At a Glance
- Tasks: Support the Contract Director with high-level admin and operational tasks in a fast-paced environment.
- Company: Join a leading Facilities Management team at Merville Barracks, Colchester.
- Benefits: Competitive salary, Sodexo rewards, and mental health support.
- Other info: Opportunity for career growth and to improve administrative processes.
- Why this job: Be a key player in ensuring smooth contract administration and stakeholder communication.
- Qualifications: Experience in senior admin roles and strong organisational skills required.
The predicted salary is between 32000 - 32000 £ per year.
We are looking for an experienced and highly organised Senior Contract Administrator to join our team at Merville Barracks, Colchester, CO2 7UT. This is a key role within a fast-paced Facilities Management environment, providing high-level administrative and operational support to the Contract Director and wider leadership team. If you thrive in a busy environment, enjoy coordinating multiple priorities, and have a strong eye for detail, this could be the perfect next step in your career.
As Senior Contract Administrator, you will play a vital role in ensuring the smooth day-to-day running of contract administration processes, reporting, meetings, and stakeholder communication.
What you’ll do:
- Providing executive and secretarial support to the Contract Director and wider leadership team
- Managing complex diaries, coordinating schedules, prioritising meetings, and resolving clashes efficiently
- Organising and coordinating key internal and client‑facing meetings, including Quarterly Business Reviews (QBRs), governance meetings, and senior leadership meetings
- Preparing professional agendas, presentations, reports, meeting packs, and supporting documentation to a high standard
- Taking detailed and accurate meeting minutes, producing action logs, and ensuring actions are followed through to completion
- Maintaining and managing contract performance trackers, ensuring all data is accurate, up to date, and completed within deadlines
- Coordinating reporting inputs from multiple departments and stakeholders across the contract
- Monitoring KPIs, risks, actions, and performance metrics, highlighting issues and escalating concerns where required
- Supporting the preparation and submission of Monthly Services Reviews (MSRs) and Quarterly Review packs, ensuring all information is client‑ready
- Reviewing reports for consistency, accuracy, and completeness prior to escalation or submission
- Liaising with operational and functional teams to resolve reporting gaps, inconsistencies, or outstanding actions
- Managing submission timelines and proactively chasing stakeholders to ensure deadlines are met
- Maintaining central logs for actions, risks, decisions, and performance updates across the contract
- Providing regular status updates and progress reports to senior management teams
- Acting as the main point of contact for administrative coordination within the contracts office
- Supporting document control processes, including version management, filing systems, and maintaining accurate records
- Assisting with onboarding administration, inductions, and general office coordination activities
- Preparing and circulating weekly movement reports for Senior Leadership Teams and Managers
- Supporting continuous improvement initiatives by identifying opportunities to improve administrative processes and reporting efficiencies
- Building strong working relationships with clients, internal teams, and senior stakeholders
- Handling confidential and sensitive information with professionalism and discretion
- Supporting the wider operational team with additional administrative duties as required within the scope of the role and business needs
What you bring:
- Proven experience in a senior administrative role, ideally within Facilities Management, construction, or a contract‑driven environment
- Strong organisational skills with the ability to manage competing priorities
- Experience supporting senior stakeholders and managing complex diaries
- Advanced Microsoft Office skills, particularly Excel, PowerPoint, and Outlook
- Excellent written communication and minute‑taking abilities
- High attention to detail and accuracy in reporting
- Level 3 qualification in Business Administration, Facilities Management, or equivalent
Desirable:
- Experience working within a Facilities Management or operational environment
- Familiarity with contract performance reporting systems and trackers
- Degree in Business Administration or a related subject
Senior Contract Administrator in Essex employer: Sodexo Group
At Sodexo, we pride ourselves on being an excellent employer, offering a supportive work culture that values employee well-being and professional growth. Located at Merville Barracks in Colchester, our team enjoys a dynamic environment with opportunities for continuous improvement and development, alongside competitive benefits such as Sodexo rewards. Join us to be part of a collaborative team where your contributions are recognised and valued.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Contract Administrator in Essex
✨Tip Number 1
Network like a pro! Reach out to your connections in the Facilities Management sector. Let them know you're on the lookout for opportunities, and who knows? They might just have the inside scoop on openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by practising common questions related to contract administration. Think about how your experience aligns with the role at Merville Barracks. We recommend doing mock interviews with friends or using online resources to boost your confidence.
✨Tip Number 3
Showcase your organisational skills! During interviews, share specific examples of how you've managed complex diaries or coordinated multiple priorities. This will demonstrate your ability to thrive in a fast-paced environment, just like the one we're offering.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining our team at Sodexo. Let's make this happen!
We think you need these skills to ace Senior Contract Administrator in Essex
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Senior Contract Administrator role. Highlight your experience in administrative support, especially in Facilities Management, and showcase your organisational skills. We want to see how you can manage complex diaries and coordinate multiple priorities!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that demonstrate your attention to detail and ability to handle confidential information. We love seeing your personality come through!
Showcase Your Skills:Don’t forget to highlight your advanced Microsoft Office skills, particularly in Excel and PowerPoint. If you've got experience with contract performance reporting systems, make sure to mention that too! We’re looking for someone who can hit the ground running.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, we love seeing applications come in through our own platform!
How to prepare for a job interview at Sodexo Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Senior Contract Administrator. Familiarise yourself with the key tasks mentioned in the job description, like managing complex diaries and preparing reports. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple priorities. Be ready to discuss how you coordinated meetings or handled tight deadlines, as this will highlight your capability to thrive in a fast-paced environment.
✨Master the Art of Minute-Taking
As minute-taking is a crucial part of the job, practice summarising meetings or discussions you've had in the past. Bring a few examples to the interview to showcase your attention to detail and ability to capture essential information accurately. This will reassure the interviewers that you can handle this responsibility effectively.
✨Build Rapport with Stakeholders
Demonstrating your ability to build strong working relationships is key. Prepare to discuss how you've successfully liaised with clients or senior stakeholders in previous roles. Highlight any specific instances where your communication skills made a difference, as this will show that you can be the main point of contact for administrative coordination.
