
- Support development of the 10‑year PPM Plan
- Maintain compliance plans and audit evidence
- Track and report:
- Missed or late inspections
- Non‑compliance issues
- Outstanding and remedial works
- Support carbon and ESG reporting (Scopes 1, 2 and relevant Scope 3)
- Ensure accuracy of energy, water and waste data
- Support ISO 14001 and ISO 50001 compliance
- Contribute to sustainability dashboards and reporting
- Produce monthly performance dashboards
- Provide data insights to support decision‑making and risk management
- Support NEC4, client and statutory reporting requirements
- Ensure compliance with government security and data protection standards
- Work with ICT to manage system access and resilience
- Maintain backup, disaster recovery and business continuity processes
- Collaborate with teams across Assets, SHEQ, Sustainability, ICT and Commercial
- Provide training and support to system users
- Lead continuous improvement and digital transformation initiatives
About You
- Qualifications
- Degree (Level 5/6) in Data Management, Information Systems, FM, Engineering, Sustainability or similar
- Understanding of ISO standards and government data security requirements
- Experience
- Experience in data management, CAFM or FM systems
- Background in property, FM, compliance or sustainability data
- Experience managing asset registers and PPM data
- Strong reporting and dashboard development skills (Power BI preferred)
- Experience supporting audits and compliance processes
- Skills
- Strong analytical and data governance skills
- Excellent attention to detail
- Strong communication and stakeholder engagement
- Ability to manage complex datasets and reporting cycles
- Collaborative and solutions‑focused approach
What You’ll Deliver
- Accurate, reliable and audit‑ready data across all systems
- Optimised CAFM performance supporting operational delivery
- A structured and compliant Asset Register
- Assured statutory and operational compliance data
- High‑quality reporting aligned with NEC4 and client requirements
What we offer
- Employee Assistance Programme for personal, legal, and financial advice
- 24/7 virtual GP & lifestyle rewards
- Discounts for you & family
- Financial tools & retirement plan
Data & Systems Manager in Belfast employer: Sodexo
Contact Detail:
Sodexo Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Data & Systems Manager in Belfast
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Understand their approach to data management and sustainability, so you can show how your skills align with their goals. We want you to shine!
✨Tip Number 3
Practice common interview questions and tailor your answers to highlight your experience with CAFM systems and compliance reporting. The more prepared you are, the more confident you'll feel when it’s time to impress.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Data & Systems Manager in Belfast
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Data & Systems Manager role. Highlight your experience with data management, CAFM systems, and compliance reporting. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your background makes you a perfect fit. Don’t forget to mention your understanding of ISO standards and government data security requirements.
Showcase Your Achievements: When detailing your experience, focus on specific achievements that demonstrate your analytical skills and attention to detail. We love numbers, so if you can quantify your successes, even better!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves!
How to prepare for a job interview at Sodexo
✨Know Your Data Inside Out
Make sure you’re well-versed in data management principles, especially those related to CAFM systems and compliance standards like ISO 9001. Brush up on your knowledge of asset registers and how they align with operational requirements, as this will show your expertise during the interview.
✨Showcase Your Analytical Skills
Prepare to discuss specific examples where you've used data analytics to drive decision-making or improve performance. Highlight any experience you have with reporting tools like Power BI, as this is crucial for the role and will demonstrate your ability to provide valuable insights.
✨Engage with Stakeholders
Think about times when you’ve collaborated with different teams or stakeholders. Be ready to share how you’ve communicated complex data findings in a way that’s easy to understand, as strong communication skills are key for this position.
✨Prepare for Compliance Questions
Since compliance is a big part of the job, review the relevant regulations and standards. Be prepared to discuss how you’ve ensured data integrity and compliance in past roles, and think about how you would approach maintaining audit-ready data in this new position.