Executive Assistant III - At Will in Coventry

For questions regarding this position, please contact the Recruiter listed in the Supplemental Information section.

About The Position

The County of Riverside Department of Veterans Services is seeking an experienced Executive Assistant III – At-Will to provide high-level administrative and executive support at the Riverside location. This position serves as a key support role to departmental leadership, primarily assisting the Assistant Director while also providing support to the Administrative Manager and other staff as assigned. The Executive Assistant III will be responsible for managing incoming calls and inquiries, ensuring timely and professional handling and appropriate routing. In addition, this role will manage complex calendars, coordinate meetings, prepare agendas and supporting materials, and ensure follow-up actions are completed. The incumbent will also coordinate travel arrangements, including scheduling, itineraries, and related documentation. This position will play an important role in supporting departmental coordination efforts, including involvement with the Veterans Advisory Committee and related administrative functions. The successful candidate will be expected to demonstrate strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment while maintaining a high level of professionalism and customer service. Additional duties may be assigned as needed to support the overall operations of the Department of Veterans Services. This class has been designated At-Will in accordance with the provisions provided under Article 6, Section 601E (8) of the County Management Resolution and serves at the pleasure of the County Executive Officer.

• This position is currently a full-time companion position with benefits. For more information regarding companion positions, please contact the recruiter.*

Meet the Team!

The Riverside County Department of Veterans' Services to promote and honor all veterans and enhance their quality of life and that of their dependents and survivors through counseling, claims assistance, education, advocacy, and special projects. Can you see yourself here?

Examples Of Essential Duties

• Research, compile, and summarize information, data and statistics for regular and specialized reports.
• Prepare correspondence and reports independently; prepare itineraries and coordinate meetings/participants' schedules; arrange appointments and maintain manager's calendar; make travel arrangements for manager and staff; sort, screen, prioritize, and route incoming mail.
• Screen telephone calls and visitors directing them to the appropriate parties; answer questions and assist staff and the public; obtain information about agency/ departmental policies and procedures.
• Establish, maintain, and direct the preservation of a variety of complex and/or confidential records; maintain and distribute agency/departmental procedures and rules; prepare, recommend, and establish office standards and procedures.
• Prioritize correspondence along with supporting materials for manager's review, reply, and disposition.
• Serve as liaison between manager and subordinates, other managers, other county agencies/departmental staff and other governmental agencies and the public.
• Take and transcribe dictation directly, or from notes or recordings.
• Review outgoing correspondence, reports, and material for accuracy, grammar, and consistency with administrative policy.
• May supervise a clerical unit.

Minimum Qualifications

OPTION I
Education
: Graduation from high school or attainment of a satisfactory score on a G.E.D. test may be required.
Experience
: One year of experience in a secretarial capacity with Riverside County performing a wide variety of secretarial, administrative, and clerical duties.
OPTION II
Experience
: Three years of clerical experience, one year of which must have been in an administrative support and/or secretarial capacity with responsibility for: screening calls, maintaining an appointment calendar, composing correspondence and researching, compiling, and preparing reports. (Completion of 18 semester or 27 quarter units from an accredited college or university or 360 hours of training from an accredited occupational training program in secretarial sciences, office practices, business education or a closely related field to the assignment may be substituted for up to one year of the general clerical experience.)
ALL OPTIONS
Knowledge
of
: Organizational operations sufficient to analyze, evaluate, and develop procedures and methods affecting the commitment of agency/departmental resources and administrative and clerical operations of a managerial office; current office methods and practices including automated equipment, filing systems, business correspondence, receptionist techniques, report writing; and correct English usage, grammar, spelling, vocabulary, and punctuation.
Ability
to
: Manage departmental records; use office equipment for such functions as the Internet, E-mail, and on-line service, and use PC software; research, develop, and prepare data for management presentations; organize meeting plans and schedule appointments; provide effective client service and public relations; display strong interpersonal and communication skills, both verbally and in writing.

Supplemental Information

For questions
regarding this recruitment
Please contact Ebelyn Skinner at
951-955-5196 or eskinner@rivco.org . Please allow 1-2 business days for a response to
general inquiries.
______________________________________________________________________________________________________

APPLICATION INFORMATION

Veteran's Preference
The County has a Veterans Preference Policy applicable to new hires. To qualify, attach the required documents to your job application. Documents include a copy of your (or your spouse's) Member-4 Form DD-214 indicating dates of service. For spousal preference, and as applicable, the following documents: a copy of your marriage certificate, spouse's death certificate, a letter of spouse's disability and/or letter of service-related death (if available) from the U.S. Veteran's Administration. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. For complete details and documentation requirements, please review the Veterans Preference Policy, C-3 here: https://rivcocob.org/board-policies

Reasonable Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: https://rc-hr.com/disability

Proof of Education
If using education to qualify or when requested by the recruiter, upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.
If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services ( NACES ) or Association of International Credential Evaluators, Inc. ( AICE ).

Work Authorization Requirement
Applicants must be legally authorized to work in the United States at the time of application. The County of Riverside does not participate in visa sponsorship programs, including H1-B visas, and will not provide sponsorship for any employment-based visas.

Equal Opportunity Employer
The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors.

Pre-Employment
All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation, which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre-employment physical examination and background check may be required.

Probationary Period
As an Approved Local Merit System, all County of Riverside employees, except those serving "At Will," are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.

General Information
Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.
Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume, as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.
Please read and follow any special application instructions on this posting. For additional instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site, www.rc-hr.com .

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