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- Tasks: Lead and coordinate the secretariat's operations, ensuring efficiency and strategic alignment.
- Company: Join Socrates, a cutting-edge social media platform blending Web2 and Web3 principles.
- Benefits: Enjoy competitive salary, global remote work, flexible hours, and team-building activities.
- Why this job: Be part of a dynamic team transforming human interaction and critical thinking globally.
- Qualifications: Fluent in Mandarin and English, with 5+ years in senior administrative roles and leadership experience.
- Other info: Occasional travel and flexibility in working hours may be required.
The predicted salary is between 48000 - 72000 £ per year.
Who Are We?
Socrates is a Web2 + Web3 social media platform. It's named “Socrates” since it promotes the critical thinking approach to all information and encourages humanity to view the world critically. Users earn rewards by participating in multi-choice questions, debates, and sharing knowledge. We combine Social-Fi and Game-Fi principles to explore how technology can reshape the world and provide new collective ways of thinking. Socrates is committed to advocating for the core values of Web3, blockchain, and cryptocurrency, using these technologies to drive the exploration of new civilisations and profound global change.
Our Team
Socrates is a decentralised, global organisation with over 200 members from 22 countries, including many senior professionals in fintech, Web3, and cryptocurrency. Through cross-cultural, cross-regional collaboration, we are dedicated to transforming human interaction and ways of thinking.
Benefits
- Competitive salary
- Global remote work opportunities
- Flexible working hours
- Regular team-building activities (online and offline)
- Digital nomad friendly
Job Summary
The Head of Secretariat plays a pivotal role in managing and coordinating the administrative, operational, and strategic functions of the secretariat. This position ensures smooth execution of organizational policies, facilitates high-level communication, and supports decision-making processes. The Head of Secretariat will oversee day-to-day operations, manage key stakeholders, and streamline administrative efficiency to achieve organizational goals.
Key Responsibilities
- Strategic Leadership and Coordination
•Lead, supervise, and oversee all secretariat activities to ensure efficiency and alignment with the organization’s strategic objectives.
•Develop and implement policies, procedures, and systems to streamline workflow within the secretariat.
•Act as a key advisor to senior leadership, providing insights and reports on operations and governance matters.
2. Meeting and Event Management
•Coordinate and facilitate meetings, conferences, and events for the governing bodies, committees, and senior leadership.
•Prepare agendas, minutes, action plans, and follow up on decisions to ensure timely execution of outcomes.
•Liaise with internal and external stakeholders for seamless logistical arrangements.
3.Operational Management
•Manage day-to-day administrative tasks, including document management, communication, and stakeholder correspondence.
• Ensure records, reports, and files are maintained, accurate, and accessible as per governance standards.
• Monitor and supervise budgets, resource allocation, and procurement related to the secretariat.
4.Stakeholder Engagement and Communication
•Act as the focal point for internal and external communication, ensuring accurate, timely, and professional interactions.
•Develop relationships with key stakeholders, including board members, government officials, and partner organizations.
•Oversee drafting, editing, and distribution of official communications, reports, and documents. 5.Team Leadership
•Recruit, train, and supervise secretariat staff to enhance team performance and individual growth.
•Foster a collaborative, professional, and results-oriented working environment.
•Conduct performance reviews and develop action plans to ensure team effectiveness.
What Are We Looking For?
- Fluency in Mandarin and English is a MUST
- Right to work in the UK is a MUST
- Experience: Minimum of 5 years in a senior administrative, secretariat, or governance role, with at least 3 years in a leadership capacity.
- Excellent communication and interpersonal abilities
- Ability to multitask and prioritize tasks effectively
- Discretion and confidentiality in handling sensitive information
Personal Attributes
- Proactive, detail-oriented, and able to work under pressure.
- Strong analytical and critical-thinking skills.
- Ability to manage competing priorities and meet deadlines.
- Strong ethical standards and commitment to confidentiality.
- Collaborative team player with excellent leadership acumen.Working Conditions
- This role may require occasional travel and flexibility to work outside standard office hours based on organizational needs.
Working Conditions
This role may require occasional travel and flexibility to work outside standard office hours based on organizational needs.
Head of Secretariat (Mandarin-speaking) employer: Socrates Global
Contact Detail:
Socrates Global Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Head of Secretariat (Mandarin-speaking)
✨Tip Number 1
Familiarize yourself with the principles of Web3, blockchain, and cryptocurrency. Understanding these concepts will not only help you align with Socrates' mission but also demonstrate your commitment to the organization's core values during discussions.
✨Tip Number 2
Highlight your experience in managing cross-cultural teams and remote work environments. Given that Socrates is a global organization, showcasing your ability to lead diverse teams effectively will set you apart from other candidates.
✨Tip Number 3
Prepare to discuss specific examples of how you've streamlined administrative processes in previous roles. Being able to provide concrete instances of your strategic leadership will illustrate your capability to enhance operational efficiency at Socrates.
✨Tip Number 4
Demonstrate your communication skills by being proactive in reaching out to current or former employees of Socrates. Engaging with them can provide valuable insights into the company culture and expectations, which you can leverage during your application process.
We think you need these skills to ace Head of Secretariat (Mandarin-speaking)
Some tips for your application 🫡
Understand the Company Culture: Familiarize yourself with Socrates' mission and values. Highlight how your experience aligns with their commitment to critical thinking and innovative technology in your application.
Tailor Your CV: Customize your CV to emphasize relevant experience in administrative, secretariat, or governance roles. Make sure to showcase your leadership skills and any experience you have in managing teams or projects.
Craft a Compelling Cover Letter: Write a cover letter that not only outlines your qualifications but also demonstrates your passion for Web3, blockchain, and cryptocurrency. Mention your fluency in Mandarin and English, as this is a key requirement.
Highlight Relevant Skills: In your application, clearly articulate your communication abilities, multitasking skills, and experience in stakeholder engagement. Provide specific examples of how you've successfully managed competing priorities in previous roles.
How to prepare for a job interview at Socrates Global
✨Showcase Your Leadership Experience
Highlight your previous leadership roles and how you've successfully managed teams. Be prepared to discuss specific examples of how you led projects or initiatives that align with the strategic objectives of an organization.
✨Demonstrate Communication Skills
Since the role requires fluency in Mandarin and English, practice articulating your thoughts clearly in both languages. Prepare to discuss how you've effectively communicated with diverse stakeholders in past positions.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle pressure. Think of scenarios where you had to prioritize tasks or manage competing deadlines, and be ready to explain your thought process.
✨Research Socrates and Its Values
Familiarize yourself with Socrates' mission and values, especially regarding Web3 and social media. Be ready to discuss how your personal values align with the organization's goals and how you can contribute to its vision.
