At a Glance
- Tasks: Support the Facilities team with admin tasks like data entry and document processing.
- Company: Join Sodexo, a global leader in improving Quality of Life across 55 countries.
- Benefits: Enjoy 20+ perks including discounts, gym memberships, and 24/7 support services.
- Other info: Sodexo values diversity and is committed to creating an inclusive workplace.
- Why this job: Be part of a diverse team making a real impact in a secure environment.
- Qualifications: Previous admin experience, strong IT skills, and excellent communication abilities required.
The predicted salary is between 28800 - 43200 £ per year.
Job Title: FM Administrator
Location: HMP Northumberland
Company: Sodexo
Sodexo is currently seeking an organised, reliable, and proactive Facilities Management (FM) Administrator to support the Facilities team at HMP Northumberland. This is a key administrative role that ensures the smooth day-to-day operation of the Facilities function, supporting both internal teams and external stakeholders.
The successful candidate will provide a broad range of administrative support services, including data entry, records management, document processing, and liaison duties, contributing to a well-run and compliant FM department within a secure environment.
Key ResponsibilitiesManage all departmental correspondence, ensuring prompt and accurate distribution.
Input data accurately into the Maximo CAFM system and other internal databases.
Support document production including letters, spreadsheets, emails, and reports.
Perform routine office tasks including photocopying, filing, and managing phone calls.
Maintain strict confidentiality in handling sensitive documents and communications.
Coordinate with external supply chain contacts and liaise confidently with stakeholders.
Support team members and managers with general admin duties as needed.
Maintain accurate records and documentation in line with legal and audit standards.
Support management with producing reports and identifying trends.
Ensure filing systems are up to date and securely managed.
Contribute to the effective and efficient operation of the FM department.
Collaborate with colleagues across other departments to support wider prison operations.
Previous experience in an administrative role, ideally within a facilities or secure environment.
Strong IT skills and confidence in using databases and Microsoft Office applications.
Able to manage multiple tasks and competing priorities under pressure.
Strong interpersonal and communication skills.
Detail-oriented with good organisational abilities and a high level of accuracy.
Communicates Effectively – clear, professional and confident communicator.
Customer Focus – committed to providing excellent support and service.
Being Resilient – adaptable and able to remain effective under pressure.
Optimises Work Processes – organised and proactive in improving systems.
Collaborates – works well with others to achieve common goals.
Working with Sodexo is more than a job; it’s a chance to be part of something greater.
You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way.
In addition, we offer20+ Sodexo benefits such as Sodexo retirement plan, discounts to over 1,900 brands to shop online, Gym discount to maintain a healthy lifestyle, a confidential 24/7 employee assistance programme providing independent support to overcome whenever life has its obstacles including emotional support, legal and financial advice.
For further details regarding our Sodexo benefits please see attached.
Ready to be part of something greater? Apply today!
About The Company
At Sodexo, our purpose is to create a better everyday for everyone to build a better life for all.As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.
We\'re all about building a workplace for the future, we believe in equal opportunities, and we celebrate diversity.We’re an inclusive workplace, where everyone is welcome, everyone can be natural, and be the best versions of themselves.We recognise that we’re on a journey with regards to diversity and inclusion and would therefore welcome applications for candidates from underrepresented backgrounds.
We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations. We run a Disability Confident interview scheme for candidates with disabilities who meet the minimum selection criteria for the job.
#J-18808-LjbffrAdministrator - Facilities Management in Ashington employer: Sodexo Ltd
Sodexo is an exceptional employer that prioritises the well-being and growth of its employees, offering a supportive work culture at HMP Northumberland. With over 20 benefits including a retirement plan, gym discounts, and a 24/7 employee assistance programme, we ensure our team members thrive both personally and professionally. Join us to be part of a diverse and inclusive workplace where your contributions truly matter and you can make a meaningful impact every day.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator - Facilities Management in Ashington
✨Tip Number 1
Familiarise yourself with the Maximo CAFM system, as it's crucial for the role. If you have experience with similar systems, be ready to discuss how you can quickly adapt and learn new software.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've managed multiple tasks in previous roles. This will show that you can handle the pressures of a busy administrative environment.
✨Tip Number 3
Demonstrate your communication skills by being clear and professional in all interactions. Practice articulating your thoughts concisely, as effective communication is key in liaising with stakeholders.
✨Tip Number 4
Research Sodexo's values and benefits to align your application with their culture. Showing that you understand and appreciate their commitment to diversity and inclusion can set you apart from other candidates.
We think you need these skills to ace Administrator - Facilities Management in Ashington
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in administrative roles, particularly within facilities management or secure environments. Emphasise your IT skills and any experience with databases and Microsoft Office applications.
Craft a Strong Cover Letter:Write a cover letter that showcases your organisational abilities and attention to detail. Mention specific examples of how you've managed multiple tasks under pressure and your commitment to providing excellent support and service.
Highlight Key Competencies:In your application, clearly demonstrate your communication skills, resilience, and ability to collaborate with others. Use examples from past experiences to illustrate these competencies.
Proofread Your Application:Before submitting, carefully proofread your application for any spelling or grammatical errors. A well-presented application reflects your attention to detail and professionalism, which are crucial for the role.
How to prepare for a job interview at Sodexo Ltd
✨Showcase Your Organisational Skills
As an FM Administrator, being organised is key. Prepare examples of how you've managed multiple tasks or projects in the past, highlighting your ability to prioritise and stay on top of deadlines.
✨Familiarise Yourself with Maximo CAFM
Since the role involves using the Maximo CAFM system, it’s beneficial to have a basic understanding of it. If you can, try to learn about its functionalities beforehand, so you can discuss how you would use it effectively during the interview.
✨Demonstrate Strong Communication Skills
The job requires liaising with various stakeholders. Be prepared to discuss your communication style and provide examples of how you've successfully interacted with different teams or external contacts in previous roles.
✨Emphasise Confidentiality and Compliance
Given the secure environment of HMP Northumberland, it's crucial to convey your understanding of confidentiality and compliance. Share any relevant experiences where you handled sensitive information responsibly.
