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- Tasks: Lead and coordinate the secretariat's operations, ensuring smooth execution of policies and communication.
- Company: Join Socrates, a cutting-edge Web2 + Web3 social media platform promoting critical thinking and global change.
- Benefits: Enjoy global remote work, team-building activities, and a digital nomad-friendly environment.
- Why this job: Be part of a decentralized team transforming human interaction and exploring new ways of thinking.
- Qualifications: Fluency in Mandarin and English, 5+ years in senior admin roles, and strong leadership skills required.
- Other info: Occasional travel and flexible hours may be needed based on organizational demands.
The predicted salary is between 54000 - 84000 £ per year.
Socrates is a Web2 + Web3 social media platform. It’s named “Socrates” since it promotes the critical thinking approach to all information and encourages humanity to view the world critically. Users earn rewards by participating in multi-choice questions, debates, and sharing knowledge. We combine Social-Fi and Game-Fi principles to explore how technology can reshape the world and provide new collective ways of thinking. Socrates is committed to advocating for the core values of Web3, blockchain, and cryptocurrency, using these technologies to drive the exploration of new civilisations and profound global change.
Our Team
Socrates is a decentralised, global organisation with over 200 members from 22 countries, including many senior professionals in fintech, Web3, and cryptocurrency. Through cross-cultural, cross-regional collaboration, we are dedicated to transforming human interaction and ways of thinking.
- Global remote work opportunities
- Regular team-building activities (online and offline)
- Digital nomad friendly
Job Summary
The Head of Secretariat plays a pivotal role in managing and coordinating the administrative, operational, and strategic functions of the secretariat. This position ensures smooth execution of organizational policies, facilitates high-level communication, and supports decision-making processes. The Head of Secretariat will oversee day-to-day operations, manage key stakeholders, and streamline administrative efficiency to achieve organizational goals.
Key Responsibilities
- Strategic Leadership and Coordination
• Lead, supervise, and oversee all secretariat activities to ensure efficiency and alignment with the organization’s strategic objectives.
• Develop and implement policies, procedures, and systems to streamline workflow within the secretariat.
• Act as a key advisor to senior leadership, providing insights and reports on operations and governance matters. - Meeting and Event Management
• Coordinate and facilitate meetings, conferences, and events for the governing bodies, committees, and senior leadership.
• Prepare agendas, minutes, action plans, and follow up on decisions to ensure timely execution of outcomes.
• Liaise with internal and external stakeholders for seamless logistical arrangements. - Operational Management
• Manage day-to-day administrative tasks, including document management, communication, and stakeholder correspondence.
• Ensure records, reports, and files are maintained, accurate, and accessible as per governance standards.
• Monitor and supervise budgets, resource allocation, and procurement related to the secretariat. - Stakeholder Engagement and Communication
• Act as the focal point for internal and external communication, ensuring accurate, timely, and professional interactions.
• Develop relationships with key stakeholders, including board members, government officials, and partner organizations.
• Oversee drafting, editing, and distribution of official communications, reports, and documents. - Team Leadership
• Recruit, train, and supervise secretariat staff to enhance team performance and individual growth.
• Foster a collaborative, professional, and results-oriented working environment.
• Conduct performance reviews and develop action plans to ensure team effectiveness.
What Are We Looking For?
- Fluency in Mandarin and English is a MUST
- Right to work in the UK is a MUST
- Experience: Minimum of 5 years in a senior administrative, secretariat, or governance role, with at least 3 years in a leadership capacity.
- Excellent communication and interpersonal abilities
- Ability to multitask and prioritize tasks effectively
- Discretion and confidentiality in handling sensitive information
Personal Attributes
- Proactive, detail-oriented, and able to work under pressure.
- Strong analytical and critical-thinking skills.
- Ability to manage competing priorities and meet deadlines.
- Strong ethical standards and commitment to confidentiality.
- Collaborative team player with excellent leadership acumen.
Working Conditions
This role may require occasional travel and flexibility to work outside standard office hours based on organizational needs.
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Head of Secretariat (Mandarin-speaking) employer: Socrates Global
Contact Detail:
Socrates Global Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Head of Secretariat (Mandarin-speaking)
✨Tip Number 1
Familiarize yourself with the principles of Web3, blockchain, and cryptocurrency. Understanding these concepts will not only help you in interviews but also demonstrate your alignment with Socrates' mission.
✨Tip Number 2
Highlight your experience in managing diverse teams and coordinating complex projects. Be ready to share specific examples of how you've successfully led initiatives that required cross-cultural collaboration.
✨Tip Number 3
Prepare to discuss your strategic leadership style and how you've implemented policies that improved operational efficiency in previous roles. This will show your capability to align with Socrates' strategic objectives.
✨Tip Number 4
Since communication is key in this role, practice articulating your thoughts clearly and concisely in both Mandarin and English. This will help you stand out as a strong candidate who can effectively engage with stakeholders.
We think you need these skills to ace Head of Secretariat (Mandarin-speaking)
Some tips for your application 🫡
Understand the Company Culture: Familiarize yourself with Socrates' mission and values. Highlight how your experience aligns with their commitment to critical thinking, Web3 principles, and global collaboration in your application.
Tailor Your CV: Ensure your CV reflects relevant experience in administrative and governance roles, particularly in leadership positions. Emphasize your fluency in Mandarin and English, as well as any experience in remote work environments.
Craft a Compelling Cover Letter: Write a cover letter that showcases your strategic leadership skills and your ability to manage stakeholder engagement. Use specific examples from your past roles to demonstrate your effectiveness in similar positions.
Highlight Relevant Skills: In your application, emphasize your communication abilities, multitasking skills, and experience in managing sensitive information. Mention your analytical and critical-thinking skills, as these are crucial for the Head of Secretariat role.
How to prepare for a job interview at Socrates Global
✨Showcase Your Leadership Experience
Make sure to highlight your previous leadership roles and how you've successfully managed teams. Discuss specific examples where you implemented policies or improved processes, as this aligns with the strategic leadership aspect of the position.
✨Demonstrate Communication Skills
Since the role requires excellent communication abilities, prepare to discuss how you've effectively engaged with stakeholders in the past. Be ready to provide examples of how you handled sensitive information and maintained professionalism in various interactions.
✨Prepare for Multitasking Scenarios
The ability to multitask is crucial for this position. Think of instances where you had to prioritize multiple tasks under pressure and be prepared to share these experiences during the interview. This will demonstrate your capability to handle the demands of the role.
✨Familiarize Yourself with Socrates' Values
Research Socrates' mission and values, especially their focus on critical thinking and Web3 principles. Be ready to discuss how your personal values align with theirs and how you can contribute to their goals, particularly in fostering a collaborative and innovative environment.
