At a Glance
- Tasks: Support the archive service by processing, storing, and retrieving records accurately.
- Company: Join Sodexo at GSK's world-class research facility in Stevenage.
- Benefits: Earn up to £26,000 with full training and ongoing development opportunities.
- Other info: Great career growth potential in a dynamic and regulated environment.
- Why this job: Be part of a supportive team and contribute to healthcare innovation.
- Qualifications: Organised, detail-oriented, and IT literate; no prior experience needed.
The predicted salary is between 26000 - 26000 £ per year.
Sodexo is looking for a Records & Archive Assistant to join our Records Management & Archiving team based at GSK's prestigious Stevenage research site. This is an excellent opportunity for someone who is organised, detail‑oriented and confident using IT systems to build a career within records management, compliance and administration. No previous pharmaceutical or archiving experience is required – full training will be provided.
Working as part of a small, close‑knit and diverse team, you'll play an important role in supporting GSK's world‑leading Research & Development activities by ensuring critical records and archived materials are managed accurately, securely and in line with regulatory requirements. The pharmaceutical industry is constantly evolving, and so is this role. You'll receive ongoing training and development to keep your knowledge and skills up to date, giving you the opportunity to learn, grow and develop within a highly regulated and innovative environment.
What You'll Be Doing
As a Records & Archive Assistant, you'll support the day‑to‑day operation of the archive service, ensuring records and materials are accurately processed, stored, maintained and retrieved in line with strict quality and compliance standards. Key responsibilities include:
- Processing and categorising incoming archive materials
- Carrying out accurate data entry across multiple software systems and databases
- Performing quality checks to ensure information is complete, accurate and compliant
- Managing physical and electronic records in accordance with established procedures
- Supporting document scanning and digital record creation
- Retrieving archived materials and responding to customer requests
- Maintaining accurate audit trails and archive tracking records
- Conducting routine archive facility and equipment checks
- Working closely with internal stakeholders and third‑party contractors
- Supporting compliance with regulatory and quality standards within a pharmaceutical environment
What We're Looking For
This role would suit someone with experience in administration, document control, records management, data processing or another detail‑focused environment. Most importantly, we're looking for someone who is:
- Highly organised with excellent attention to detail
- IT literate and confident learning and using multiple software systems
- Comfortable working with large volumes of information and data
- Able to maintain accuracy whilst working at pace
- Adaptable and open to change in a dynamic working environment
- A strong team player who enjoys collaborating with others
- Proactive, dependable and eager to learn
- Customer‑focused with strong communication skills
- Committed to delivering high standards of quality and compliance
You'll also have GCSE Maths and English (or equivalent). Previous administration or records‑based experience would be advantageous but is not essential.
Why Join Sodexo?
- Salary up to £26,000 per annum
- Full training provided
- Work at GSK's world‑renowned Stevenage research facility
- Join a friendly, supportive and collaborative team
- Ongoing training and development opportunities
- Exposure to a highly regulated and innovative industry
- Opportunities to build a long‑term career with Sodexo
If you're looking for a role where attention to detail, teamwork and adaptability are valued, and where you'll have the opportunity to learn new skills in a unique environment, we'd love to hear from you. Apply today and become part of the team supporting the future of healthcare innovation.
Records & Archive Assistant in Stevenage employer: Sodexo Group
Sodexo offers an exceptional working environment at GSK's prestigious Stevenage research facility, where you will be part of a small, supportive team dedicated to excellence in records management. With full training provided and ongoing development opportunities, employees can thrive in a dynamic and innovative industry while contributing to vital healthcare advancements. Join us for a rewarding career that values attention to detail, teamwork, and personal growth.
StudySmarter Expert Advice🤫
We think this is how you could land Records & Archive Assistant in Stevenage
✨Unlock Networking Opportunities
Dive into industry-specific events like pharmaceutical conferences and seminars, where you can meet hiring managers from companies like Sodexo Group. These are goldmines for making connections and learning about job openings before they hit the mainstream job boards.
✨Join Relevant Professional Bodies
Get involved with organisations such as the Royal Pharmaceutical Society or your local pharmaceutical professionals' network. Being an active member can boost your credibility and may even lead to job referrals in top organisations like Sodexo Group.
✨Leverage Internships for Full-time Roles
If you can, consider pursuing internships in the pharmaceutical industry, especially with companies like Sodexo Group. These opportunities often pave the way for full-time positions and allow you to demonstrate your capabilities firsthand.
✨Tailor Your Approach
When you're applying for roles, don't rush it! Take the time to customise your applications for specific positions, showcasing relevant skills and experiences that align with what Sodexo Group is looking for. A tailored application can really make you stand out!
We think you need these skills to ace Records & Archive Assistant in Stevenage
Some tips for your application 🫡
Showcase Your Relevant Experience:When applying for a role in the pharmaceutical industry, it's crucial to highlight any relevant experience you have. Whether that's internships, lab work, or even related coursework, make sure to weave this into your CV and cover letter. We want to see how your background aligns with the role you're applying for at Sodexo Group!
Emphasise Your Understanding of Regulations:The pharmaceutical industry is heavily regulated, so it's important to indicate your familiarity with industry standards and regulations. In your cover letter, mention any training or certifications you've received that are relevant, or discuss projects where you’ve navigated compliance. This will show Sodexo Group that you're not just a fit for the job but also a safety-conscious candidate!
Tailor Your CV to Be Result-Driven:Craft your CV to highlight quantifiable achievements, especially if you have previous roles in pharmaceuticals or related fields. Use metrics to demonstrate your impact, such as improved processing times or successful project completions while working on trials. This analytical approach will resonate well with hiring managers at Sodexo Group!
Convey Your Passion for the Industry:In your cover letter, express why you are passionate about working in the pharmaceutical sector. Whether it’s your desire to contribute to groundbreaking drug research or improve patient outcomes, let it shine through! At Sodexo Group, we value candidates who are truly enthusiastic about their work—you might just stand out from the crowd.
How to prepare for a job interview at Sodexo Group
✨Understand the Science
Make sure you brush up on key pharmaceutical concepts and recent developments in the industry. You might get asked some technical questions during the interview at Sodexo Group that show your grasp of drug development processes or regulatory requirements, so be ready to discuss them clearly.
✨Showcase Relevant Experience
If you have any hands-on experience or internships in a laboratory setting, be sure to highlight these in your responses. Think about the projects you worked on, the methodologies you used, and the impact you made. It's all about telling a story that connects your background to the role you're applying for.
✨Know Their Products
Take some time to familiarise yourself with Sodexo Group’s product range and recent breakthroughs. Understanding their portfolio not only shows your enthusiasm for the role but also allows you to ask insightful questions that demonstrate your interest in actively contributing to their projects.
✨Be Ready for Regulatory Scenarios
In a full-time pharmaceutical role, understanding the regulatory landscape is crucial. Prepare for situational questions that may test your problem-solving skills concerning compliance and safety standards. You could be asked how you'd handle a hypothetical issue regarding a drug’s market release, so think through your approach.
